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Microsoft Word Lesson 3

Microsoft Word Lesson 3. Lexington Technology Center March 30, 2004 Bob Herring On the Web at www.lexington1.net/AdultEd/computer/microsoft_word.htm. Word Lesson 3. Review of the Previous Lesson. Opening a Word Document Selecting Text Fonts and Font Sizes

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Microsoft Word Lesson 3

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  1. Microsoft WordLesson 3 Lexington Technology Center March 30, 2004 Bob Herring On the Web at www.lexington1.net/AdultEd/computer/microsoft_word.htm

  2. Word Lesson 3 Review of the Previous Lesson • Opening a Word Document • Selecting Text • Fonts and Font Sizes • Bold, Italic, and Underline • Paragraph Alignment • Working with Toolbars • Undo and Redo • Indentation • Margins • Line Spacing • Tab Settings 2

  3. Word Lesson 3 Inserting Clip Art • Word provides the capability to insert pictures as well as words. • Clip art is a royalty-free set of simple pictures that can be • used to enhance your presentation. • Choose Insert, then select Picture. In the sub-menu, pick Clip Art. • The clip art gallery dialog box appears Clip Art Gallery 3

  4. Word Lesson 3 Working with Clip Art • Select a category of clip art and click on it to open • Pick a clip and left-click on it • On the popup menu, select Insert Clip icon Insert Clip Preview Clip Add to Favorites Find Similar 4

  5. Word Lesson 3 Working with Clip Art • To resize the graphic: • Select it by clicking once with the left mouse button • Click and hold on one of the corner drag handles • Move the handle diagonally to enlarge or reduce Drag Handles Drag Handles 5

  6. Word Lesson 3 Page Setup • Margins: • Set margins in tenths by clicking up and down arrows • Set margins exactly by typing in desired distance • Adjust header and footer distances Margins Header and Footer 6

  7. Word Lesson 3 Page Setup • Paper Size: • Select correct paper size • Select correct page orientation Legal size Landscape 7

  8. Word Lesson 3 Page Setup • Paper Source: • Set paper source for first and subsequent pages • This is for documents on letterhead that are longer than 1 page 8

  9. Word Lesson 3 Page Setup • Page Layout: • Set Section breaks • Set different headers and footers • Set vertical alignment • Add line numbers Line Numbers 9

  10. Word Lesson 3 Print Preview • A critical step before printing! • Click the Print Preview Tool; or, • Choose File, then select Print Preview • Make sure the docunt will look the way you thought it would • Select Close to return to your document 10

  11. Word Lesson 3 Printing • To print the active document, click on the Print Tool • This is a shortcut to printing, so: • Prints whole document, not selected pages • Prints one copy, not multiple copies • Prints to default printer, perhaps not intended printer! Print Tool 11

  12. Word Lesson 3 Printing • Choose File, then select Print (or, Control and “P” simultaneously) • Printing dialog box appears, allowing the user to: • Select printer • Select which pages will be printed • Select number of copies Printer Control Pages to Print Copies 12

  13. Word Lesson 3 Correcting Errors • Errors can creep in where you least expect them • Reread your document carefully to spot mistakes • Having another person proofread it can be helpful • Print it out so that you are not distracted by scrolling, etc. • Printed copies can be marked up for changes • Have a clear idea of changes that need to be made • Line numbers can be helpful in large documents • Check carefully before changing if there is repeated text • Turn on change tracking 13

  14. Word Lesson 3 Making Changes • Adding text: • Left-click with the mouse to place the insertion point • Type the added text • Deleting text: • Left-click and hold the mouse to highlight the text to be deleted • Press the Delete key on the keyboard, or • When replacing text, simply begin typing • Moving text: • Highlight the text to be moved • Click the Cut Tool on the toolbar (or Control and “X”) • Place the insertion point as above and click the Paste Tool • Or, after highlighting, left-click and drag the text to new location 14

  15. Word Lesson 3 Finding and Replacing • To find words, Select Edit and choose Find (or Control and “F”) • Type in the text to find • Finds each instance of the letters (even within words!) 15

  16. Word Lesson 3 Finding and Replacing • To replace text, Select Edit and choose Replace (or Control and “H”) • Type in the text to find in top box • Type replacement text in bottom box • Click the “Find Next” button • When you find the correct spot, click the “Replace” button Text to Find Find Next Replacement Text Replace 16

  17. Word Lesson 3 Finding and Replacing • To go to a page, Select Edit and choose Go To (or Control and “G”) • Type in the page number and click the “Go To” button • Go To also works on sections, line numbers, footnotes, etc. 17

  18. Word Lesson 3 In-Class Project • Begin work on a personal newsletter • Title: “The ______ Family News” or “_______ Church News” • Use Page Setup • Use headlines in each section (hint: Bold, Italic, Underline) • Select a font and font size for each part • Set appropriate tabs and margins • Include graphics from clip art 18

  19. Word Lesson 3 Review • Inserting and Sizing Clip Art • Page Setup • Print Preview • Printing • Correcting Errors • Making Changes • Finding and Replacing • Go To • Personal Newsletter Project 19

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