TRAINING & ORIENTATION FOR STEP PARTICIPANTS

1. Rotary YES/SCANEX

2. TRAINING & ORIENTATION FOR STEP PARTICIPANTS Ronda Werner, YEO D-5240 Rotary YES/SCANEX

3. Introduction Rotary International is committed to creating and maintaining the safest possible environment for all our Youth Exchange Students, both here and abroad. Rotary YES/SCANEX

4. Topics of Discussion • Why are Orientation & Training for STEP Exchanges so important? • How is Orientation & Training different for STEP vs. LTEP? • What Orientation & Training is necessary and for whom? • What are Expectations for effective Orientation & Training for STEP? Rotary YES/SCANEX

5. WHY SUPPORT RI’S ZERO TOLERANCE POLICY? • To keep our students as safe as possible • To maintain reputation as an Organization that takes Abuse & Harassment seriously – may help deter potential abusers • Potential Youth Participants & Families may find our program more attractive knowing that we take student’s safety seriously • Clear policies & procedures protects interests of all volunteers and participants Rotary YES/SCANEX

6. STEP vs. LTEP TRAININGSIMILARITIES • Same Abuse & Harassment Prevention Policy Applies • Same Stmt of Conduct for Working with Youth Applies – RI committed to safeguarding youth from all forms of abuse • Same 6 D’s Apply (Drugs, Drinking, Dating, Driving, Downloading (Pornographic materials), Decoration (body tattoos, piercings) • Training Required for all participants • Students must have approved Insurance • Independent YE Travel has same restrictions Rotary YES/SCANEX

7. STEP vs. LTEP TRAININGDIFFERENCES • Outbound & Inbound Host Family is the same – combine training • May need to do 1-on-1 INBOUND Training • Less emphasis on adaptation • School discussions not relevant • Stages of Homesickness don’t apply • Student does not change families – only one HF Interview/Application • Reverse Culture Shock not an issue Rotary YES/SCANEX

8. ORIENTATION & TRAINING • District YE Policy Outlines content & frequency of training, who must receive training and whose responsibility it is to conduct training • One IB & one OB O & T sufficient for STEP (3-4 hours each) • District YEO, YPO, YE Committee, Club YEO, Experienced Counselor may conduct individual IB STEP Training Rotary YES/SCANEX

9. ORIENTATION & TRAINING • District has procedures to ensure that all participants receive training • District maintains records of participation • Use and Keep on file Sign-in Sheets with date, type of Training (STEP, LTEP, IB, OB) and Location Rotary YES/SCANEX

10. OUTBOUND TRAINING • Outbound Students and Parents/Guardians Required to attend Orientation & Training • Content of Orientation includes: Program Rules, Procedures, Expectations and Abuse & Harassment Prevention Awareness and Training Rotary YES/SCANEX

11. INBOUND TRAINING • Inbound Students must have Orientation shortly after arrival • Content of IB Orientation includes contact info for Counselor to report problems or abuse, emergency contact numbers & info. on local laws & customs • Since STEP is brief and exchange dates vary – holding 1 Group INBOUND Orientation is difficult. The STEP IB Orientation can be done by Host Club’s Trained RYE Counselor, Club YEO, or Committee member 1-on-1 • Each IB should receive an IB Packet containing relevant materials & contact info Rotary YES/SCANEX

12. HOST FAMILY TRAINING • Host Families Must receive Training that includes info. on Program & Rules and Abuse & Harassment Training • Since STEP is Family-to-Family, can do Host Family Orientation same time as Outbound Training Rotary YES/SCANEX

13. RYE VOLUNTEERS & YEO TRAINING • District provides specialized training for DG, YEO, YE Committee, Rotary Counselors and other Rotarian and non-Rotarian Volunteers • District conducts special host family and Counselor Orientation usually in early/mid July before IB’s arrive. The STEP Counselors attend this Orientation as well. • District gives each Counselor a Packet with Counselor Job Description, Host Family Interview Form, Background Check forms, etc. • Use EXISTING training opportunities: District Assembly workshops (i.e., Risk Management), PETS, PRLS, District Staff Meetings, etc. Rotary YES/SCANEX

14. KEEP IT SIMPLE • Use RI’s Training Manual and Leader’s Guide – Contains specialized training programs & Handouts for Rotarians & non-Rotarians, Counselors, YE Committee, Host Families, Students, etc. • ESSEX has excellent Training PowerPoint available on Yahoo YEO Resources – use as a guide • Combine STEP/LTEP OB Orientations • Can give STEP Host Family Orientation at STEP OB Orientation since parents are present • Use same Rotary Counselors, District Contact Info, Emergency & Hotline Numbers as LTEP Rotary YES/SCANEX

15. ELECTRONIC RESOURCES • Can Download the following from www.rotary.org (Under “RI Programs” select “Youth Exchange” then select “Rotarians” then “Resources”) • Abuse & Harassment Prevention Training Manual & Leaders’ Guide • Sample District YE Abuse & Harassment Prevention Policy • Youth Exchange Handbook • New YE Application Forms • New YE Promotional Materials Rotary YES/SCANEX

16. WRAP UP Help LEAD THE WAY to International Understanding and Goodwill! Rotary YES/SCANEX