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Submitted to Committee on 1 March 2012, 16h37. 3 RD QUARTER PERFORMANCE REPORTING. Presentation to Portfolio Committee Presented by CDC OMS. 2012-03-06. Contents. SUMMARY OF UNDER ACHIEVEMENT AGAINST TARGETS AND INTERVENTIONS
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Submitted to Committee on 1 March 2012, 16h37 3RD QUARTER PERFORMANCE REPORTING Presentation to Portfolio Committee Presented by CDC OMS 2012-03-06
Contents • SUMMARY OF UNDER ACHIEVEMENT AGAINST TARGETS AND INTERVENTIONS • PRESENTATION OF PERFORMANCE INFORMATION FOR 3RD QUARTER PER BUDGET PROGRAMME • Administration • Security • Corrections • Care • Development • Social Reintegration • Facilities
Programme: Administration Sub programme: Management: • 1 of the 3 indicators, underachieved : The following are the indicators that have been underachieved and the interventions Functional Enterprise Project Management Office (EPMO): A detailed progress report and matters that need Steering Committee will be brought to the attention of a Project sponsor Sub programme: Corporate Services : • Five of the 9indicators underachieved. The following are indicators that have been underachieved and the interventions. • Percentage of financed posts not filled – Interventions include continued advertisement of posts- 2 bigadvertisements planned for 4th quarter, aggressive monitoring of performance per Region and per Branch on turn around time for filling of vacancies and absorption of 986 learners onto the fixed establishment with effect from 1 March 2012 before the end of the 4thquarter • Structure aligned to functions of DCS and White Paper imperatives - During the first year of implementation of this structure R1.4 billion will be required • Implementation of appropriate work shift system - Costing exercise has been done but labour's overtime demands are unaffordable. The avenue for appointing an arbitrator is being explored • Functional Corrections Academy - Engaged research directorate on best practices / models. Internal project coordination capacity allocated • Functional professional body for corrections - Capacitation of HRD in process – short term: contract workers for learnership and internship recruitment; long term: comprehensive review of HRD structure and post establishment
Programme: Administration Sub programme: Finance: • Of the 4 indicators, 2 under achieved : The following are the indicators that have been underachieved and the interventions • Percentage of allocated budget spent: SCOPA recommended that the R483, 821million for 2008/9 unauthorized expenditure be funded from projected under spending for 2011/12 financial year. 2nd quarter virement letter was approved on 23rd December 2011 to pair off under spending against a shortfalls • Value of contracts awarded to HDI service providers: 92.75% of contracts awarded to HDI service providers as at the end of October 2011 Sub-programme: Central Services • Required achievement in terms of the 2 Indicators under legal services • Interventions to improve delivery on the 3 IT indicators include: • Service of the database administrator is required in relation to the peering point. • The Network design is completed - 60% of the required information has been completed • Rollout of Antivirus and Network patches is underway with completion of Eastern Cape migration from Linux to Windows server • Of the 3 Communication indicators, 1 has under achieved : Number of stories/articles originated by Dept to set favorable media agenda & track overall improvement: To ensure a comprehensive reporting, a detailed performance feedback reporting will be developed used by regions to ensure that all good news stories are reported on a monthly basis – in addition to other forms of reporting • ACSA and SADC – There is only 1 indicator and it was underachieved - interventions include: Formalized Regional, Continental and international partnerships: Engagement with Mozambique Commissioner for interventions, teleconference with Steering Committee to determine the way forward, engagement with Corporate Services to enhance capacity , consistent engagement with DIRCO to obtain funding, action plan to be processed for approval . Approval for the revival of RSA/Zambia joint committee, proposed dates to be approved, endorsed areas of co operation
Security - Programme Security - Sub programme • 7 of the 11 Performance Indicators are underachieved. The following are the indicators and the interventions • Percentage of assaults – Interventions includes: CCTV inside cells, Panic buttons, Increased security personnel, Implementation of gang management strategy • Percentage of unnatural death- Interventions include introduction of high risk assessment and behavioral risk assessment team, implementation of anti gang strategy, effective control of self administered medication and compliance with security policies and procedures . • Access control security – appointment of a service provider in the 4th quarter, integrated security technology , identification and sourcing of technical expertise • Body scanning machines – Bid specification committee to finalize business case, the charter and bid specifications by end of February 2012 • AFIS for inmate identification – improved interaction between DCS and SITA to fast track the integration of JCPS Cluster system, revised security policy procedures, policy procedures to be finalized on the 4th quarter Programme: Corrections • 4 of the 15 underachieved . The following are the indicators that have been underachieved and the interventions • Correctional sentence plans compiled within 21 days: M & E visits conducted • Dedicated short term facilities for offenders with sentences less than 24 months: Prioritize the transfer of short term offenders to identified correctional centres • Rationalization of Correctional Centers: The finalization of the concept document that provides different models • Maximized utilization of land allocated to DCS: Expedite the audit of land by IDT
Programme: Care • 3 of the 8 indicators underachieved . The following are the indicators that have been underachieved and the interventions • Percentage of HIV positive inmates eligible for antiretroviral treatment: Intervention not clear • Percentage of inmates with CD4 count below 350 , who are on ARV treatment:Intervention not clear • Percentage of inmates on medical treatment for communicable diseases, hypertension and diabetes: Intervention not clear Programme: Development • 4 of the 10 indicators underachieved. The following are the indicators that have been underachieved and the interventions • Percentage of eligible offenders who participate in Skills development programmes: Engagement with DHET to request NSF for training of offenders • Participation in production workshops: Prioritization of filling of vacant artisan posts • Trading entity established: No progress • Attainment of agricultural products • Milk Production, Red Meat, Pork, Chicken, Egg, Fruits and Vegetable: Purchasing of new breeding animals, bids for improving infrastructure, equipment and machinery, provision of technical support, putting of contingency plan in place and extending working hours of offenders
Social Reintegration • 5 of the 9 indicators underachieved . The following are the indicators that have been underachieved and the interventions • Percentage of eligible cases considered by Parole Board: CMC and CSPB chairpersons trained and the importance of compliance with legislation. • Ratio of incarcerated offenders with sentences of 24 months and less: To launch a marketing strategy aimed at promoting use of non custodial sentences • Percentage of offenders released on medical parole: Ministerial intervention to appoint Medical Parole Board • Consideration of all offenders sentences before 01 March 1994: Finalization of Psychological reports • Framework for half way houses: Expedite renovation to ensure launching during February 2012 Programme: Facilities • All 3 indicators underachieved. The following are the indicators that have been underachieved and the interventions • Number of new bed spaces created PPP: Other procurement and funding models to be investigated • Upgrading of existing Facilities : Ceres underachieved : Penalties imposed for poor workmanship and slow progress (Penalties of R3,6m imposed and 186 days behind schedule) • New office space (underachieved Head Office and LMN): • (Head Office): Interaction between DCS and DPW DG’s to resolve the issue of the new feasibility study required by DPW • New office space (LMN): Approved business case still to be developed for procurement of the new office space • Percentage of centers appropriately equipped for White Paper delivery : Fast rack of scoping of repair work by DPW , finalization of the business case by Leeuwkop, fast tracking of implementation of audits by IDT, approval of the business case for building of school facilities and workshop capacity
