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Land Record Management on a ECM Platform NLRMP Technical Fair 2009

Land Record Management on a ECM Platform NLRMP Technical Fair 2009. Pramod Kumar Head - Marketing. Agenda. Land Record Management Using ECM Platform Product Portfolio Case Study Newgen Overview. ECM - Definition.

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Land Record Management on a ECM Platform NLRMP Technical Fair 2009

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  1. Land Record Management on a ECM Platform NLRMP Technical Fair 2009 PramodKumar Head - Marketing

  2. Agenda • Land Record Management Using ECM Platform • Product Portfolio • Case Study • Newgen Overview

  3. ECM - Definition Enterprise Content Management (ECM) refers to the technologies, strategies, methods and tools used to capture, manage, store, preserve, and deliver content and documents related to an organization and its processes. ECM tools allow the management of an enterprise level organization's information

  4. Why ECM Platform For Land Records Management • To manage huge volumes of physical papers. General thrust has only been on computerization of records • Different State Governments having different Land Record Management Systems • Streamlining processes for better visibility and control • Scalability • Handle conditions of state bifurcation • Serving needs of multiple stakeholders • Farmers • Govt Depts (Revenue, Rural Development, Irrigation, Planning, Food and • Agriculture) • Banks, FI, Insurance • Procurement and Market Agencies • Research Institutes

  5. Land Record Management Using Newgen’s ECM Platform • Automation of paper Intensive processes. Some examples: • Issuance of Land Titles process • Mutation Process • Grievance Handling • Administrative process (DAK movement & tracking, approvals) • Archival of billions of land record documents (different sizes, types, age) • Option for distributed and centralized scanning • Compliance and Audit • Output Management for generation of Tax statements, Notices & Letters • Integration with Legacy Land Record Management Systems • Self Service Portals • Aggregation at District, State and Central Level

  6. Product Portfolio ECM Product Suite BPM Product Suite Verticalized Products

  7. ECM Suite Overview ECM Suite Record Management Collaboration & Content Publishing Email Archival End to End Solution • Document Management • Imaging • Capture • Record Management • Workflow & BPM • Reports Archival and Distribution • Publishing / Web Content Mgmt Document Management Engine Document Hierarchy, Indexing, Search, Version, Check-in Check-out, Scalable Image Server Browser Based User Desktops Data & Document Capture Technologies Workitem initiation tools Workflow Engine Process Modeling, Route, Rules, Roles, Exceptions, Escalations, Process Monitoring & Measurement Integration with Business Applications Architecture • n-tier SOA Architecture • J2EE based • Web Services • XML/Java API • LDAP/SSO • Unicode based Image Processing Engine Administration & Monitoring Reports Archival and Distribution

  8. Document Management & High Volume Imaging Enterprise Archival Distributed Deployment Image Enablement • Repository of Enterprise’s documents • Rights-based archival • Structure & Classification • Highly scalable • Supports Image repositories distributed across multiple locations. • Support for Image caching, replication and pre fetching • Significantly improves user access time and optimizes load on bandwidth • Integration with Land Record Management Legacy Systems • Search & Information Access • Search for documents or folders on profile, created/modified date etc. • Search on user-defined indexes

  9. Document Capture- Scanning • Multi-location Support • Provides policy-based upload to central repository for bandwidth and time optimization • Facility of scanning remotely and indexing centrally Production Scanning • Data Extraction • Defining zones for data extraction • Data extraction through MICR, Barcode Recognition etc. • E-Form solution based on NGF platform for web based distribution and access of Forms • Image assisted data entry • Image cleaning and enhancement techniques • Automatic file and document separation using standard form separator, blank page separator barcode, • Distributed Capture • Supports distributed scanning with centralized management • Web based thin client • Dynamic template selection • Event based auto validation • Scanning Raw batches thru MFP/other scanners

  10. Records Management • Physical Document Tracking • Standards & Certifications Retention & Disposition • Policies for acquisition, classification, retention, movement and disposition • VERS Certified. • Complies to DoD 5015.2 Standards. • Tracking of Physical Movement of Documents among users of the branch. • Transfer Note generation and tracking for sending documents to central location • Accept/Reject documents attached with the Transfer Notes • Report/ Searches Documents Anytime, Anywhere

  11. Process Automation 11 • Quickly define a process visually • Design user friendly desktops • No programming required for process execution • Schedulers, Alerts, Checklist and Exception Handling • Runtime Monitoring and reporting of the entire process

  12. E-Gov office- Vertical application for Indian Govt & Govt-owned Enterprises Key Features • Correspondence Monitoring & Management • File Movement & Tracking • Automation of Office Approval Process • Digitization of Subject & Special Files • Built using Newgen’s ECM Platform • Supports Centralized, Semi-centralized & distributed deployments • Supports Linux/JBoss/PostgreSQL/Indian Languages • Rich ECM capabilities to serve Automation needs

  13. World’s largest EDMS Implementation • Key Highlights • Archival of 3 billion documents of 19 millions customer records. • More than 25000 users • Hierarchical structure: Solution is deployed across 2048 branches, 100 Divisional Offices, 7 Zonal Offices and a Central location. • Architected to work in semi centralized mode with consolidation happening at DO level • Federated Search Among 100 Repositories for Anytime Anywhere Access. • Integration with COBOL based Insurance application • Automatic Synchronization of record between DO & BO • Digitization at DO and upload to DO & BO through upload service • RMS at DO’s for Managing Warehouse • Built Using completely Open Source Platforms OmniCapture • Product / Component & Services RHEL 4.0 Mozilla Firefox Synchronization Service Upload Utility

  14. Newgen Overview • Certified for ISO 9001:2008, ISO 27001:2005 • and CMMI Level3 • Indian Software MNC founded in 1992 • Global footprint with 750+ ECM and BPM installations in 35 countries across Verticals • Employee strength 1000+ • FY 08-09 Revenue - 104 crores • Innovative culture, Dedicated R&D centre, 30 patents • Significant presence in Government and PSU

  15. Some of Our Prestigious Customers Banking & Finance Insurance BPO & Shared Services Telecom Others

  16. Prestigious Government Clientele Chandigarh Estate Office Integrated Defence Staff GSFC Bank of Tanzania Rajasthan Police SEC Philippines

  17. Newgen Advantage Platform Independent • Java based, Platform independent • App servers: BEA, Oracle, Websphere, JBOSS • Databases: SQL, Oracle, DB2 • OS: Windows, Sun Solaris, AIX, Redhat Linux • Webserver: Apache, Websphere, iPlanet Flexible Integration • Highly integratable interfaces • COM & XML based API’s • Messaging based interfaces • SOA and Web Services based integrtation Open Standards • Compliant with contemporary standards • Workflow Management Coalition (WfMC) • DoD 5015.2, MOREQ ( Records Management) • XPDL, WebDAV, LDAP, ODMA • Unicode Multi-Language • Multiple language support • Thai, Japanese, Chinese, Arabic, European Languages • Localization kit for other languages Scalability • Architected for Scalability • Concurrent user, load/ images/ workitem scalability • Seamless augmentation of web services Performance • Architected for high Performance • Multi-server deployment • 2000 request per min / CPU, millions of transaction/day • 500 Users/ CPU with average response time of 1 sec Value • Affordable & more profitable for the Business Partners • Designed for rapid implementation • India advantage (offshored services at lower cost)

  18. Thank you Newgen Software Technologies Ltd A-6, Satsang Vihar MargQutab Institutional AreaNew Delhi - 110067, IndiaTel: +91-11-26963571 Newgen Software Inc1364 Beverly Rd., Ste. 300McLean, VA 22101, USA Tel: +1 (703) 749-2855

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