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Chiba Univ. Haruo ASOSHINA Hokkaido Univ. Maiko KOSAKA Hokkaido Univ. Masako SUZUKI

CURATOR Chiba University’s Repository & HUSCAP Hokkaido University ’s Repository. Chiba Univ. Haruo ASOSHINA Hokkaido Univ. Maiko KOSAKA Hokkaido Univ. Masako SUZUKI. Chiba University. Faculty 1,200 Staff 1,300

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Chiba Univ. Haruo ASOSHINA Hokkaido Univ. Maiko KOSAKA Hokkaido Univ. Masako SUZUKI

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  1. CURATORChiba University’s Repository & HUSCAPHokkaido University’s Repository Chiba Univ. Haruo ASOSHINA Hokkaido Univ. Maiko KOSAKA Hokkaido Univ. Masako SUZUKI

  2. Chiba University • Faculty 1,200 • Staff 1,300 • Undergraduate Students 12,000 • Graduate Students 3,500 • Undergraduate Programs • Letters, Education, Law & Economics, Science, Engineering, Pharmaceutical Science, Nursing Science, Horticulture, Medicine • Graduate Programs(Master’s and Doctoral) • Humanities, Education, Social Science, Science and Technology, Medical and Pharmaceutical Science • Law School • 1 University Hospital • 12 Research Centers http://www.chiba-u.ac.jp/e/ meeting at Toronto univ. & Rochester univ.

  3. Chiba University Library http://www.ll.chiba-u.ac.jp/ • Main Lib & 2 branchs • Collection 1,500,000 • Circulation/year 148,000 • ILL /year 10,000 meeting at Toronto univ. & Rochester univ.

  4. Our IR : CURATOR • Name： CURATOR Chiba University's Repository for Access to Outcomes from Research • Contents：800- records, so far • System： self-developed(Not using open source softwares) OS:Linux DB:Oracle • Registration： OAI data provider, IAR(Institution Archives Registry) • URL http://mitizane.LL.chiba-u.jp/curator/ meeting at Toronto univ. & Rochester univ.

  5. CURATOR: Status Team System • IR WG • young staff(6) & Div. Manager(1) • Mainly in charge of • System & serials section (2) • Committee of Info. dissemination • Faculty & lib. Managers (10) • ’03 Prototype (‘-05) • Independent system • 1Ghz, 1GB, 80GB Dell • ’06- Enforce for “actual release” • 3GHz, 2GB,RAID5(1TB) Dell Cooperation PR on/off campus • Domestic • CSI (18 univ. consortia for developing IR) • Harvested Junii (National GW) • International • OAI , IAR • Scirus as well as T-Space • Google • Presentation for faculties • each campus & unit • Web Site • Symposium (Sep. ’05) • What is IR, What is CURATOR. meeting at Toronto univ. & Rochester univ.

  6. CURATOR: Number of records Expected (Dec.’06) total over7,500 Now (Dec.’05) • Three quartersdepending on “digitized bulletins” (batch-loaded) • Intend to advocate all faculties by presentation and pamphlet, but very few responsed. • Very few (Green) journal articles submitted. total 827 • Cooperation with “Faculty accomplishment system” (semi-automatically catch articles) • Not believe and not rely on self-archiving. • We(library)“find and gather anything” • Not intend to advocate all faculties OA. • Negotiation with “targeted customers”. • Anyway, break and try new route as above. meeting at Toronto univ. & Rochester univ.

  7. CURATOR:Faculties’ contribution How many articles do our faculties submit to CURATOR? Now (Dec.’05) • Miserable… Expected (Dec.’06) • I hope at least like this… meeting at Toronto univ. & Rochester univ.

  8. CURATOR:Future • Anyway, we need content, content, content. • For the moment, our basic interest is only “how do we make our IR richer with contents, rather reasonably and automatically? “ • 1. Finish the past (digitizable paper) ASAP. Like complete jigsaw. • 2. Break several routes to collect “present & future” (digital version) rather than SA. meeting at Toronto univ. & Rochester univ.

  9. Location • Researchers 2,123 • Undergraduate students 11,299 • Graduate students 6,250 • Established in 1876 as Sapporo Agricultural College (札幌農学校) Hokkaido Univ. Chiba Univ.

  10. HUSCAPHokkaido University collection of scholarly and academic papers • DSpace1.2.1 • 100 researchers • 150 papers - peer-reviewed: 100 - hit: 18,300 times • Jul. 2005～ Feb. 2006 trial HASKAP　（berry） meeting at Toronto univ. & Rochester univ.

  11. HUSCAPhttp://eprints.lib.hokudai.ac.jp/ meeting at Toronto univ. & Rochester univ.

  12. Before HUSCAP (1/2) • WG (all librarians) started in June 2004 • Researcher’s survey on OA practice in Nov. to inform researchers of OA, IR… , and to understand researcher’s needs for IR • Responded 466(22%) of 2142 faculty • Agree with OA 421(91%) (51 already practiced) • Agree with IR 328(70%) • Agree to discuss with library about OA and IR 168 • No one knows about IR meeting at Toronto univ. & Rochester univ.

  13. Before HUSCAP (2/2) “Hokkaido Univ. Academic Repository” • March 2005 ～ May 2005 • Campus-use only • Uploaded by researchers themselves • Request to 168 researchers to upload their papers in the list of green papers made by library from WoS • 30 researchers, 50 papers however 26 of them were pub. pdf • Interview （→mostly, Author’s ver. files lost） meeting at Toronto univ. & Rochester univ.

  14. HUSCAP • World wide access • Uploaded by librarians Researchers email papers by attached files • Receive researcher’s submission at the same time as the journal rather than upload past papers retrospectively • Change the way of approach to researchers • Before： IR, OA, serial crisis, strictly • Now： Digital Library Collection with a function of IR and OA meeting at Toronto univ. & Rochester univ.

  15. Which to emphasize? Library collection development Accountability as a public-funded research organization Visibility, Research Impact Chiba University To researchers To executives Inside library Hokkaido University To researchers To executives Inside library Keio University To researchers To executives Inside library meeting at Toronto univ. & Rochester univ.

  16. Present policies • Committee to discuss the IR matters(established since Nov. 2005) • Consists of 9 researchers, 1 official and 1 librarian • Requesting cooperation from the Departments • Digital theses project • Online Departmental Bulletin Project • Effective public relations • Presentation to researchers, posters, leaflets, etc. meeting at Toronto univ. & Rochester univ.

  17. For researcher’s understanding • Explanatory meeting to researchers 28 times • Librarians went to lab to explain • Announcements by posters, leaflets, newsletters • 110 researchers attended the meetings • Researcher Interview 20 times • Lunch meeting, seminar, individual appointment • Librarians went to researcher’s workplaces to explain Good for understanding about HUSCAP. But NOT a cost-effective method and too slow! meeting at Toronto univ. & Rochester univ.

  18. Problems for the future • Obtaining more recognition by researchers • What is the cost-effective method? • Cooperating with “Research Achievements Database Hokkaido Univ.” • Is it possible to manage researchers information using DSpace? • Whether to include metadata without full text meeting at Toronto univ. & Rochester univ.

  19. Presentation finished

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