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Team Meetings

Team Meetings. Organizing for Effective and Outcome-oriented Meetings. Purpose. Understand the guiding principles for holding productive team meetings Hold a team meeting and conduct a team assessment. Basic Rule.

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Team Meetings

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  1. Team Meetings Organizing for Effective and Outcome-oriented Meetings

  2. Purpose • Understand the guiding principles for holding productive team meetings • Hold a team meeting and conduct a team assessment

  3. Basic Rule Design the structure and functions of team meetings to increase predictability of expectations and meeting format

  4. Guiding Principles • Make it easy for team members to participate and stay up-to-date • Appoint a leader or coordinator • Hold regular meetings as the decision cycle requires • Record and distribute minutes (i.e., topics discussed, decisions, and actions taken)

  5. Prerequisites • Conduct a committee review • Articulate an objective or goal to guide team activities • Designate a team leader or coordinator

  6. Common Mistakes • The meeting structure is non-existent when the team leader is absent • Too much or too little meeting documentation written • Too many simultaneous conversations • Tangents or off-topic conversations

  7. So What Can We Do? • Determine a regular meeting time • Establish roles • Facilitator, recorder, reminder, administrator, minute-minder • Communicate • Distribute meeting minutes • Give staff/parent meeting/newsletter updates

  8. Create an action plan linked to the school improvement goal • Plan for the year • Define meeting logistics, format, and roles • Show respect • Start and stop on time • Reschedule cancelled meetings • Acknowledge contributions

  9. Establish and use a standard agenda format • Follow established meeting procedures • Record the minutes • Reinforce distribution of meeting minutes routine • Determine basic agenda items and date for the next meeting before the meeting’s conclusion

  10. Team Meeting Activity • Take 20 minutes • Conduct a team meeting • Determine a team leader and define other team member roles • Build an agenda • Use the meeting agenda form to record the minutes (i.e., topics discussed and actions taken) • Complete and submit one copy of the Successful Meeting Evaluation

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