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Leadership Team Meetings: General Guidelines

Leadership Team Meetings: General Guidelines. George Sugai OSEP Center on PBIS Center for Behavioral Education & Research University of Connecticut February 4, 2009 www.pbis.org www.cber.org www.swis.org George.sugai@uconn.edu. Types of Meetings. Formal to informal

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Leadership Team Meetings: General Guidelines

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  1. Leadership Team Meetings: General Guidelines George Sugai OSEP Center on PBIS Center for Behavioral Education & Research University of Connecticut February 4, 2009 www.pbis.org www.cber.org www.swis.org George.sugai@uconn.edu

  2. Types of Meetings • Formal to informal • Informational to action • General to specific Bottom line: Be Clear about OUTCOME

  3. Challenges • Too much talk…not enough action • Unclear outcomes • Too few priorities • Too many priorities • Too many opinions • Multiple competing experts • No experts • Too many diverse perspectives • Not enough time • Too much redundancy • Done it before • Never done it before • Lack of clear outcomes • Slow to get started • Unstructured • Unresolved conflicts • ………

  4. Meeting Goal:Achieve Outcome • Consider data, outcomes, practices, & systems

  5. Supporting Social Competence & Academic Achievement 4 PBS Elements OUTCOMES Supporting Decision Making Supporting Staff Behavior DATA SYSTEMS PRACTICES Supporting Student Behavior

  6. Meeting Goal:Achieve Outcome • Consider data, outcomes, practices, & systems • Increase predictability • Maximize engagement & on-task

  7. Basic Meeting Structure Verified Need Planning Purpose & Outcomes Follow-up & Evaluation Operations Summary of Outcomes & Agreements Content Decisions & Outcomes After Before During

  8. Preparing for meeting • Specify purpose/outcome • Invite key members • Make contact with key members • Prepare agenda • Prepare materials • Anticipate & precorrect for roadblocks/speedbumps

  9. Conducting meeting • State/restate purpose & expected outcomes • Provide advance organizer • Assign roles/responsibilities • State/restate “rules” & agreements for conducting meeting

  10. Review purpose/outcomes frequently • Evaluate whether outcome achieved • Monitor adequacy of progress toward outcome • Encourage progress & participation • Specify action plan (who, where, when, etc.) • Provide frequent acknowledgements • Schedule/plan for next meeting

  11. Following-up after meeting • Check/follow-up with key players • Provide appropriate acknowledgements • Complete responsibilities by deadlines • Assess impact • Prepare for next meeting

  12. Meeting Agreements & Routines • Solving problems & resolving conflicts • Achieving agreements & making decisions • Specifying measurable outcomes • Setting/modifying agenda & minutes/record • Establishing roles/responsibilities • leader/facilitator, recorder, reporter, etc. • Providing opportunities for participation/ contributions

  13. Conducting Team Meetings (10 min.) • Review “Conducting Leadership Team Meetings” (Ch 2) • Complete for yesterday’s action planning meeting • Report 1 agreement from your team discussions (30 sec.)

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