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Cross Training Reference Librarians to Catalog

Cross Training Reference Librarians to Catalog. ACRL Poster Session, April 12, 2003. Micheline Brown, Margaret Fain Allison Faix Coastal Carolina University. Background. Shortage of technical services professionals/catalogers. Need to catalog backlog materials.

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Cross Training Reference Librarians to Catalog

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  1. Cross Training Reference Librarians to Catalog ACRL Poster Session, April 12, 2003 Micheline Brown, Margaret Fain Allison Faix Coastal Carolina University

  2. Background • Shortage of technical services professionals/catalogers. • Need to catalog backlog materials. • Desire for more complete records in OPAC and improved patron access.

  3. 856 Field Project • 1,028 records in OPAC contain an 856 field. • PS librarian is responsible for weekly check and fix of links. • Modifies or deletes 2-5 links weekly.

  4. Needs Assessment • Public Services increases number of cataloging requests. • Database clean-up after migration is a priority. • Specific formats or library collections need cataloging. • Shortage of Technical Services personnel.

  5. Table of Contents Added, 2000-Current Before the TOC project, a keyword search for Kate Chopin found 17 books, after, the same search returns 41 books.

  6. Identify: • Administrative and collegial support. • Public Services staff with interest and willingness to learn new skills. • Parameters of the proposed projects.

  7. Media Backlog Project • 2,000 items are in Media Backlog in 1997. • No TS staff available to catalog materials. • PS librarian (responsible for collection) offers to learn copy cataloging.

  8. 1998, Guidelines are developed for cataloging videos, puppets, cd’s, big books, kits, scores, and realia. • By Dec. 1999, all the backlog is cataloged. • Circulation for Media Collection jumps over 200 percent in two years as students can now find these materials in the OPAC.

  9. Circulation of Media materials before (1997-98) and after (1999-00) the backlog was cataloged. Total Holdings in 2000, 7,872 items

  10. Planning • Match existing talents and skills. • Identify cataloging tools needed. • Develop cataloging training procedures. • Divide project into manageable components.

  11. Schedule time for hands-on training. • Establish regular participant meetings. • Allow for evolving ability levels. • Document procedures and decisions.

  12. Outcomes: • Improves interdepartmental communication. • Increases access to materials. • Increases circulation of materials. • Encourages additional collaborative projects.

  13. Music compact disc-- LC call numbers assigned Videos-- LC subject headings added or edited

  14. Keys to Success: • Flexibility. • Thinking outside the box. • Sharing “turf”. • Broad based support.

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