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HESES12 introductory seminar

HESES12 introductory seminar. Presented by Paresh Prema ASG, HEFCE. London 20 September 2012. Presentation outline . Introduction Tables - descriptions, guidance definitions, things to note and examples 1-3, 4, 5, 6, 7 Group examples. HESES Survey.

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HESES12 introductory seminar

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  1. HESES12 introductory seminar Presented by Paresh Prema ASG, HEFCE London 20 September 2012

  2. Presentation outline • Introduction • Tables - descriptions, guidance definitions, things to note and examples • 1-3, 4, 5, 6, 7 • Group examples

  3. HESES Survey • HESES: Higher Education Students Early Statistics • Census date: 1 December 2012 • Return date: 11 December 2012 • Sign off by vice chancellor: 14 January 2012 • The HESES12 publication • End of September • All guidance

  4. Tables 1, 2, 3 Counting years of instance and full-time equivalents (FTEs) • Table 1 – Full-time (FT) • Table 2 – Sandwich year-out (SWOUT) • Table 3 – Part-time (PT)

  5. Mode of study • All students on a course following a similar pattern of activity for the year of instance should have the same mode • Full-time • On average at least 24 weeks, 21 hours a week, full-time fees • Sandwich year-out • Includes language year student working abroad • Part-time

  6. Columns in Tables 1-3 (1) • Column 1 • Years of instance countable between 1 August 2012 and 1 December 2012 inclusive • Column 2 • Forecast of years of instance expected to become countable between 2 December 2012 and 31 July 2013 • Column 3 • Forecast of students who non-complete

  7. Columns in Tables 1-3 (2) • Column 4 • Sum of Columns 1, 2, 3 • Column 4a (part-time table only) • Estimated FTE for countable years included in column 4 • Column 5 • Co-funded employer engagement students • Column 5a (part-time table only) • Co-funded employer engagement FTE delivered

  8. The HESES12 population (1) Includes student instances meeting all criteria below: • Has a course aim that leads to a recognised HE course or HE level credit that can be counted towards such a qualification • Part of their activity falls within the academic year 2012-13 (1 August 2012 to 31 July 2013) • Generate an instance in the Higher Education Statistics Agency (HESA) record • Instance is not being returned on another HESES or HEIFES for that year of instance

  9. The HESES12 population (2) Excludes student instances that meet any criteria below (not the full list, full list available in HESES12 guidance): • The course aim is NOT a recognised HE qualification, or an HE-level credit that can be counted towards such a qualification • The sole qualification aim is an NVQ • They are incoming exchange students • They are franchised in from another institution • They are spending most of the course outside the UK

  10. The HESES12 population (3) Collaborative arrangements (franchised): • Registered at one institution but taught at another institution • Who records students in HEFCE survey student population? • The one that collects the fee for tuition or supervision • Franchised in - not counted in HESES • Franchised out - count in HESES

  11. Recognised course of higher education As defined in: • Paragraph 1 of Schedule 6 of the Education Reform Act 1988 • Does not include • NVQ • Foundation years that are not an integrated part of a recognised HE qualification

  12. Counting student activity (1) Year of instance • An instance is defined as a coherent engagement with the institution by a student aiming towards the award of a qualification(s) or credit • The first year begins when the student starts studying towards the qualification; the second and subsequent years start on or near the anniversary of this date (to allow for minor variations in term dates) • Not the same as counting students!

  13. Counting student activity (2) A student’s activity is counted if: • A fee for tuition or supervision of research is charged • The FTE for the year of instance is at least 0.03 • The student is not writing up a thesis or similar piece of work for the whole year

  14. Counting student activity (3) Standard and non-standard years of instance • Standard year • All activity contained within one academic year (1 August – 31 July) • Countable at the start of each year of instance Year of instance, standard 1 Aug 2013 1 Aug 2012 1 Aug 2014

  15. Counting student activity (4) Standard and non-standard years of instance • Non-standard year • Activity for a year of instance spans two academic years • Countable on the start of each year of instance Year of instance, standard Jan 2014 Jan 2013 1 Aug 2012 1 Aug 2013 1 Aug 2014 1 Aug 2015

  16. Counting student activity (5) Things to note: • HESES12 guidance contains flowcharts • Aid in counting and recording years of instance • HESES FAQs – diagrams illustrating examples in HESES12 guidance • Columns 1 and 2 are mutually exclusive • Links to funding: • Column 4/4a, HEFCE-fundable FTE data, recorded in Tables 1-3 is used for funding

  17. Counting student activity (7) Examples: How should the student be recorded in HESESXX? A student starts a degree in September 2012 with exams in June 2013. After a summer break they re-enrol in September 2013 for the second year of the degree. How should the first year be recorded in HESES?

  18. Counting student activity (8) Examples: How should the student be recorded in HESESXX? A student starts a degree in September 2012 with exams in June 2013. After a summer break they re-enrol in September 2013 for the second year of the degree. How should the first year be recorded in HESES? Year of instance, standard Sep 2012 Jun 2013 Sep 2013 Jun 2014 Academic years 1 Aug 2012 1 Aug 2013 1 Aug 2014

  19. Counting student activity (9) Examples: How should the student be recorded in HESESXX? A student starts a degree in January 2013 and they will only study in ‘normal’ term time (i.e. January-Easter, Easter-June, September-December). How should the first year be recorded in HESES?

  20. Counting student activity (10) Examples: How should the student be recorded in HESESXX? A student starts a degree in January 2012 and they will only study in ‘normal’ term time (i.e. January-Easter, Easter-June, September-December). How should the first year be recorded in HESES? Years of instance, non-standard Jan 2014 Jan 2013 Dec 2013 Academic years 1 Aug 2012 1 Aug 2013 1 Aug 2014

  21. Counting student activity (11) Examples: How should the student be recorded in HESESXX? A student starts a 15 month MSc in January 2013 and finishes in April 2014. Following exams in December 2013 they work solely on their dissertation until April 2014. How should the MSc be returned in HESES?

  22. Counting student activity (12) Examples: How should the student be recorded in HESESXX? A student starts a 15 month MSc in January 2013 and finishes in April 2014. Following exams in December 2013 they work solely on their dissertation until April 2014. How should the MSc be returned in HESES? Year of instance, non-standard Year of instance, standard Jan 2015 Jan 2013 Jan 2014 Apr 2014 Academic years 1 Aug 2012 1 Aug 2013 1 Aug 2014

  23. Level of study

  24. Level of study • Undergraduate (includes foundation degrees) • First degree, foundation degree bridging course, HE certificate or diploma • Postgraduate taught (PGT) and postgraduate research (PGR) • Normal entry requirement is a qualification to degree level • Table 7 only • PG subject to UG fees

  25. Length of study

  26. Long years of instance • Long year (FT students) • 45 weeks or more within year of instance, OR • includes within-course short period of study, awarded as a summer school • Standard length course • For part-time courses the distinction depends on the length of an equivalent full-time course

  27. Price groups

  28. Price groups These are: • A • B • C • D • ITT and INSET (QTS) • Defined in terms of academic cost centres

  29. Introduction to cost centres HEFCE Circular letter 32/2005 ‘Assignment of departments to cost centres: 2005-06’ • The member(s) of staff teaching the module informs the price group mapping • Member of staff is assigned to a department(s) • Department to cost centre(s) • Cost centre to price group(s) • Years of instance can be split across price groups

  30. Apportionment of student load to cost centres • If part of a course is provided by a different cost centre this should be identified on HESA, and on HESES by mapping the relevant student load to the correct price group • Student load should be apportioned in an appropriate ratio • The ratio should be calculated on an individual course basis

  31. FTE for part-time courses

  32. FTE for part-time courses • Calculated by comparison with an equivalent full-time course, where such a course exists • Calculation of FTE can be based on either • Duration of the course, or • Credit points studied • Sum of total student load for part-time student over a course should equal that of a full-time student

  33. Fundability status Old-regime New-regime

  34. Identification of old-regime and new-regime students (1) Follow guidance in HESES rather than forthcoming Education (Student Support) Regulations 2011 Guidance on what fees may be charged and fee loans provided for eligible students, should be sought from Student Finance England • Charged regulated fees under the fees and funding regime being introduced in 2012-13 • new-regime • Includes part-time students • Full guidance in HESES12, Annex Q

  35. Identification of old-regime and new-regime students (2) Old-regime • Is in receipt of student support in 2012-13 that reflects the entitlements that apply to students who commenced their studies prior to 1 September 2012 and did not commence their study in 2011-12 and intermit within two weeks of starting, before returning to study in 2012-13OR • Not being charged regulated fees under the fees and funding regime being introduced in 2012-13 and the student is ‘continuing’, on an ‘end on course’ or ‘transferring’

  36. Identification of old-regime and new-regime students (3) ‘Continuing’ – For HEFCE funding purposes only • Without any breaks, save for normal vacation time, and allowed for under the intermission rule below, the student is aiming for the same qualification, in the same subject and mode of study as they were before 1 September 2012 • The intermission is for no more than 12 months plus any normal vacation period

  37. Identification of old-regime and new-regime students (4) ‘Continuing’ – For HEFCE funding purposes only • The intermission does not exceed 24 months plus any normal vacation period, where: • the student is studying on a course leading on successful completion towards registration with the Architects Registration Board, and • the intermission is between Part 1 and Part 2 (where both parts are pursued in the same mode of study, but may be taken at the same or different institutions), and • the period of professional experience required at the end of Part 1 is not being taken as a sandwich year-out

  38. Identification of old-regime and new-regime students (5) ‘Continuing’ – For HEFCE funding purposes only They are taking an undergraduate clinical degree, and take an intercalated year to complete a first degree part way through their study towards their first registrable degree in medicine, dentistry or veterinary science

  39. Identification of old-regime and new-regime students (6) ‘End on course’ – For HEFCE funding purposes only • An ‘end-on course’ means a first degree with honours taken (disregarding any normal intervening vacation) immediately after successful completion of one of the following qualifications: • Higher National Certificate (HNC) • Certificate of Higher Education (CertHE) • Higher National Diploma (HND) • Diploma of Higher Education (DipHE)

  40. Identification of old-regime and new-regime students (7) ‘End on course’ – For HEFCE funding purposes only • foundation degree • first degree without honours • and where the two courses are studied in the same mode of study (that is, either both are full-time or both are part-time) • In most cases, the successful completion of the lower level qualification counts towards the first degree with honours

  41. Identification of old-regime and new-regime students (8) ‘End on course’ – For HEFCE funding purposes only • Successful completion means that the student has achieved in assessment the academic standards necessary to be awarded the qualification • Does not need to be at the same institution • Does not include other combinations • E.g. HNC to HND top up

  42. Identification of old-regime and new-regime students (9a) ‘End on course’ - Example A student studies full-time at a further education college towards an HNC during the 2011-12 academic year. Upon successful completion of the HNC, they progress at the college to a full-time HND starting in September 2012. Following successful completion of the HND, the student progresses to a full-time first degree with honours at a higher education institution in the 2013-14 academic year

  43. Identification of old-regime and new-regime students (9b) ‘End on course’ - Example A student studies full-time at a further education college towards an HNC during the 2011-12 academic year. Upon successful completion of the HNC, they progress at the college to a full-time HND starting in September 2012. Following successful completion of the HND, the student progresses to a full-time first degree with honours at a higher education institution in the 2013-14 academic year. In this case, the HND cannot be treated as an end-on course to the HNC and therefore the student would be treated as subject to the new regime in 2012-13 and each subsequent year

  44. Identification of old-regime and new-regime students (10) ‘Transferring’ – For HEFCE funding purposes only • On the recommendation of the academic authority, a student ceases one course before its completion and starts another in the same mode of study (that is, either both the discontinued course and the new course are full-time and sandwich, or both are part-time) and at the same level (either both undergraduate or both postgraduate). AND • The course from which the student is transferring needs to have started before 1 September 2012

  45. Identification of old-regime and new-regime students (11) ‘Transferring’ – For HEFCE funding purposes only • The transferred course need not be in the same subject, same qualification aim or be at the same institution as the discontinued course • A break of up to 12 months (beyond normal vacation periods) between ceasing the the uncompleted course and commencing the new one is allowed

  46. Identification of old-regime and new-regime students (12) ‘Transferring’ – For HEFCE funding purposes only • The requirement that the transfer is on the recommendation of the academic authority means that it was agreed by either: • The institution, where the transfer is between courses at the same institution. • Both institutions, where the student changes institution

  47. Identification of old-regime and new-regime students (13) ‘Transferring’ – Examples A full-time student commences study in 2011-12 for a HND in engineering, but on the recommendation of the academic authority changes to study full-time from 2012-13 for a BSc in mathematics instead, at the same institution As in example 1, but the student changes to a part-time BSc in mathematics in 2012-13

  48. Identification of old-regime and new-regime students (14a) ‘Transferring’ – Examples A full-time student commences study for a BA in French in 2011-12, but decides (for whatever reason) that they no longer wish to continue the course and so they withdraw. The student subsequently decides to commence study for a BA in history at another institution from 2012‑13.

  49. Identification of old-regime and new-regime students (14b) ‘Transferring’ – Examples A full-time student commences study for a BA in French in 2011-12, but decides (for whatever reason) that they no longer wish to continue the course and so they withdraw. The student subsequently decides to commence study for a BA in history at another institution from 2012‑13. Because withdrawal from the French degree and commencement of the history degree were not agreed by both institutions, the student is not treated as a transfer and is therefore treated as new-regime.

  50. Identification of old-regime and new-regime students (15) Things to note: • Students should not be recorded as old regime just because they are not eligible for student support and regulated fees (e.g. postgraduate students) • HEFCE funding purposes only

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