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Pre-Proposal Conference October 17, 2013 1:30 PM

Pre-Proposal Conference October 17, 2013 1:30 PM Teresa Deaton-Reese, IDOA Senior Account Manager. CABLE/SATELLITE SERVICE FOR INDIANA DEPARTMENT OF CORRECTION REGION 1 FACILITIES Request for Proposal 14-043. General Information Purpose & Scope of RFP Key Dates

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Pre-Proposal Conference October 17, 2013 1:30 PM

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  1. Pre-Proposal Conference October 17, 2013 1:30 PM Teresa Deaton-Reese, IDOA Senior Account Manager CABLE/SATELLITE SERVICE FOR INDIANA DEPARTMENT OF CORRECTION REGION 1 FACILITIESRequest for Proposal 14-043

  2. General Information Purpose & Scope of RFP Key Dates Proposal Preparation & Evaluation Minority and Women’s Business Enterprises Indiana Veterans’ Business Enterprises Question and Answer Session Agenda

  3. Sign-In Sheet Sign-In Sheet and PowerPoint will be posted on IDOA’s Solicitation Website Any questions answered verbally today or during the site visits are not official and should be submitted in writing if it will affect your response. General Information

  4. The purpose of this RFP is to select a vendor that can satisfy the State’s need for Cable/Satellite Service for approximately 11,000 offenders located in (5) Adult Correctional Facilities. It is the intent of the Indiana Department of Correction (IDOC) to contract with a vendor that provides quality Cable/Satellite Service for Miami Correctional Facility (MCF), Correctional Industrial Facility (CIF), Pendleton Correctional Facility (PCF), Indiana State Prison (ISP), and Putnamville Correctional Facility (ISF). Purpose of the RFP

  5. Contractor shall provide the following services under the contract: The Indiana Department of Corrections (IDOC) expects the Contractor to provide the components and service necessary to providecable/satellite televisionprogrammingthroughout for the followingfacilities, that are considered by the IDOC to beRegion 1: for Miami CorrectionalFacility (MCF), CorrectionalIndustrialFacility (CIF), Pendleton CorrectionalFacility (PCF), Indiana State Prison (ISP), and PutnamvilleCorectionalFacility (ISF). The contractresultingfromthis RFP shallbe a comprehensivecontract, with all services and equipment, includingprogramming, technicalequipment, wiring, support, maintenance, licensing, included in the cost. The contract shall be for a period of four (4) years from the date of last signature. Scope of RFP

  6. Key RFP Dates

  7. Attachment C-Indiana Economic Impact Definition of FTE (Full-Time Equivalent) Example: If a Respondent has 5 full time employees and is bidding on its 5th contract, and all contracts get an equal amount of commitment from the employees then each employee commits 20% of his or her time to the new contract: 0.2 x 5 employees= 1 FTE. Attachment D-Cost Proposal return in Excel Proposal Preparation

  8. Company Financial Information (Section 2.3.3) Confidential information must be kept separate from the proposal in both hard and soft copy Contract Terms (Section 2.3.5) Respondent should review sample State contract (attachment B) and note exceptions to State mandatory and non-mandatory clauses in Transmittal Letter Business Proposal(Attachment E)

  9. The Template we have provided for you must be used Where appropriate, supporting documentation may be referenced. Please make sure to label any documentation you provide Technical Proposal(Attachment F)

  10. The Cost Proposal Template is Attachment D and should be completed by each Respondent. Instructions: Respondents may submit proposals for (1) All Services for all facilities specified in the RFP or (2) individually or in combination. Proposed price must be inclusive of all costs and services proposed. The aggregate cost of all facilities shall be the determinant with regard to cost. The State reserves the right to award one or more facilities to multiple vendors if it is in the best interest of the State. The baseline for all facilities included in this RFP in the aggregate is $713,121.60. The baseline for each facility is as follows: MCF- $2,950.00 per month x 48 = $141,600.00 for 4 years PCF - $2,730.00 per month x 48 = $131,040.00 for 4 years CIF - $4,350.95 per month x 48 = $208,845.60 for 4 years ISP - $3,150.00 per month x 48 = $151,200.00 for 4 years ISF - $1,675.75 per month x 48 = $80,436.00 for 4 years Cost Proposal(Attachment D)

  11. Cost Proposal – Attachment D

  12. MINORITY AND WOMEN’S BUSINESS ENTERPRISES SUBCONTRATOR COMMITMENT (ATTACHMENT A) Complete Attachment A, MWBE Form - Include sub-contractor letters of commitment Goals for this RFP: - 8% Minority Business Enterprise - 8% Women’s Business Enterprise

  13. MINORITY AND WOMEN’S BUSINESS ENTERPRISES SUBCONTRATOR COMMITMENT (ATTACHMENT A) The Total Bid amount comes From Attachment D.

  14. INDIANA VETERANS’ BUSINESS ENTERPRISES SUBCONTRACTOR COMMITMENT (ATTACHMENT A1) Complete Attachment A1, IVBE Form - Include sub-contractor letters of commitment INDIANA VETERANS’ BUSINESS ENTERPRISES SUBCONTRACTOR COMMITMENT (ATTACHMENT A1) Goal for this RFP: 3%

  15. INDIANA VETERANS’ BUSINESS ENTERPRISES SUBCONTRACTOR COMMITMENT (Attachment A1) This amount comes from Attachment D.

  16. INDIANA ECONOMIC IMPACT FORM (ATTACHMENT C)The State defines FTE as a measurement of an employee's productivity on a specific project or contract. One (1) FTE equals one (1) Indiana resident employee fully engaged in the execution of activities or services germane to the scope of work included in this solicitation and the resulting contract; forty (40) hours a week, fifty-two (52) weeks a year. If there are two (2) employees each spending 1/2 of their working time, 20 hours per week, on a project that would also equal 1.

  17. Summary of Evaluation Criteria: Proposal Evaluation

  18. Questions and Answers

  19. Thank You tdeaton@idoa.in.gov 317/233-3818

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