Using Technology in Monitorin g and Evaluation (e-ProMIS)

1. Using Technology in Monitorin g and Evaluation(e-ProMIS) Ministry of Devolution and Planning. M&E Department Welime

2. Monitoring & Evaluation • Is a management tool for ensuring or determining effectiveness, efficiency, impact and sustainability. • It has continuously been improving over time • From traditional M&E to Results based M&E • In Kenya, M&E was pursued in Ernest from 2004 during the ERS period and now in the vision 2030 period

3. Definations • Monitoring- Is a Continuous function, • Uses systematic methods for collection of data on specified indicators • Evaluation - Systematic and objective assessment of an on-going or completed project, programme or policy (including its design, implementation and results).

4. Foundation for M&E • For M&E to be effective, it must approach issues by a specific logic • Is this basic logic that allows the tool to identify facts possibly hidden to a casual eye and allow directing on what should be. • This is the logic that we intended to get effected through technology.

5. (Logframe) • Is a tool for improving the planning, implementation, management, monitoring and evaluation of policies, programmes and projects. • It is a way of structuring the main elements and highlighting the logical linkages between them. • It helps to identify the expected causal links in the results chain, i.e., inputs + processes – outputs – outcomes - impact

6. What can we use it for? Improving quality of project and program designs by: ■ Summarizing design of complex activities. ■ Assisting the preparation of detailed operational plans. ■ Providing a base for activity review, monitoring, and evaluation. ADVANTAGES: ■ Ensures that decision-makers ask fundamental questions and analyze assumptions and risks. ■ Calls for increased engagement of stakeholders in the planning and monitoring process. ■ When used dynamically, is an effective management tool to guide implementation, monitoring and evaluation.

7. Cont’ DISADVANTAGES: ■ If managed rigidly, stifles creativity and innovation. ■ Training and follow-up are often required. NOTE: • Presentation of the Logframe is usually in a vertical and Horizontal flow

8. Vertical Logic Tests whether the sum of activities and lower level results is sufficient to achieve the higher level results. i.e • Are all the activities listed under a particular output statement sufficient to achieve the output? • Will all outputs listed under a particular outcome be sufficient to achieve the planned outcome? • Will the outcomes listed under a strategic result (Goal) be sufficient to achieve the strategic result?

9. Risk in Vertical logic • There remains a risk that our assumptions at planning stage could be wrong, e.g. for a conference, Invite 50 people, book a venue, bring facilitators etc does this really mean we have achieved the target of holding a conference!. ……….. Why? • The Log frame identifies such critical planning assumptions in order to reduce the risk of failure.

10. Example Logframe

11. Cont’

12. Main Benefit • When used dynamically, is an effective management tool to guide implementation, monitoring and evaluation. • Only a complete causal analysis will lead to a results framework that would ensure results are achieved and that development partners can identify their roles.

13. Application of Logframe in the system The M&E Module • In view of the need to monitor the realization of outcomes at the national level, and by fact that this are closely related to implementation of projects a relation is established between the projects and the targets set at various levels of results i.e output and outcome levels as illustrated.

15. Data Entry - M&E Application

16. Reports from the System