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What is a Word Processor ?. An application package which processes text As a dedicated program eg Microsoft Word, Word Perfect As part of an Integrated Package eg ClarisWorks, Microsoft Works The most popular computer application. Preparing a document. Entering the text
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What is a Word Processor ? • An application package which processes text • As a dedicated program • eg Microsoft Word, Word Perfect • As part of an Integrated Package • eg ClarisWorks, Microsoft Works • The most popular computer application
Preparing a document • Entering the text • Keying in the contents • Proof reading and editing the document • Punctuation, line feeds • Formatting • Margins, indents, line spacing
Advantages Improved productivity Improved legibility Accurate spelling Choice of fonts, sizes of type Multiple copies Saving of work Future recall and editing Disadvantages Training required During installation of WP expensive Health problems Posture RSI Eye strain Advantages / disadvantages
Document margins • Document size • Alter margins • Remember non printing area • Units • Inch or cm scale • Select units under Format menu, Rulers
Header & footer • Appears on every page in the document • May include • Page number • Date • Time • Information automatically entered
Word wrap • This term describes • The ability of the word processor software to determine when to begin a new line. • Essential if margins are subsequently altered
Justification • Left - used in some books • Right - possibly index pages • Full - magazines, newspapers, books • Centre - menus
Fonts • Computers have some fonts installed • Additional fonts can be added if required • Sans serif • Headings eg Helvetica • Serif • Text body eg Times
Serif With curly bits eg Times, designed by the times newspaper Tefg Sans serif “Without curly bits” eg Helvetica Hefg Fonts
Distance between one line and the next Single Line and a half Double Double spacing When reviewing draft Allows written comments to be added in the gaps between lines Final document can be printed in single line spacing Line Spacing
Tabulation • Tab, for short • Used to prepare tables • To align text into columns • Position of tabs can be altered
Page view • Allows user to see the overall effect • Modify margins etc prior to printing
Search & Replace • User can search for a particular word • Replace it with another word • Global • Replaces all occurrences of the word in the document
Search & Replace • Called “Find & Change” in ClarisWorks • Also useful just to locate a particular word in the text
Spell checker & Thesaurus • Main dictionary • typical 100,000 words • User dictionary • For local terms, place names, specialist words • Document words compared with dictionaries