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Building and Leveraging Relationships Planning Conferences in R8 – Panel Discussion

Building and Leveraging Relationships Planning Conferences in R8 – Panel Discussion. Moderator - Tariq Durrani Panelists- Marian P. Kazmierkowski J.Costa Freire Carl Debono Rolf Aschenbrenner. Conferences in Region 8. Marian P. Kazmierkowski

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Building and Leveraging Relationships Planning Conferences in R8 – Panel Discussion

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  1. Building and Leveraging RelationshipsPlanning Conferences in R8 – Panel Discussion Moderator - Tariq Durrani Panelists- Marian P. Kazmierkowski J.Costa Freire Carl Debono Rolf Aschenbrenner

  2. Conferences in Region 8 Marian P. Kazmierkowski R8 Conference Coordination SubCommittee Chair IEEE POCO, 16-18 July, 2009, Prague, Czech Republic

  3. Outline • R8 Conference Coordination Sub-Committee • Overview of future R8 conferences • Conference organization • Cooperation with other R8 SubCommittees • Looking for candidates to organize future conferences IEEE POCO, 16-18 July, 2009, Prague, Czech Republic

  4. 2009/2010 Members of R8 CCSC • Prof. Gerhard Hancke, RSA • Prof. Marian Kazmierkowski, Poland • Prof. Francisco Sandoval, Spain • Prof. Baldomir Zajc, SloveniaPoland IEEE POCO, 16-18 July, 2009, Prague, Czech Republic

  5. R8 Future Conferences • AFRICON 2009 will be held in Nairobi Kenya, September 22-25th 2009, organized by RSA/Kenya Sections and www.africon2009.co.za/ • MELECON 2010 will be organized by Malta Section on 26 - 28 April 2010. www.melecon2010.org IEEE POCO, 16-18 July, 2009, Prague, Czech Republic

  6. R8 Future Conferences (cd) • ENERGY CONFERENCE 2010 will be held in Bahrain on18-21 December 2009, organized by Saudi Arabian Section. www.ieee-energycon.org • SIBIRCON 2010 will be held in Irkutsk on 11-15 July, 2010 by Russia Siberian Section. www.sibircon2010.sibsuits IEEE POCO, 16-18 July, 2009, Prague, Czech Republic

  7. Conference Organization • Database with 20,000 addresses of potential participants from the R8 has been developed, • This database is used for advertisement of R8 conferences, • Database was used for the first time for EUROCON2007 and for EUROCON2009 and currently is used for AFRICON2009, • This database is continuously developed IEEE POCO, 16-18 July, 2009, Prague, Czech Republic

  8. Cooperation with R8 IRC • Industry Track & Exhibition at major R8 conf., • Industry Track Co-Chairman, • Simplified paper submission for ind. speakers, • Industry Track has to be included into CfP, • One keynote speaker from industry, • Promote papers authored and co-authored by industrial participants, • New General Guidelines for R8 conferences. IEEE POCO, 16-18 July, 2009, Prague, Czech Republic

  9. Cooperation with R8 MDC • Special booth in the Registration hall or in the Exhibition at major R8 conf., • Cooperation with the Regional and Section Appointees for Membership Development, • Reduced registration fees for IEEE members (25-50%) than for non-members, • A Membership Development page has to be included into the conference proceedings. IEEE POCO, 16-18 July, 2009, Prague, Czech Republic

  10. Looking for Candidates • AFRICON 2011 • ENERGYCON 2012 • MELECON 2012 • SIBIRCON 2012 • EUROCON 2013. IEEE POCO, 16-18 July, 2009, Prague, Czech Republic

  11. Thank You Very Much IEEE POCO, 16-18 July, 2009, Prague, Czech Republic

  12. Starting a Region 8 Conference Organization J.Costa Freire Eurocon 2011 General Chairman IEEE Portugal Section

  13. Introduction • Eurocon is a regional conference with a broad spectrum of technical subjects. • Increase the local visibility of IEEE Region 8 and local Section and its volunteers (chapters). • A significant number of participants are graduate students and/or come from the organizing section and neighbours. • The registration fee must be reduced.

  14. General structure - Topics • Keep as much as possible the Technical Topics of previous Eurocon’s that have a large number of local potential participants. • Don’t increase the number of Main Topics to avoid having an unbalanced final program. • If possible, organizing jointly with a national event that includes a large number of the previous Technical Topics. With this strategy we try to attract previous participants and increase number of local and neighbour sections participants.

  15. General structure - Sessions • Number of participants goal. • Number of Oral and Poster Sessions. • Maximum number of papers per session • Number of Plenary Sessions: Tutorials and/or Panel Sessions • Social program events Obtain a draft of a General Schedule

  16. Date and Place • Avoid conflict of dates with local and regional events with partially similar topics. • Close to a week-end to facilitate travelling. And jointly touring. • Place with easy access and close to accommodations with low and reasonable prices (some places is related to the date). • Place not to close to touristic places. • All conference rooms should be as close as possible to facilitate movement between oral and poster sessions, coffee brake, internet room,...and share ideas between participants.

  17. Place/Structure/Budget To have a good choice of Place and Structure several scenarios must be studied with respective budget. • For large number of participants (>500) a Congress Centre is usually a good choice. • For a medium size Conference (200 t0 400) an University Campus can be a good choice, specially out of school period to cut on costs. • For a small Conference (up to 100/150) it is usually possible to find an Hotel with a good compromise for Conference facilities and accommodation prices. The best solution depends also strongly on the country and period of the year.

  18. Committee • General Chair • Technical Programme Chair • Finances Chair • Image and Publicity Chair • Publication Chair • Internet Chair • Exhibits Chair • Local arrangements Chair • Secretariat

  19. Conclusions • Several Scenarios must be studied Number of participants General Schedule Place Dates Budget • Committee Motivated and/or experienced IEEE volunteers are welcomed

  20. Thank You :-)

  21. Organizing a Conference in Region 8 – MELECON 2010 Carl James Debono MELECON 2010 General Chair IEEE Malta Section

  22. Introduction • Region 8 offers attractive locations for conferences • Planning of conference must be done at least two years in advance • Think about the logistics • Easily reached by air and train • Number of hotels in the area • Flexibility • Fees must be kept down

  23. Involve the Local Section • The local IEEE Section can provide valuable help to the conference: • Knowledge of best hotels • Knowledge of logistics • Knowledge on local taxes and VAT • Direct link with the student branch • Technical help.

  24. MELECON 2010 • MELECON 2010 will be held in Malta. • Planning has started two years ago. • Hotel identified from the beginning. • A budget has been developed on the pricing of that time (input from previous conferences). • Topics have been identified. • MELECON covers a wide spectrum so technical expertise from different areas were sought. • International Program Committee

  25. MELECON 2010 • Dates chosen not to conflict with major IEEE conferences. • Website was available one year in advance: http://www.melecon2010.org • Papers will be handled by a professional facility. • Sub-contracted to third party • Logistics will be handled by a tourist operator • This saves time and money • Advertise in conferences, through emails and through colleagues

  26. Conclusions • Have a motivated team • Plan in advance • Contact local people • International Program Committee • Keep fees low

  27. Thank You We look forward to see you in Malta for MELECON 2010! http://www.melecon2010.org c.debono@ieee.org

  28. IEEE CPMT Conferences in Europe Rolf Aschenbrenner VP-Conferences, IEEE CPMT

  29. Conferences Sponsored by IEEE CPMT

  30. Three Flagship Conferences: ECTC, ESTC, EPTC ESTC Europe (Dresden, London, Berlin, …) ECTC North-America (San Diego, Orlando, Las Vegas) EPTC Asia (Singapore)

  31. ESTC 2006

  32. IEEE CPMT Conference Policy • In order to make the conferences more attractive to the participants ... • the existing conferences should be qualitatively improved • Conferences with similar topics should be combined • It should be avoided that the number of conferences • Increases if there is no qualitative benefit from it

  33. European Flagship Conference: Electronics System-Integration Technology Conference - ESTC 1st ESTC September 2006 in Dresden (450 Attendees) 2nd ESTC September 2008 in Greenwich London (400 Attendees)

  34. IEEE/CPMT is not alone in the world! Region 8 request for action (from IRC Meetings 2005) IEEE must work with national Societies to create common events.

  35. The Way Forward: Cooperation CPMT & IMAPS Europe • Since in October 2006 the “International Microelectronics and Packaging Society” (IMAPS) and the “Components, Packaging & Manufacturing Technology” Society (CPMT) have decided to co-operate, they are jointly creating a single Europe-wide network which will bring together the interests of industry with the expertise and skills found in Europe’s science and research base. A variety of activities and events for the microelectronics and packaging community will be jointly organised and supported by both organizations where each has similar objectives. • IMAPS and CPMT Conference Collaboration • CPMT to own and run ESTC in even years • IMAPS to own and run EMPC in odd years • Technical co-operation • Mutual concessions • Consultation on venues and dates Flagship Conference ESTC Flagship Conference EMPC

  36. EMPC 2009 – June 15-18, 2009 in Rimini, Italy

  37. 3rd Electronics System-Integration Technology Conference - ESTC 2010 Date: September 13-16, 2010 Location: Berlin, Maritim pro Arte Hotel

  38. My View of IEEE (CPMT) Conference Organization in Europe • Identify the key leaders in Europe who are willing to work actively in the your technical field. • Due to a very complicated funding structure in Europe, the conference organization is not so much profit-oriented, but more focused on the presentation of the local host or local chapter. • “Find a “European Way” for conference sponsorship “ • It is very important to bring a local flavor to the conference either during the social events or by offering visits to local attractions. • When organizing a IEEE conference there is always a close cooperation with national authorities or other European Societies (e. g. IMAPS Europe)

  39. THANK YOU

  40. GENERAL DISCUSSSION Q & A.

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