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AASHTOware Project Civil Rights & Labor (CRL)

AASHTOware Project Civil Rights & Labor (CRL). Presented by: Charles Groshens. Agenda. Welcome and Introductions Handouts History Functionality/System Requirements/Benefits Live Demo CRL (CRLMS) Payrolls CRL (CRLMS) Bidder/Quoters CRL (CRLMS) Subcontractor Payments

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AASHTOware Project Civil Rights & Labor (CRL)

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  1. AASHTOware ProjectCivil Rights & Labor (CRL) Presented by: Charles Groshens

  2. Agenda • Welcome and Introductions • Handouts • History • Functionality/System Requirements/Benefits • Live Demo • CRL (CRLMS) Payrolls • CRL (CRLMS) Bidder/Quoters • CRL (CRLMS) Subcontractor Payments • Questions/Wrap-up

  3. wT CRLMS Team • Charlie Groshens • David Kovala • Nicole Madison • Jim Mulhern • Carol Segl • Todd Bergland • YosefTeferi • Greg Hruby • Kris Anderson • Ashanti Payne • Info Tech • Shirley Daugherty - System Specialist • Douglas Bell – Business Analyst • Ward Zerbe – Account Management

  4. Handouts (InfoTech Developed) • CRLMS Non-Agency Users Guides • Getting Started • Bidder – Quoters • Subcontractor Payments • Contract Vendor Payrolls

  5. Handouts (MnDOT Developed) • MnDOT developed based on our requirements • Payroll Workflow wT CRLMS for Contractor Subcontractor Roll At MNDOT • TrnsportPayroll XML guide • wT CRLMS Sub Contractor Entering Payroll Manually • wT CRLMS Navigation Guide for Contractor Subcontractor Role At MNDOT • Payroll Spreadsheet Conversion Tool

  6. History • 2003 MnDOT researched development of a new internal Civil Rights Program. • 2004 MnDOT started working with AASHTO • 2005 AASHTO formed a 12-state development team for CRLMS using the MnDOT model. • CRLMS became one of several web-Modules (Precon, CRLMS, Construction & Materials) • Mn/DOT subject experts have been actively involved • 2009 Mn/DOT started Beta testing several iterations • Seven additional agencies have requested evaluation copies

  7. Project Management Manage agency’s internal construction contract management program Civil Rights Management Manage all aspects of internal and external civil rights: DBE goals, TGB/VETs goals, and OJT goals Contract Clearance and Good Faith Efforts Labor Compliance Monitoring and Verification State and Federal Payroll Requirements Payroll Entry Processes Reviewing and Signing Payrolls Agency Review of Payrolls Functionality

  8. Functionality • Electronic Bidders/Quoters Submission • Contract Clearance and Good Faith Efforts • All the Quoters by Proposal • Prompt Payment Monitoring and Verification • Prime payment made to Subcontractors • Subcontractors verify receipt of payments • Subcontractors submit payments made to next tier Subcontractors

  9. Functionality • Manages the Federal/State Civil Rights & Labor Reporting Requirements • CRL will replace Workforce Information Tracking Initiative (WITI) for the collection of employment information

  10. System Requirements • No cost to access the system or receive a Login-ID • Web based • Windows 7 or Windows XP • Internet Explorer 8 (required) • Internet Explorer 9 (recommended)

  11. Contractor Access • Apparent Low Bidder will receive access from OCR • Prime and Subcontractors assigned login names and passwords by MnDOT • Contractors will only have access to projects authorized by MnDOT

  12. Payroll Entry • Three ways to enter payrolls • Manual Entry • Spreadsheet Conversion Tool • XML File Data Import

  13. MnDOT Support Network • MnDOT is currently setting up an external support network for all contractors • MnDOT office managers will be trained on payroll exceptions • MnDOT will provide email and telephone support for all contractors routed to the business experts

  14. Benefits • Reduce administrative workload • Provides faster, easier, and accurate way to meet government reporting requirements • Confirmation of received data and verification

  15. Benefits • Allows electronic filing of contractor payrolls and subcontractors payments • Electronic signing of Documents • Prime contractor review and approval of entered subcontractor payrolls • Reduction in the need for paper forms (printing, filing, long-term storage, and mailing)

  16. Implementation • St Croix Crossing project: • First MnDOT projects (Pilot) to require CRL (CRLMS) • 6 Projects • Design/Build (Hwy 36 Approach way) • Design/Bid/Build (Foundation & Deck Contracts) • State funds only (Overlook project) • Federal & State funded connector projects near Hwy 36 • Contract specifications included in project documents • MnDOT will go live with all contracts Advertised for bid after July 1, 2013

  17. Vendor Forms • All Contractors working on our project will need to complete/submit a MnDOT Vendor form (next Slide) • http://www.dot.state.mn.us/const/labor/forms.html • This includes: • All trucking entities subject to the contract labor provisions • Suppliers that would be part of the Apparent Low Bidder’s Bidders/Quoters list for Good Faith Efforts • In order to complete the form the vendor will need to obtain a SWIFT Id. • https://supplier.swift.state.mn.us/psp/fmssupap/SUPPLIER/ERP/h/?tab=SUP_GUEST • It can take up to 4 days to get the official SWIFT Id

  18. Vendor FormContractors &Trucking EntitiesSWIFT Numbershttp://www.dot.state.mn.us/const/labor/forms.html

  19. Contractor CRLMS (CRL)Training • The following slide contains the dates, times, and registration information for the free training • You can also visit the LCU website for additional LCU training and Labor Compliance Information • http://www.dot.state.mn.us/const/labor/index.html

  20. Audience: Contractor’s: Payroll Administrators, IT Professionals, as well as Managers Friday, March 22, MnDOT Arden Hills, 7:30am registration, 8:00am-12:00pm training Friday, March 22, MnDOT Arden Hills, 12:30pm registration, 1:00pm-5:00pm training Friday, March 29, MnDOT Arden Hills, 7:30am registration, 8:00am-12:00pm training Friday, March 29, MnDOT Arden Hills, 12:30pm registration, 1:00pm-5:00pm training Wednesday, April 10, MnDOT Mankato, 7:30am registration, 8:00am-12:00pm training Wednesday, April 10, MnDOT Mankato, 12:30pm registration, 1:00pm-5:00pm training Thursday, April 11, MnDOT Mankato, 7:30am registration, 8:00am-12:00pm training Thursday, April 11, MnDOT Mankato, 12:30pm registration, 1:00pm-5:00pm training Monday, April 15, MnDOT Arden Hills, 7:30am registration, 8:00am-12:00pm training Class Fee: No fee to attend. Registration: Registration questions, call Carol at 651-366-4230. Registration Form: http://www.dot.state.mn.us/const/labor/documents/crlmstrainingforcontractors.pdf

  21. Mn/DOT Contact person(s) • Charles.Groshens@state.mn.us

  22. Important Links • MnDOT Labor Compliance Unit (LCU) Site: • http://www.dot.state.mn.us/const/labor/ • MnDOT LCU Forms (Vendor Form): • http://www.dot.state.mn.us/const/labor/forms.html • MnDOT LCU CRLMS (Excel Payroll Spreadsheet): • http://www.dot.state.mn.us/const/labor/CRLMS.html • InfoTech Cloverleaf: • CRL Payroll Spreadsheet Converter Tool • https://xml.cloverleaf.net/spreadsheet/ • Contractor Payroll System XML Resource Kit • https://xml.cloverleaf.net/resourcekit/

  23. Questions?

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