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Commissioner Tools

Commissioner Tools. Introduction. WHAT?. WHO?. WHY?!. Commissioner Areas of Focus. Supporting unit growth through the Journey to Excellence. Contacting units and capturing their strengths and needs in Commissioner Tools. Linking unit needs to district operating committee resources.

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Commissioner Tools

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Presentation Transcript

  1. Commissioner Tools

  2. Introduction

  3. WHAT?

  4. WHO?

  5. WHY?!

  6. Commissioner Areas of Focus • Supporting unit growth through the Journey to Excellence. • Contacting units and capturing their strengths and needs in Commissioner Tools. • Linking unit needs to district operating committee resources. • Supporting timely charter renewal.

  7. What Do You Measure?

  8. Unit Key 3 Unit Service YOUTH

  9. Functional Key 3 COR Committee Chair Unit Leader Unit Service Youth Youth Youth Youth

  10. Supporting Units Professional Kids Unit Commissioner District Operating Committee Unit Key 3

  11. Tools To Support Units • Unit Self Assessment • Unit Health Reviews • Annual Service Plan • UVTS

  12. Commissioner Tools

  13. Part 1Unit Assessment

  14. Assessments • Two types: • Detailed • Simple • Detailed – every six months • Replaces Unit Health Assessment • More on Simple later…

  15. Detailed Assessment Process Flow

  16. Technical Notes • Recommended Browsers • Google Chrome version 21 + • Mozilla FireFox version 14 + • Apple Safari 6 + • Microsoft Internet Explorer 9 +

  17. Technical Notes • Mobile Devices? • Not Officially Supported… at this time • Does Work on “Most” Devices

  18. Technical Notes • Troubleshooting • Refresh Browser • Clear Cache • Reboot Computer

  19. Temporary Sandbox • URL: • LOGIN: • PASSWORD:

  20. Sandbox • Login • Schedule a future contact • PLEASE DO NOTSend Unit Assessment to Unit Key 3

  21. Break

  22. Unit Assessment • The Process: • Review JTE performance • Hold unit assessment meeting • Complete assessment • Identify opportunities

  23. Resources: • JTE objectives & scores • Unit contacts logged in Commissioner Tools • Unit Assessment Scoring Matrix

  24. Unit Assessment Scoring

  25. Assessment Excercise • Complete a Unit Detailed Assessment (on a scale of 1–5) of Finance, Membership, Program, and Leadership & Governance. • Using the Pack Scenario, provide comments on why you chose the Score.

  26. Assessment Excercise • Discuss the process of reviewing the unit assessment with the Unit Key 3 • How to tie back to JTE Objectives

  27. Sandbox • Demonstration of how the Unit Key 3 would complete the form online.

  28. Break

  29. Commissioner Assessment • Review completed Commissioner Assessment Form • Discuss conclusions and scores

  30. Temporary Sandbox • URL: • LOGIN: • PASSWORD:

  31. Sandbox • Login • Go to scheduled contact • Enter information from Commissioner Assessment

  32. Sandbox

  33. Part 2Unit Service Plan

  34. The Unit Service Plan • Key element of Commissioner Tools design • Replaces all other unit assessments • Enables collaborative unit health assessments • Enables service customized to unit needs • Supports all 4 elements of excellent unit service

  35. Unit Service Plan • The Process: • Develop action plans • Identify responsibility • Unit volunteer? • Charter Org? • District resource? • Establish target dates • SMART goals

  36. Unit Service Plan • Resources: • Unit Program Plan • District/Council activities schedule • District charter renewal plan

  37. Example • Format and Priorities determined by UC • Discuss!

  38. Part 3District Commitment

  39. District Commitment • The Process: • Identify district resources • Gain agreement & commitment • Link resources to unit needs

  40. District Commitment • Resources: • Unit Service Plan • Unit contact reports in Commissioner Tools

  41. Linkage The Unit Commissioner The Unit The District Operating Committee

  42. Part 4Implementation

  43. Implementation • The Process: • Execute the plan • Maintain accountability • Update as needed

  44. Contacts • No longer calling them visits • Significant contacts • Phone call • Face-to-face • Meaningful e-mail • Results in actionable • Entered as “Simple Assessment”

  45. Simple Assessment Process Flow

  46. Temporary Sandbox • URL: • LOGIN: • PASSWORD:

  47. Sandbox • Login • + New Contact • Enter Simple Assessment

  48. Commissioner Tools

  49. Part 5laurel highlands council Implementation Plan

  50. LHC Implementation • Go LIVE on February 1 • First round of Detailed Assessment by March 10 • Second round of Detailed Assessments by October 17

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