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Klamath Community College Pre-Proposal Meeting 10/22/09 KCC Board Room Lloyd Rain Associates, Solicitation Consultant

Klamath Community College Pre-Proposal Meeting 10/22/09 KCC Board Room Lloyd Rain Associates, Solicitation Consultant Klamath Community College, RFP 09-02, GC/GC Construction Services. Today’s Agenda. Introductions of participants Handouts Web page access CM/GC Guidance and References

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Klamath Community College Pre-Proposal Meeting 10/22/09 KCC Board Room Lloyd Rain Associates, Solicitation Consultant

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  1. Klamath Community College Pre-Proposal Meeting 10/22/09 KCC Board Room Lloyd Rain Associates, Solicitation Consultant Klamath Community College, RFP 09-02, GC/GC Construction Services CM/GC Construction Services

  2. Today’s Agenda • Introductions of participants • Handouts • Web page access • CM/GC Guidance and References • Project Background • Architect’s current design status • Project Budgets • Schedule • Contracts and Precedence • Qualifications • Proposal Requirements • Evaluation Process • Special Issues • Questions from attendees CM/GC Construction Services

  3. Introductions of Participants • Gerald Hamilton, KCC President • Renee Ferguson, KCC Dean, Admin Services • Mike Griffith, KCC Contract Administrator • Dawn McLing, KCC Support Staff • Patricia Springer, KCC Support Staff • Diane Shiner, Mahlum Architects • Eric Goodfriend, Mahlum Architects • Mel Ferguson, College Attorney • Lloyd Rain, Solicitation Consultant CM/GC Construction Services

  4. Handouts • RFP 02-09, CM/GC Services • RFP 02-09, Addendum #1 • RFP 02-09, Addendum #2 • RFP 02-09, Pre-Proposal Meeting Slides • Web Page Availabilitywww.rainassoc.com, {click on  } Active Solicitations CM/GC Construction Services

  5. Active SolicitationsCMGC Services For Phase One Construction Of Campus Expansion ProjectKlamath Community CollegeRFP 09-02 (Click Here)RFP 09-02 Associated Information(General Conditions For Public Improvement Contracts)(DCCWD Intergovernmental Agreement)(Geotechnical Report of 2001)Existing KCC Master PlanPosted forinformation onlyKCC-MP-1.pdf — Exec Summary and MissionKCC-MP-2.pdf — Analysis and ProjectionsKCC-MP-3.pdf — Existing ConditionsKCC-MP-4.pdf — Campus Master PlanKCC-MP-5.pdf — Meeting MinutesKCC-MP-6.pdf — Planning ProcessKCC-MP-7.pdf — Campus Site PlanList of Firms Which Downloaded RFP 09-02Klamath Community CollegeRFP 09-02, Addendum #1Klamath Community CollegeKCC 0902-Add1 (Click Here)RFP 09-02, Addendum #2Klamath Community CollegeKCC 0902-Add2 (Click Here) CM/GC Construction Services

  6. CM/GC Guidelines And ReferencesCMGC looks like this to theOregon Public Contracting Coalitionhttp://www.agc-oregon.org/public/resource_center/publications/CM_GC_Guide_05.pdf CM/GC Construction Services

  7. CM/GC GuidelinesMore current (and more expensive) references • CM/GC Guidelines for Public OwnersThis updated book incorporates the concerns and requirements of public owners relative to the use and implementation of CM/GC in the public sector.Item No.: 2912Member Cost: $30Non-Member Cost: $45 • CM/GC Best Practices for Public Owners and Contractors Audio Conferences It isn’t too late to hear subject-matter experts Michael Kenig, Holder Construction; David Hart, State of Utah; John Lynch, State of Washington; and Carlo Colella, University of Maryland, discuss how to establish and manage contingencies, how CM/GC contractors choose their subcontractors and more.Item No.: AC7Member Cost: $149Non-Member Cost: $229 CM/GC Construction Services

  8. Project Background • Klamath Community College intends to construct four new structures on a 50-acre parcel of land which is part of its main campus in Klamath Falls, Oregon. These structures comprise Phase One of a campus which will eventually become a comprehensive community college with all the functions and attributes of a community college providing both lower division transfer courses and technical education in a variety of endeavors. • The land is located at 7390 South 6th Street, Klamath Falls, Oregon, 97603, and is owned by the College. The site is partially developed, currently containing five single-story structures, new roads, new parking areas and a buried pipe spanning the entire site. The site is a large farm which has been producing grain crops; it is reasonably level, drainage appears to be good, and there are no site peculiarities other than the drainage pipe • See page Part II (pages 4-10) of RFP. CM/GC Construction Services

  9. Architect’s report on the status of programming and design CM/GC Construction Services

  10. Project Budgets CM/GC Construction Services

  11. Standard Schedule (2) CM/GC Construction Services

  12. Schedule (Key Dates) • CTC substantial completion: August 30, 2010 • Greenhouse substantial completion: February 15, 2011 • HSB substantial completion: February 15, 2011 • Library substantial completion: February 15, 2011 CM/GC Construction Services

  13. Schedule (Interim Dates - 1) • ActivityCompletion Date • CM/GC Selection Process • Advertise and Publish RFP 10/12/09 • Proposals due 11/3/09 • Development of “finalists” by evaluation team 11/13/09 • Interviews and on-site presentations, week of 11/19-20/09 • Notice of Intent To Award 12/1/09 • Board Award of CMGC Contract 12/8/09 • Contract negotiations 12/14/09 • CM/GC contract signing 1/4/10 • Initial Design ProcessCompletion Date: end of month • Master Planning complete 7/09 • Programming complete 8/09 • Site Analysis complete 9/09 • Preliminary/Schematic Design complete * 10/09 CM/GC Construction Services

  14. Schedule (Interim Dates - 2) • Career and Technical Center • ConstructionTentativeCompletion Date: end of month • Design development complete 12/09 • CM/GC constructability review complete 1/10 • CM/GC value engineering reasonably complete 1/10 • Construction documents complete 2/10 • Final cost analysis complete 2/10 • GMP (Guaranteed Maximum Price) accepted 3/10 • Construction bidding complete 3/10 • Final contract for GMP executed 3/10 • Contractor contracts complete 3/10 • Construction begins (weather permitting) 3/10 • Foundation Complete 4/10 • Shell and Exterior Construction sub’y complete 5/10 • Interior and Finishings substantially complete 6/10 • Furnishings and Specialties substantially complete 7/10 • Owner takes possession; occupancy initiates 8/10 • Final Landscaping, punch-list and final completion 10/10 • Health and Science Building, Library and Greenhouse • ConstructionTentativeCompletion Date: end of month • Design development complete 1/10 • Construction documents complete 3/10 • Construction bidding complete 4/10 • Contractor contracts complete 5/10 • Construction begins 5/10 • Foundation Complete 6/10 • Shell and Exterior Construction sub’y complete 9/10 • Interior and Finishings substantially complete 1/11 • Furnishings and Specialties substantially complete 2/11 • Final Landscaping, punch-list and final completion 2/11 • Owner takes possession; occupancy initiates 2/11 CM/GC Construction Services

  15. Contracts and Precedence(Preliminary Summary) • (a) Contract Amendments and Change Orders • (b) Supplemental General Conditions of RFP 09-02 referenced as Part VIII. • (c) Final Plans and Specifications approved by Owner • (d) RFP 09-02 CM/GC, as modified Part V College General Site Plan Part VI Contract Requirements Part VII Scope of Work Part IX CM/GC Project Delivery Parameters • e) General Conditions for Public Improvement Contracts of OUS. • f) Solicitation documents.” CM/GC Construction Services

  16. Qualifications Of Prime Contractors (Preliminary Summary) • a) The Proposer shall be experienced in and fully capable of providing a variety of General Contracting and Construction Management services; • b) The Proposer’s staffing shall have considerable prior experience in the provision of CM/GC Services for the construction of facilities for large governmental, municipal and/or post-secondary educational organizations with some focus on health professionals and vocational facilities; • c) The firm and staffing shall have the necessary technical experience in various areas of specialty construction (“fast track construction,” “commercial construction,” “inter-disciplinary coordination,” “just-in-time staging and deliveries,” etc.); • d) The firm shall comply with all the requirements such as those for insurance, Worker’s Compensation, availability, financial resources, and the like; • e) Proposer must be registered with the Oregon Construction Contractors Board • f) Foreign corporations be registered by the State of Oregon, Office of Secretary of State, before conducting business in the State; • g) Proposer shall have constructed not fewer than three building projects during the eight years prior to the date of proposal submittal, each having had a construction value of greater than $6,500,000 and for each the Proposer shall have provided CM/GC services as the prime contractor ; • h) Proposer shall have constructed one building during the eight years prior to the date of proposal submittal with a construction value of greater than $6,500,000, for which the Proposer shall have provided CM/GC services as the prime contractor and construction manager, AND for which the OWNER shall have been a governmental, municipal, and/or educational organization. CM/GC Construction Services

  17. Proposal Requirements • a) Transmittal Letter • b) Surety Letter of Intent • c) Proposal Form and Fee Proposal • d) Proposer’s Experience • e) Record of Safety • f) CM/GC Project Team • g) Contracting Plan (g-1 and g-2) • h) Budget Control • i) Quality Control • j) Neighborhood Coordination • k) Current Projects • l) Building References (with photographs) • m) Comments on College Terms & Conditions • n) Hourly Billing Rates • o) Specific Questions to be answered • p) Proposer’s literature and/or brochures CM/GC Construction Services

  18. Evaluation Process (Summarized) • Phase 1: Evaluation of Minimum Proposal Requirements (Responsiveness) • Phase 2: Pass/Fail Analysis (Minimum Qualifications) • Phase 3: Evaluation of the Project Proposals and Price Proposals (Scoring) • Phase 4: Initial Ranking and Establishment of Competitive Range • Phase 5: Interviews and Final Ranking of Proposals (Final Scoring) • Phase 6: Office and Site Visits (Optional) • Phase 7: Contract Negotiation and Contract Award CM/GC Construction Services

  19. Special Issues • Local Contractors and Suppliers CM/GC Construction Services

  20. Questions? (and then, maybe, Addendum #3) CM/GC Construction Services

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