10 th Anniversary 1999 - 2009

1. 10th Anniversary 1999 - 2009 On-Line Graduation Application and Manual Role for Banner 8.x

2. General Announcements: • Please turn off all cell phones/pagers • If you must leave the session early, please do so as discreetly as possible • Please avoid side conversations during the session • Questions will be answered at the end of the session. Thank you for your cooperation

3. Villanova University • Banner 8.2 • SunGard Banner Client since 1994 • Approx. 10,000 students, 6,500 full-time undergraduates • Implemented on-line graduation application (“Prospective Graduate Form”) in Fall 2009 for Undergraduates completing degrees in December 2009 and May 2010.

4. Agenda • Why move to a self-service solution? • View self-service graduation process for a student • Banner rule set-up to activate self-service graduation process • “Rolling” the graduation application to degree record. • Villanova’s process • Other “roll” options • Q&A

5. Why move to self-service solution? • Paper process was labor intensive for both student and staff. • Self-service is secure and provides inherent security and sign off (paper process required a signature). • Having application details in database allows for more flexibility in reporting and storage. • Helps ensure accuracy of data, lower chance of human error.

6. PAPER Undergraduate PGF

7. Log into Luminus and/or Self-Service • myNOVA = Villanova’s Luminus platform • Created a 4th year “role” and Graduation Information Channel for this role. • Beyond scope of this session • NOVASIS = Villanova’s Self-Service system • Student Menu • Student Records • Prospective Graduate Form (baseline title = Apply to Graduate)

8. myNOVA Student Menu

9. NOVASIS - Student/FA Menu

10. NOVASIS—Student Records Menu

11. Self-Service Graduation Application

12. Self-Service Graduation ApplicationSelect a graduation date, term and/or year.

13. Self-Service Graduation ApplicationDiploma Name Selection

14. Self-Service Graduation Application Edit Diploma Name

15. Self-Service Graduation Application Diploma Mailing Address Display

16. Self-Service Graduation ApplicationEdit/Confirm diploma mailing address

17. Self-Service Graduation ApplicationFee • If a fee is required to graduate, the student may choose to have it billed to account or to pay by credit card at this point in the process. • Villanova University does not charge a fee to graduate.

18. Self-Service Graduation ApplicationSummary presented before submitting

19. Self-Service Graduation Application Confirmation message can be displayed

20. Graduation Application Created SHAGAPP

21. Self-Service Graduation Application Set-Up • Forms involved in set-up STVGADR SHAGADS STVGAST SHATPRT SHAGADR SHAGELR

22. Requirements/Assumptions to use Self-Service Graduation Application • NO HOLDS FOR GRADUATION • VU process sends students with holds to paper process. • Either academic history (outcome) or active registration record (learner) for the curriculum selection (SHAGELR) • Application Display Rules - SHAGADR • exists with available dates in effect • SHATPRT has curriculum fields populated

23. STVGADR – Graduation Application Display Rule Code

24. SHAGADS

25. STVGAST- Graduation Application Status Validation

26. SHATPRT – Set up to display Curriculum Data

27. SHAGADR- Graduation Application Display Rules

28. SHAGADR- Graduation Application Display Rules

29. SHAGADR– Graduation Application Display Rules

30. SHAGELR – Eligibility Criteria and Module Selection

31. NOVASIS view: Graduation Hold exists

32. Creating Graduation Application in Banner (SHAGAPP) • From self-service process • From SFAREGS and SGASTDN • Apply to Graduate Icon • If the learner curriculum has NOT been previously rolled • From SHADEGR • Apply to Graduate Icon • As long as the degree has NOT been awarded

33. “Roll” (learner to degree) Options • SHRROUT.pc • New Job Submission Process • Villanova now uses this to create sought (SO) degree records for anticipated UG graduates • Manual Roll • “On demand” • From icon on the Curriculum Tab (SFAREGS and SGASTDN) • “Old way” --SO degree records created from Grade Roll process • first time grades are rolled for new students • if there is a change in program/degree/college

34. SOACTRL – Determine “Roll” Process

35. Villanova’s Degree Roll Process • During Summer clean up all degree records and inactivate graduates’ student records • Determine future graduating “class” • “Popsel” --class year and credits earned • Run SHRROUT • As potential graduates change curriculum, insert degree record on demand from SGASTDN. Remove SO/Inactivate application if determined student is not graduating.

36. Create/Update Degree Record (SHADEGR) from Graduation Application (SHAGAPP)

37. Update/Confirm Diploma Info.

38. Confirm/Update Graduation Information and Use Icon to update SHADEGR

39. SHADEGR Updated

40. Open to the Floor • Questions & Comments • Contact:Melissa GerdingAssociate Registrarmelissa.gerding@villanova.edu • References: • Summit 2009 Banner 8.0 Grad App and the Manual Roll Course ID 0562 March 24, 2009 • Banner Student 8.1 User Guide Chapter 13, October 2008