Purchase of Public Safety Radios and Accessories

1. Purchase of Public Safety Radios and Accessories Board of County Commissioners Presented by Bryan Rintoul, Public Safety Communications Division Manager August 4, 2009

2. Presentation Outline • Background • Replacement Radios • Negotiation Process • Costs • Funding • Summary • Action Requested

3. Presentation Outline • Background • Replacement Radios • Negotiation Process • Costs • Funding • Summary • Action Requested

4. Background • Most OCSO Deputies carry a portable radio, many also have a mobile radio installed in their assigned vehicle. • Originally purchased in the early 90s, these 15-17 year old radios are now obsolete. • Replacement parts are no longer produced, and hard to find. • Replacement radios must operate on the current legacy system and any future standards based system.

5. Presentation Outline • Background • Replacement Radios • Negotiation Process • Costs • Funding • Summary • Action Requested

6. Replacement Radios • Multi-band 700/800/VHF capable • Current and future network ready • Dual speakers • Dual microphones • Integrated voice and data • Full range of encryption options • Integrated GPS option

7. Presentation Outline • Background • Replacement Radios • Negotiation Process • Costs • Funding • Summary • Action Requested

8. Negotiation Process • Partnered with OCSO to select replacement radio, options and accessories. • Worked closely with Purchasing staff to conduct market research. • With Purchasing and OCSO support, conducted extensive negotiations over several months. • Reviewed final contract with OCSO to ensure their public safety needs were met. • Ensured contract would also allow Orange County municipalities to obtain same pricing. • Succeeded in reducing total cost by over one million dollars.

9. Presentation Outline • Background • Replacement Radios • Negotiation Process • Costs • Funding • Summary • Action Requested

10. OCSO Radios Costs • 1,300 Radios @ $5,044 ea. $6,557,200 • Accessories/optional features $ 901,783 • 1,254 Mobile Radio Upgrades $1,641,767 TOTAL $9,100,750

11. Presentation Outline • Background • Replacement Radios • Negotiation Process • Costs • Funding • Summary • Action Requested

12. OCSO Radios Funding • CIP $3,000,000 • Traffic Surcharge $1,800,750 • Byrne/JAG Grants* $4,300,000 TOTAL $9,100,750 * Pending receipt of earmarked funds.

13. Presentation Outline • Background • Replacement Radios • Negotiation Process • Costs • Funding • Summary • Action Requested

14. Summary • Current radios are obsolete, parts are scarce. • Positive OCSO feedback on replacement radio. • Contract addresses all mobiles and 1300 portable radios. Remaining 240 portables will be replaced as funding becomes available. • New radios will operate on the current legacy system and any future standards based system. • With OCSO and Purchasing support, successfully lowered the final cost by over a million dollars. • Two-thirds of the funding comes from grants and special purpose revenue.

15. Presentation Outline • Background • Replacement Radios • Negotiation Process • Costs • Funding • Summary • Action Requested

16. Action Requested • Request Board approval of Sole Source Contract Y9-637-GH, Purchase of Public Safety Radios and Accessories.

17. Purchase of Public Safety Radios and Accessories Board of County Commissioners Presented by Bryan Rintoul, Public Safety Communications Division Manager August 4, 2009