INTRODUCTORY MICROSOFT WORD Lesson 1 – Word Basics

1. INTRODUCTORY MICROSOFT WORDLesson 1 – Word Basics

2. Objectives • Create a new document. • Understand the four ways to view your document on the screen. • Identify the parts of the Normal view screen. • Enter text. • Navigate through a document. • Save a document. • Locate and open an existing document.

3. Objectives • Preview a document. • Print a document. • Print in landscape orientation.

4. Landscape orientation Normal view Portrait orientation Print preview Task pane Word processing Word wrap Terms Used in This Lesson

5. Word Processing • Word Processing – the use of computer software to enter and edit text. • With word processing software such as Word, documents such as letters and reports can be easily created and edited.

6. Four Ways to View a Document • Normal view – simplified layout of the page so you can quickly key, edit, and format text. • Web Layout view – shows how a document will look when viewed as a Web page. • Print Layout – shows how a document will look when it is printed. • Outline view – displays headings and text in outline form.

7. Understanding the Normal View Screen

8. See Figure 1-1 in student book, Document in Normal View Identifying the Parts of a Normal View Screen

9. Navigating Through a Document

10. Navigating Through a Document

11. Saving a File • Save As– Use Save As when saving a file for the first time, saving a file using a different name, or saving a file to a new location. Choose Save As on the File menu and the Save As dialog box appears. • Save– After you have already saved a file, choose Save on the file menu or the Save button on the Standard toolbar. This will update the file, but does not open the Save As dialog box.

12. Opening a Document • To open an existing document, choose Open on the File menu or click the Open button on the Standard toolbar.

13. Print Preview • Print Preview - allows you to view a document as it will appear when it is printed. • Choose Print Preview on the File menu or click the Print Preview button on the Standard toolbar.

14. Printing a Document • To print a document, choose Print on the File menu. The Print dialog box will appear. • You can also click the Print button on the Standard toolbar or on the Print Preview toolbar. The Print dialog box will not appear.

15. See Figure 1-8 in student book, Print dialog box Print Dialog Box

16. Page Orientation • Portrait orientation – documents are longer than they are wide. • Landscape orientation – documents are wider than they are long. • To change the orientation of a document, choose Page Setup on the File menu.

17. See Figure 1-10 in student book, Landscape orientation See Figure 1-9 in student book, Portrait orientation Page Orientation

18. Summary • Word is a word processing program used to create documents such as letters, memos, forms, reports, and even Web pages. • You can view the document screen in Normal view, Web layout view, Print Layout view, and Outline view.

19. Summary • The key elements of the Normal view screen are the Standard and Formatting toolbars, ruler, end-of-file marker, insertion point, view buttons, and status bar. • The insertion point can be placed anywhere within the document using the keyboard or mouse.

20. Summary • The word wrap feature automatically wraps words around to the next line if they will not fit on the current line. • The first time you save a document, the Save As dialog box appears. • Locate and open existing documents through the Open dialog box.

21. Summary • Print Preview allows you to view a document as it will appear when printed. • Print a document by choosing Print from the File menu or by clicking the Print button on the Standard toolbar. • Use the Page Setup dialog box to change the page orientation.