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K Scholar early Mentor Development Program (eMDP)– help me!

K Scholar early Mentor Development Program (eMDP)– help me!. Clinical and Translational Science Institute / CTSI. Jeanette S. Brown, MD Director, UCSF CTSI Comprehensive Mentoring Program. at the University of California, San Francisco. Agenda/Goals for today.

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K Scholar early Mentor Development Program (eMDP)– help me!

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  1. K Scholar early Mentor Development Program (eMDP)– help me! Clinical and Translational Science Institute /CTSI Jeanette S. Brown, MD Director, UCSF CTSI Comprehensive Mentoring Program at the University of California, San Francisco

  2. Agenda/Goals for today • 15 minutes: Overview of CTSI Mentor Development Program • 15 minutes: Online Resources: Profiles, Definitions, MDP • 30 minutes: Q & A • How can you use these materials as a mentee & mentor? • Have fun!!! 2

  3. Training More C & T mentors at UCSF & Across the US!!! Co Director: Mitch Feldman Assistant Directors: Joe Guglielmo, Kathy Lee, Stuart Gansky, Laurence Huang, Mandana Khalili, & Kristine Yaffe 3

  4. Mentoring Background • Critical component of career development & success • Outstanding mentors: insures pipeline • Success of Academic enterprise: robust mentors • Dedicated, skilled mentors: need training • Few training programs • UCSF CTSI Mentor Development Program (MDP) “A model” 4

  5. General Values • - Strategic, deliberate, & transparent - We cannot afford drift and failure: costly from a human & financial perspective - Must provide the right climate, soil, fertilizer to optimize growth • - Multidisciplinary • - Collaboration It takes a village to have a successful program 5

  6. How to be a Good Mentor/Mentee • Make sure you have time • Make sure you (or the team) have resources • Make expectations and timeline clear • Make meetings efficient and productive • Agenda developed by mentee • Adequate materials • Brief minutes or action items • Keep on schedule • Respond quickly to emails or calls • - - 6

  7. UCSF MDP Overview • Joint program: UCSF Faculty Mentoring (MF) • Assistant Directors from each school • 10 case-based seminars, 2 per half day; Jan to May • Creative & innovative networking • Toolbox of strategies • Discussions & collective experiences • Focused on junior faculty Building a community of mentoring excellence 7

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  9. CTSI Mentor Development Program • Training the nextgeneration of research mentors: 2007-2012 • Mid-career & early senior researchers • Integrated environment • Annual MDP Graduate Retreats • 3 publications (CTS 2009, Academic Medicine 2010; CTS 2012) • Across the US & Beyond: UC Davis, Stanford, U of Utah, NYU, Columbia U, Medical U of South Carolina, MD Anderson, U of Michigan, Society of General Internal Medicine, ACTR/SCTS, University of Kyoto Japan, U of Bergen; HIV Diversity Investigator Program; UCSF CTSI Resident Ambassadors; UCSF CTR Program 9

  10. Oxygen mask on the mentor first! 10

  11. 2007-2012 MDP Data • Thus far: 64 Mentors In Training (MIT’s) graduated • Female 58% : Male 42% • Primary Research: • Clinical 83%; Basic 17% • Rank: Asst Prof 13%; Assoc Prof 70%; Prof 17% • Research Time: < 25% = 10%; 25-74 = 43%; ≥ 75% = 47% • Help us: • Add Professional Student (dental, medical, pharmacy, nursing) , Resident, Fellow cases & comments! 11

  12. Comments MITS: “The MDP answered not only the questions I knew to ask but also the questions I didn’t know to ask! This is an essential program that every mentor needs.” “I will use what I learned in this program to focus my mentoring, allowing me to better choose my mentees and to be a more effective mentor to them.” “The MDP seminars helped me understand the issues among junior faculty and provided more systematic ways to deal with them. These are valuable experiences that I will most definitely incorporate into my own skills.” Senior Mentors Advice: “Your lack of planning is not my emergency; You are getting a reputation for not meeting deadlines. Is this the reputation you want to have?; Be supportive & challenging; Beware of mentors who eat their young; There are no “free lunches”: a bad mentee is far worse than no mentee” 12

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  14. Mentor Consultation Process • April 2011: Pilot/ Launch • Primary Goal: • Provide consultation for “mentoring problems”- concerns mentors and mentees may have about mentoring issues • Aquestion that needs insights from a broad range of senior mentors: to shine a light on an issue… • This service is to assist with mentoring questions, not to find a mentor • 6-8 consults per month 15

  15. Mentor Consultation Servicehttp://accelerate.ucsf.edu/consult?tab= • The CTSI Consultation Service portal is utilized: T & E • The consult is forwarded to the Director and to the “Mentor of the Month”(MoM). • Common Consults: Mentoring resources; Mentoring challenges/problems; Leadership strategies; Academic advancement; Other mentoring issues • The “MoM”responds within one week: a phone call or in-person consult • All information submitted is confidential. The MoM may consult with other mentors as needed keeping all information confidential. 16

  16. Mentor Profiles: Find a Mentorhttp://profiles.ucsf.edu/ • UCSF Profiles (CTSI Virtual Home, Harvard Catalyst) • Research networking and expertise discovery software tool • Each faculty can augment with a Mentor Profile • Mentees can search for mentors with appropriate research expertise • Add yours today! 17

  17. K Early Mentoring Programhttp://accelerate.ucsf.edu/training/k-scholar-emdp  • Inappropriate for junior research faculty to be a lead or co-mentor • Need to focus on their own career development • Don’t have the resources needed • Do have: • Methodologic skills • Clinical expertise • Time & Enthusiasm • Move on to lead/co-mentor as they gain experience • Growing the pipeline 18

  18. Project Mentorhttp://accelerate.ucsf.edu/training/mdp-seminar1 • t-time-limited project: often undergrads, prof students, residents, fellows • Examples: data collection, data analysis, manuscript preparation, grant preparation. • Supervise a summer research project, a 1-year commitment of research: assist with the writing of papers, research grants and research reviews. • Important to have clear understanding, contract with mentee: • http://accelerate.ucsf.edu/training/mdp-seminar1: Contract/Agreement • What are reasonable expectations? Add Cases & Comments 19

  19. Electronic Mentor Evaluation (eME) • Promotion at UCSF requires excellence in teaching / mentoring • C & T researchers may not engage in extensive clinical teaching • Do provide great value to the campus and the research community by mentoring new researchers • Established uniform, electronic system for evaluation of faculty for teaching • No similar approach for evaluation of mentors • eME in development: 2013-2014 launch 20

  20. Research Philosophy

  21. Yes, we can: Lift the fog! 22

  22. Thank You! CTSI.UCSF.EDU 23

  23. Summary • Help me- help you! Add cases and comments, useful items • Come & chat with me: & Chat! • Karen Coughlan: coughlank@obgyn.ucsf. • Areas of expertise: Secondary data analysis, K awards, instrument development, multidisciplinary teams, NIH politics: NIDDK • Diverse portfolio- NIH, pharma • Family & work life • Growing a clinical research career • On to online resources 24

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