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HESES11 introductory seminar

HESES11 introductory seminar. Presented by Paresh Prema ASG, HEFCE. Bristol 24 August 2011. Presentation outline. Introduction Tables - descriptions, guidance definitions, things to note and examples 1-3, 4, 5, 6, 7 Group examples (following guidance on Table 6). HESES Survey.

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HESES11 introductory seminar

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  1. HESES11 introductory seminar Presented by Paresh Prema ASG, HEFCE Bristol 24 August 2011

  2. Presentation outline • Introduction • Tables - descriptions, guidance definitions, things to note and examples • 1-3, 4, 5, 6, 7 • Group examples (following guidance on Table 6)

  3. HESES Survey • HESES: Higher Education Students Early Statistics • Census date: 1 December 2011 • Return date: 9 December 2011 • Sign off by vice chancellor: 13 January 2012 • The HESES11 publication • Mid-September • All guidance

  4. Example - Table 1a

  5. Tables 1a, 1b, 2, 3 Counting years of instance and full-time equivalents (FTEs) • Table 1a – Full-time (FT) • Table 1b – Full-time (first registrable medical and dental qualifications for doctors and dentists, included in Table 1a) • Table 2 – Sandwich year-out (SWOUT) • Table 3 – Part-time (PT)

  6. Mode of study • All students on a course following a similar pattern of activity for the year of instance should have the same mode • Full-time • On average at least 24 weeks, 21 hours a week, full-time fees • Sandwich year-out • Includes language year student working abroad • Part-time

  7. Columns in Tables 1-3 (1) • Column 1 • Years of instance countable between 1 August 2011 and 1 December 2011 inclusive • Column 2 • Forecast of years of instance expected to become countable between 2 December 2011 and 31 July 2012 • Column 3 • forecast of students who non-complete

  8. Columns in Tables 1-3 (2) • Column 4 • Sum of Columns 1, 2, 3 • Column 4a (part-time table only) • Estimated FTE for countable years included in column 4 • Column 5 • Co-funded employer engagement students • Column 5a (part-time table only) • Co-funded employer engagement FTE delivered

  9. Table 1b

  10. The HESES11 population (1) Includes student instances meeting all criteria below: • Has a course aim that leads to a recognised HE course or HE level credit that can be counted towards such a qualification • Part of their activity falls within the academic year 2011-12 (1 August 2011 to 31 July 2012) • Generate an instance in the Higher Education Statistics Agency (HESA) record • Instance is not being returned on another HESES or HEIFES for that year of instance

  11. The HESES11 population (2) Excludes student instances that meet any criteria below (not the full list, full list available in HESES11 guidance): • The course aim is NOT a recognised HE qualification, or an HE-level credit that can be counted towards such a qualification • The sole qualification aim is an NVQ • They are incoming exchange students • They are franchised in from another institution • They are spending most of the course outside the UK

  12. The HESES11 population (3) Collaborative arrangements (franchised): • Registered at one institution but taught at another institution • Who records students in HEFCE survey student population? • The one that collects the fee for tuition or supervision • Franchised in - not counted in HESES • Franchised out - count in HESES

  13. Recognised course of higher education As defined in: • Paragraph 1 of Schedule 6 of the Education Reform Act 1988 • Does not include • NVQ • Foundation years that are not an integrated part of a recognised HE qualification

  14. Counting student activity (1) Year of instance • An instance is defined as a coherent engagement with the institution by a student aiming towards the award of a qualification(s) or credit • The first year begins when the student starts studying towards the qualification; the second and subsequent years start on or near the anniversary of this date (to allow for minor variations in term dates) • Not the same as counting students!

  15. Counting student activity (2) A student’s activity is counted if: • A fee for tuition or supervision of research is charged • The FTE for the year of instance is at least 0.03 • The student is not writing up a thesis or similar piece of work for the whole year

  16. Counting student activity (3) Standard and non-standard years of instance • Standard year • All activity contained within one academic year (1 August – 31 July) • Countable at the start of each year of instance Year of instance, standard 1 Aug 2012 1 Aug 2011 1 Aug 2013

  17. Counting student activity (4) Standard and non-standard years of instance • Non-standard year • Activity for a year of instance spans two academic years • Countable on the start of each year of instance Jan 2013 Jan 2012 1 Aug 2011 1 Aug 2012 1 Aug 2013 1 Aug 2014

  18. Counting student activity (5) Things to note: • Change since 2010-11 • Counting of students on non-standard years of programme of study • Catch up students • HESES11 guidance contains flowcharts • Aid in counting and recording years of instance • HESES FAQs – diagrams illustrating examples in HESES11 guidance • Columns 1 and 2 are mutually exclusive

  19. Counting student activity (6) Things to note: • Links to funding: • Column 4/4a, HEFCE-fundable FTE data, recorded in Tables 1a-3 is used for funding

  20. Counting student activity (7) Examples: How should the student be recorded in HESESXX? A student starts a degree in September 2011 with exams in June 2012. After a summer break they re-enrol in September 2012 for the second year of the degree. How should the first year be recorded in HESES?

  21. Counting student activity (8) Examples: How should the student be recorded in HESESXX? A student starts a degree in September 2011 with exams in June 2012. After a summer break they re-enrol in September 2012 for the second year of the degree. How should the first year be recorded in HESES? Year of instance, standard Sep 2011 Jun 2012 Sep 2012 Jun 2013 Academic years 1 Aug 2011 1 Aug 2012 1 Aug 2013

  22. Counting student activity (9) Examples: How should the student be recorded in HESESXX? A student starts a degree in January 2012 and they will only study in ‘normal’ term time (i.e. January-Easter, Easter-June, September-December). How should the first year be recorded in HESES?

  23. Counting student activity (10) Examples: How should the student be recorded in HESESXX? A student starts a degree in January 2012 and they will only study in ‘normal’ term time (i.e. January-Easter, Easter-June, September-December). How should the first year be recorded in HESES? Years of instance, non-standard Jan 2013 Jan 2012 Dec 2012 Academic years 1 Aug 2011 1 Aug 2012 1 Aug 2013

  24. Counting student activity (11) Examples: How should the student be recorded in HESESXX? A student starts a 15 month MSc in January 2012 and finishes in April 2013. Following exams in December 2012 they work solely on their dissertation until April 2013. How should the MSc be returned in HESES?

  25. Counting student activity (12) Examples: How should the student be recorded in HESESXX? A student starts a 15 month MSc in January 2012 and finishes in April 2013. Following exams in December 2012 they work solely on their dissertation until April 2013. How should the MSc be returned in HESES? Year of instance, non-standard Year of instance, standard Jan 2014 Jan 2012 Jan 2013 Apr 2013 Academic years 1 Aug 2011 1 Aug 2012 1 Aug 2013

  26. Level of study

  27. Level of study • Foundation degree • Undergraduate (excluding foundation degree) • First degree, foundation degree bridging course, HE certificate or diploma • Postgraduate taught (PGT) and postgraduate research (PGR) • Normal entry requirement is a qualification to degree level

  28. Length of study

  29. Long years of instance • Long year (FT students) • 45 weeks or more within year of instance, OR • includes within-course short period of study, awarded as a summer school • Standard length course • For part-time courses the distinction depends on the length of an equivalent full-time course

  30. Price groups

  31. Price groups These are: • A (4.0) • B (1.7) • C (1.3) • D (1.0) • Media studies (B, C or D) • ITT and INSET (QTS) • Defined in terms of academic cost centres

  32. Introduction to cost centres HEFCE Circular letter 32/2005 ‘Assignment of departments to cost centres: 2005-06’ • The member(s) of staff teaching the module informs the price group mapping • Member of staff is assigned to a department(s) • Department to cost centre(s) • Cost centre to price group(s) • Years of instance can be split across price groups

  33. Apportionment of student load to cost centres • If part of a course is provided by a different cost centre this should be identified on HESA, and on HESES by mapping the relevant student load to the correct price group • Student load should be apportioned in an appropriate ratio • The ratio should be calculated on an individual course basis

  34. FTE for part-time courses

  35. FTE for part-time courses • Calculated by comparison with an equivalent full-time course, where such a course exists • Calculation of FTE can be based on either • Duration of the course, or • Credit points studied • Sum of total student load for part-time student over a course should equal that of a full-time student

  36. Fundability status

  37. Home and EU; island and overseas • Island and overseas: • Generally those from the Channel Islands or the Isle of Man or from outside the EU or specified territories • Not included in funding allocations or student number targets • Home and EU: • Students that are not island and overseas are Home and EU

  38. HEFCE-fundable; non-fundable (1) HEFCE non-fundable; • Students otherwise HEFCE-fundable whose places are funded by another EU public source e.g. NHS • ITT (QTS) and INSET (QTS) students • Students on pre-registration nursing or midwifery courses and certain allied health professions • Students whose activity is not funded through mainstream HEFCE recurrent funds for teaching, but whose funding has separately been agreed and notified by us e.g. co-funded students

  39. HEFCE-fundable; non-fundable (2) HEFCE non-fundable; • Students franchised to an institution other than a publicly funded HEI or FEC except where specific approval has been given • Students on closed course • Postgraduate research students • Non-exempt ELQ students

  40. HEFCE-fundable • Change since 2010-11 • No longer record students as independently-funded for HESES11 • The funding rates for 2012-13 grant will include independently-funded students in the volume measure

  41. Equivalent or lower qualification (ELQ) • Students who are aiming for a qualification that is equivalent to or lower than one they already hold are: • aiming for an ELQ and are therefore non-fundable • Unless exempt from ELQ policy • e.g. foundation degrees or those that receive the DSA (a full list can be found in the HESES10 guidance)

  42. Non-completion definition (1)

  43. Non-completion definition (2) • Column 3 • forecast of students recorded in Columns 1 and 2 who will non-complete their year of instance • Record a negative number • Estimate should be based on previous years non-completion rate for the particular course

  44. Non-completion definition (3) • In order to be counted as a completion, a student must complete all the modules they intended to complete in the year of instance within 13 calendar months of the start of the year of instance. In order to complete a module, the student must either: • Undergo the final assessment in the module, or • Pass the module, where this can be achieved without undergoing the final assessment as they already have enough marks in that module to be awarded credit for it

  45. Non-completion definition (4) Things to note: • Applies to all forms of assessment not just exams

  46. Non-completion Examples - completion or non-completion? • A full-time student starts the year of instance in October 2011 intending to study 8 modules, all having exams in June 2012. The student turns up to the final exam for all modules in June. • As in 1, but in one module the student did not attend the final exam in June (assuming it’s impossible to pass without taking this exam).

  47. Non-completion Examples - completion or non-completion? As in 1, but for one module the final exam only constitutes 10% of the mark and the award of credit is only based on overall mark. Having achieved 100% in all the coursework the student has passed the module prior to the final exam and does not attend. As in 1, but the student interrupts their study part way through the year due to illness, intending to return 12 months later to carry on where they left off.

  48. Fee categories in Table 4 (1)

  49. Fee categories in Table 4 (2) • All home and EU students split into HEFCE-fundable and non-fundable • Collects data from Columns 1 and 2 of Tables 1a, 2 and 3 by mode of study, level of study, price group and level of fee • No island and overseas students • Data is used to calculate assumed fee income in the teaching model

  50. Fee categories in Table 4 (3) Generally, fee levels are an attribute of the course, not the individual student • Categories: • Regulated fees (full, half, £0) • Apply to qualifying courses as defined in Student Fees (Qualifying Courses and Persons) (England) Regulations 2007 (SI 2007 No. 778) and the amendment that followed (see guidance for full reference) • Regulated full fee – includes full-time and sandwich undergraduate courses (not on sandwich year out)

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