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Probation/Dismissal/Reinstatement Issues: Results of 2005 PDR Survey

This presentation discusses the results of the 2005 PDR Interest Group Survey, which focused on academic sanctions, dismissal and reinstatement policies, special programs, and program support at various institutions. It is presented by Karen Reynolds, PDR Chair, at the 2005 NACADA National Conference.

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Probation/Dismissal/Reinstatement Issues: Results of 2005 PDR Survey

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  1. Probation/Dismissal/Reinstatement IssuesInterest Group Meeting Results of 2005 PDR Survey (Code 43) Presented by: Karen Reynolds, PDR Chair Michigan State University 2005 NACADA National Conference Las Vegas, Nevada October 7, 2005

  2. PDR Interest Group Survey (2005) Summary of Results Survey Respondents: 565 out of 1410 total (40%) PDR Interest Group members Who are we? • Academic Advisor/Counselor (48%) • Advising Administrator (23%) • Administrator-multiple areas (24%) • Faculty Advisor, institutional support, other (5%) Where are we from? • 4 year public institution (56%) • 4 year private institution (28%) • 2 year college (16%) • Institutional enrollment of 10,001-20,000 students (24%) • Institutional enrollment of less than 2,500 or 5,001-10,000 or 20,001-30,000 (approx. 16% each) • Institutional enrolment of 2,501-5,000 (13%) • Institutional enrollment of more than 30,000 (13%)

  3. Academic Sanctions What academic sanctions do our institutions use? • Probation (98%) • Reinstatement (78%) • Dismissal (76%) • Suspension (63%) • Lack of satisfactory progress (56%) • At risk (49%) • Recess (3%) • Other (13%) • warning, extended or continued probation, disqualified How are academic sanctions defined? • Combination of specified cum gpa and term gpa (39%) • Specified cum gpa only (24%) • Combination of cum gpa and/or term gpa dependent on class standing (22%) • Other (12%) • Deficiency points, use of credits earned in combination with other factors, completion rate in combination with other factors

  4. Dismissal and Reinstatement How long are students removed from the institution for the first time due to poor academic performance? • 1 term (46%) • 2 terms (24%) • Other • Until gpa raised at other institution, can make immediate appeal for reinstatement, not specified-depends on circumstances, removals are permanent, none-students are not removed, handled differently by each college/unit Who makes reinstatement decisions? • Reinstatement committee (37%) • Other (25%) • Committee (other), Dean or Assoc. Dean of college, Registrar’s Office, Department Chair, combination of above, Academic Advisor or Advisement Office • Senior administrator (17%) • Automatic readmission (11%) • Admissions Office (8%)

  5. Special Services for Students on Academic Sanction At what level are special services offered? • Institution-wide (60%) • College/school (21%) • Department/program (20%) • None (14%) • Other (9%) • Individual advisor, only for certain students (freshmen, athletes), services targeted to all students not just those in academic difficulty, counseling office Who are mid-term grade reports required for? • No one (31%) • All students (22%) • Other (22%) • students with mid term grades of D or F, lower level courses, sophomores, students in special programs, option submission for students in grade difficulty, • All freshmen (19%) • Student athletes on academic sanction or Probationary students (each 9%) • Reinstated students (5%) • Freshmen on academic sanction (4%)

  6. Special Program Involvement What special programs for students in academic difficulty are we working with? • Institution-wide level (28%) • None (21%) • College/school level (14%) • Department/program level (12%) • Other (5%) • Individual advising level-no organized program, misc. program Who does the program serve? • Probationary students (51%) • Reinstated students (36%) • Students under other academic sanctions (28%) • Special populations (19%) • Other (9%) • At risk students (low ACT, first generation, close to probation, etc.), freshmen in academic difficulty, undeclared majors, conditionally admitted

  7. Program Details What are the components of the program? • Identification of causes of difficulty (51%) • Multiple meetings with advisors, time management training, study skills/test taking training (all approx. 45%) • Goal setting training, career exploration, peer tutoring (all approx. 35%) • Use of assessment instruments (24%) • Professional tutoring (22%) • Study groups, faculty mentoring, mandatory course or workshop, voluntary course or workshop, other-academic contracts peer mentoring, enrollment limits (all less than 20%) How many students are served? • 1-50 (18%) • 101-200 (12%) • 51-100 (11%) • Over 200 (less than 10%) How is program effectiveness evaluated? • Retention to next semester (43%) • Cum GPA (36%) • Term GPA, academic status (32% each) • Retention to graduation (21%) • Retention in major, no evaluation, other-student satisfaction (all less than 10%)

  8. Support for Programs Is the program adequately supported by the institution? • No (36%) • Yes (23%) The program would be better supported by: • More staff (30%) • Increased funding (24%) • Better training for staff (16%) • Better support from administration (16%) • Better student understanding of our mission (16%) • Other (5%) • Required participation, more support and involvement of faculty, better facilities. more time/more services

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