1 / 17

REFLECTIONS FROM GROUND ZERO: DISASTER PLANNING FOR COMPLIANCE (OR WHAT TO DO WHEN YOUR BUILDING FALLS DOWN)

REFLECTIONS FROM GROUND ZERO: DISASTER PLANNING FOR COMPLIANCE (OR WHAT TO DO WHEN YOUR BUILDING FALLS DOWN). LINDA V. TIANO SENIOR VICE PRESIDENT AND GENERAL COUNSEL, EMPIRE BLUE CROSS BLUE SHIELD. Empire Blue Cross Blue Shield. Not for Profit Health Insurer 28 Counties in New York

diandra
Download Presentation

REFLECTIONS FROM GROUND ZERO: DISASTER PLANNING FOR COMPLIANCE (OR WHAT TO DO WHEN YOUR BUILDING FALLS DOWN)

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. REFLECTIONS FROM GROUND ZERO: DISASTER PLANNING FOR COMPLIANCE (OR WHAT TO DO WHEN YOUR BUILDING FALLS DOWN) LINDA V. TIANO SENIOR VICE PRESIDENT AND GENERAL COUNSEL, EMPIRE BLUE CROSS BLUE SHIELD

  2. Empire Blue Cross Blue Shield • Not for Profit Health Insurer • 28 Counties in New York • Medicare Part A & B Administrator • Over 6000 Employees • Commenced operations in late 1930s

  3. Multiple Locations • Melville, LI • Bohemia, LI • Middletown, NY • Albany, NY • Yorktown, NY • Syracuse, NY (Medicare) • Harrisburg, PA • World Trade Center - over 1900 employees

  4. Move to WTC • Three years ago • Substantial upgrade to systems • Standardized workstations • Eliminated rogue systems and servers • Disaster planning

  5. Disaster Plan • Operational Focus • Recovery team • Key functions - e.g. recovery cost center • Systems back up plans • Responsibilities need to be flexible • Multiple sites key

  6. 9/11 • WTC headquarters was destroyed • Plan worked well • Computer center unaffected • Claims and customer service switched to other sites instantaneously

  7. 9/11 CONTINUED • Focus on finding employees and returning to work • Finding telephone numbers was an issue, especially cell phones

  8. The Aftermath - Systems • All system servers backed up 8/31. • Claims + customer mail is imaged upon receipt. All imaged documents available.

  9. The Aftermath - Legal Department • Paper based • CLMS System • Imaging • Offsite storage • Word Processing - issues with confidentiality

  10. The Aftermath - Office Space • 1900 Employees displaced • Analyzed demographics • Placed people in existing space where possible • 7 leases in 6 weeks

  11. Document Inventory What was missing and where could we find it • Other offices • Board members • Regulators • Outside Counsel • e-mail or network documents

  12. Compliance Issues • Disaster Plan did not cover • Companies have compliance plans & disaster plans, but not compliance plans for disasters • Primary issue was documents

  13. Documents • Provider credentialling files • Minutes • Historical documents • Insurance Policies • Provider contracts • Vendor Contracts • Rate filings • Financial records • Employment documents • Documents sent by others

  14. Audit Issues • DOH was supposed to come in October • DOI was onsite

  15. Key Factors in Recovery • Multiple locations • Employees • Recent move and systems consolidation • Efforts on Restructuring • Vastness and sympathy

  16. Recommendations • Disaster Plan for Compliance • Schedule documents required, with how to retrieve, e.g. where else are they, how far back you need them, who is responsible and prioritize. Keep it up-to-date.

  17. Recommendations (cont’d) • Keep copies of key documents in multiple locations • Scan and back up • Know what your regulators keep • Telephone Numbers • Creativity

More Related