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STEP BY STEP PROCEDURE OF FILLING OUT THE NEW GAD PLAN AND BUDGET FORMAT

STEP BY STEP PROCEDURE OF FILLING OUT THE NEW GAD PLAN AND BUDGET FORMAT. The NEW GAD PLAN AND BUDGET FORMAT. Identification of Gender Issues and/or GAD Mandate Column 1.

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STEP BY STEP PROCEDURE OF FILLING OUT THE NEW GAD PLAN AND BUDGET FORMAT

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  1. STEP BY STEP PROCEDURE OF FILLING OUT THE NEW GAD PLAN AND BUDGET FORMAT

  2. The NEW GAD PLAN AND BUDGET FORMAT

  3. Identification of Gender Issues and/or GAD Mandate Column 1 The priority gender issues identified through the agency’s review of its flagship or regular programs, analysis of sex disaggregated data or relevant information that surface the unequal situation of women and men will be listed in this column.

  4. Client-focused Gender Issues • unequal status of women and men stakeholders • disparity over benefits from and contribution to Organization-focused Gender Issues • gap/s in the capacity of the organization • Examples: sexual harassment, low participation of women or men in HRD undertakings, decision-making structures and processes within the agency, multiple burdens of women employees, etc.

  5. Agency Mandate The Department of Education (DepEd) formulates, implements, and coordinates policies, plans, programs and projects in the areas of formal and non-formal basic education. It supervises all elementary and secondary education institutions, including alternative learning systems, both public and private; and provides for the establishment and maintenance of a complete, adequate, and integrated system of basic education relevant to the goals of national development.

  6. Agency Vision We are people organization committed to a culture of excellence in public service. Believing that the most important resource of our country is its people, we make the task of educating the Filipino child our singular mission. We assist the Filipino child to discover his/her full potential in a child-centered and value-driven teaching-learning environment and thereby, enable him/her to create his/her own destiny in global community. We prepare him/her to become a responsible citizen and an enlightened leader who loves his/her country and is proud to be a Filipino. 

  7. Agency Vision We provide a school system… Where teachers and principals achieve the desired learning outcome not only because they are empowered, competent and accountable, but because they care;  Where administrator exercise visionary leadership responsive to emerging learning needs of the nation; ensure adequate resources; promote appropriate technology; create and sustain a conducive climate to enhance learning; and Where the family, the community and other institutions actively support our efforts. We affirm the right of every Filipino child especially the less advantaged to benefit from such a system. This is our vision. With God’s help, we dedicate all our talents and energies to its realization. 

  8. Agency Mission To provide quality basic education that is equitably accessible to all and lay the foundation for life-long learning and service for the common good.

  9. Agency Strategic Goals

  10. Staff Development Division Special Programs: • Values Orientation Workshop • Human Rights Education • Peace Educations • Gender and Development • Graft and Corruption Prevention Education

  11. Bureau of Elementary Education Key Programs and Projects: a. Multigrade Program in Philippine Education (MPPE)  • improve access to and quality elementary education • completion of incomplete schools in far-flung barangays • provides instructional materials, training • introduces community support schemes.  b. SPED Personnel Enhancement Program  c. Early Intervention Program for Children with Disabilities

  12. Bureau of Secondary Education Key Programs and Projects: • GASTPE (Government Assistance to Student and Teachers in Private Education) • Teacher Training Programs

  13. Gender Issues and/or GAD MandateColumn 1 Example: Client-focused: Perpetuation of sexual harassment by male teachers to students. Organization-focused: Very low (20%) representation of women in third level posts.

  14. Step 1

  15. Cause of Gender Issue Column 2 Identify the issue (what?) to explain the issue (why the issue?). It is important to establish the cause or causes of the issue to ensure that the GAD program or activity will directly address the gender issue leading to its gradual or complete elimination. 

  16. Client-focused example To explain column 1: What is the reason why sexual harassment continue in school by teachers to students? Is it because teachers are not aware of the sexual harassment law and an SH policy of the agency? If so, an activity that can be included in the GAD plan is informing the teachers as well as the students about the law on sexual harassment and the agency policy.

  17. Organization-focused example To explain column 1: A possible cause is that there is lack of training opportunities for women employees to qualify for third level posts. Please remember that it may take more than one activity or program to address one gender issue, and some gender issues may take longer than one year to address, hence, some activities may recur or be implemented in a progressive manner until the issue is completely addressed. On the other hand, it is possible that one program may address several gender issues or causes of a gender issue.

  18. Step 1 Step 2

  19. GAD Result Statement or GAD Objective and GAD ActivityColumn 3 and Column 5: Both the GAD objective and the GAD activity should respond to the gender issue including its cause

  20. The GAD Result Statement/Objective Column clarifies and spells out the result (outcome) that the agency intends to achieve • The objectivemust be specific, measurable, attainable, realistic and time-bound. In addressing a gender issue, it is possible that the GAD objective could not be realized in one planning period.

  21. GAD Objective Column 3: Client-focused: the short term GAD objective or result could be the increased awareness of teachers on the sexual harassment law and the agency policy. Organization-focused: the GAD objective is the availability of equal training opportunities for women and men employees, which is expected to increase the training opportunities for women employees and capacitating them to be more qualified for 3rd level posts.

  22. GAD Activity Column 5: Client-focused GAD Activity: Purposive information dissemination on the anti-sexual harassment law and agency policy. Organization-focused GAD Activity: Inclusion of women employees in trainings especially on management and leadership skills training among others.

  23. Step 1 Step 2 Step 3 Step 3

  24. Relevant Agency MFO/PAPColumn 4 Column 4 indicates the major final output (MFO) of the agency that can be integrated with gender perspective to respond to the gender issues and/or implement the specific GAD mandate/s identified in Column 1.

  25. Client focused MFO/PAP: Purposive information dissemination of the Anti-sexual harassment law and agency policy should fall under Public pre-elementary, elementary and secondary education services Organization-focused MFO/PAP: Inclusion of women employees in trainings could fall under the HRD programs or services of the agency.

  26. Step 1 Step 2 Step 3 Step 4 Step 3

  27. Output Performance Indicators and TargetsColumn 6: The output Indicators are quantitative or qualitative means to measure achievement of the results of the proposed activity and how they contribute to the realization of the GAD objective. Quantitative indicators - number, frequency, percentile, and ratio. Qualitative indicators - presence or absence of specific conditions, the quality of something, or the opinion about something

  28. The target should be realistic and attainable within the implementation period. Monitoring and evaluating the GAD plan and budget will largely be based on attainment of targets and performance indicators.

  29. Client-focused PI/target: 15 information dissemination campaigns on the Anti-sexual harassment law and agency policy within 1 year. Organization-focused PI/target: Percentage of women employees have undergone leadership and management skills training within 1 year.

  30. Step 1 Step 2 Step 3 Step 4 Step 3 Step 5

  31. The GAD Budget SHOULD NOT be treated as a separate fund that has its own system of disbursement and accounting • It is at least 5% of the agency’s annual budget.

  32. For more realistic budgeting, the cost of implementing each activity should be estimated by object of expenditure. Example, Conduct of one GST • board and lodging (if training is live-in) • food for x number of persons for x number of days • professional fee for resource persons • supplies and materials • travel expenses, communication costs for coordinating the training, among others

  33. Approaches to GAD Budgeting Setting aside a certain amount for GAD from the total agency budget Getting the budget for the proposed GAD PAPs from the specific budget items of the concerned agency GAD budget

  34. Examples of expenses that CAN be charged to the GAD Budget • PAPs included in the PCW-endorsed GAD plan, including relevant expenses such as supplies, travel, food, board and lodging, professional fees among others; • Capacity development on GAD; • Activities related to the establishment and strengthening of enabling mechanisms that support the GAD efforts of agencies (e.g. GAD Focal Point System, VAW desks, among others);

  35. Examples of expenses that CAN be charged to the GAD Budget • Salaries of agency personnel assigned to plan, implement and monitor GAD PAPs on a full-time basis; • Agencies may cost the time spent by GAD focal point members and of agency personnel doing GAD related work (e.g. auditors doing audit of GAD funds) and charge this to the GAD budget. Overtime work rendered in doing GAD related PAPs may be compensated through a compensatory time off (CTO);

  36. Examples of expenses that CAN be charged to the GAD Budget • Agency programs to address women’s practical and strategic needs • Examples: daycare center, breastfeeding rooms, crisis or counseling rooms for abused women, halfway houses for trafficked women and children, gender-responsive family planning program among others);

  37. Examples of expenses that CAN be charged to the GAD Budget • Consultations conducted by agencies to gather inputs for and/or to disseminate the GAD plan and budget; • Payment of professional fees, honoraria and other services for gender experts or gender specialists engaged by agencies for GAD-related trainings and activities; and • IEC activities (development, printing and dissemination) that support the GAD PAPs and objectives of the agency.

  38. Examples of expenses that CANNOT be charged to the GAD Budget • PAPs that are not in the agency’s PCW-endorsed GAD plan; • Personal services of women employees UNLESS they are working full time or part time on GAD PAPs; • Salaries of casual or emergency employees UNLESS they are hired to assist in GAD related PAPs; • Provision for contingency funds or "other services" of PAPs;

  39. Examples of expenses that CANNOT be charged to the GAD Budget • Car-pooling, gas masks for traffic/ environment enforcers, among others; • The following expenses may NOT be charged to the GAD budget UNLESS they are justified as clearly addressing a specific gender issue: • Physical, mental and health fitness including purchase of equipment and information dissemination materials;

  40. Examples of expenses that CANNOT be charged to the GAD Budget • Social, rest and recreation activities; • Religious activities and implementation of cultural projects; and • Construction expenses • Purchase of supplies, materials, equipment and vehicles for the general use of the agency.

  41. Sources of the GAD BudgetColumn 8: • General Appropriations Act (GAA) of the agency; • Priority Development Assistance Fund (PDAF) of legislators; • Complementation with LGUs and other government offices; • Official Development Assistance (ODA); • Corporate Operating Budget (COB); and • Partnership with private sector, NGOs, and CSOs, among others.

  42. Responsible Unit/OfficeColumn 9: This column specifies the unit or office tasked to implement a particular GAD activity. The responsible unit shall have direct knowledge or involvement in GAD PAPs and shall periodically report the progress of implementing its assigned tasks to the agency’s GAD Focal Point System.

  43. Step 3 Step 4 Step 3 Step 5 Step 6 Step 1 Step 2 Step 6 Step 7

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