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Closing the Polls

Closing the Polls. Precinct Election Official Training Regular City Election 2013 November 5, 2013. Process Last Minute Voters (p. 25 ) .

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Closing the Polls

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  1. Closing the Polls Precinct Election Official Training Regular City Election 2013 November 5, 2013

  2. Process Last Minute Voters (p. 25 ) • Anyone who is on the premises of the polling place by 8:00 PM must be allowed to vote. If they are in line outside, the PEOs should instruct the voters to move inside the building, and shut, but not lock, the doors. • Inform voters who arrive after 8:00 PM that they are too late to vote.

  3. Movie Time (Part Deux) • Closing the Polls on the M100 • Closing the Polls on the AutoMark

  4. Publicly Announce Results and Close the AutoMARK

  5. Secure Media: M100 • STEP 1: Check M100 Seals/ Remove PCMCIA Card • Verify the numbers on the two green seals that were removed, and initial the Precinct Record of Ballotsif correct. • remove M100 PCMCIA Card.

  6. Secure Media: AutoMARK • STEP 2: Check AutomarkSeals/Remove AutomarkFlashcard • Verify the AutoMARK seal numbers and initial the Lime Green Form if correct. • Now break seal, unlock, and remove AutoMARKFlashcard.

  7. Secure Media: AutoMARK STEP 3: Reseal the AutoMARK flashcard door and record the new seal number on the Precinct Record of Ballots. NOTE: Do NOT reseal the AutoMARK printer! There is not a line for recording a new AutoMark Printer Seal.

  8. Secure Media STEP 4: Reseal the M100 PCMCIA Card and Phone Jack Ports and record the seal numbers on the Precinct Record of Ballots

  9. Secure Media STEP 5: Fill out the Red Media Transfer Case Insert Card A66 UH 01/11/11 UH 01/11/11 1/11/11 UH 2/5/13 F07

  10. Secure Media STEP 5 (cont.): Fill out the Red Media Transfer Case Insert Card UH S23 6/5/12 P117 1619588 PEO Signature PEO Signature PEO Signature

  11. Secure Media • STEP 6: Fill the Red Media Transfer Case Automark Flashcard M100 Results Tape & Zero Tape Two Broken M100 Seals Automark Blue Seal M100 PCMCIA Card Any Broken Red Seals

  12. Secure Media STEP 7: Seal the Red Media Transfer Case and return to the Blue Supply Bag. Be sure the insert card is enclosed first

  13. Fill Out the Paper Ballot Receipt Record (p. 27) • You were supposed to receive 940 regular ballots, but one of the packages of 50 contained 51 ballots. All other packets were the correct number or you did not need to open them. • You had 850 regular ballot voters. • You had 6 provisional ballot voters. • You had 2 spoiled ballots. 941 951 850 6 856 2 858 93 951

  14. Secure Paper Ballots(p. 29) STEP 1: Fill out Voted Ballot Bag. Sign and seal the Voted Ballot Bag. 11-5-13 11-5-14 12 months IC01

  15. Secure Paper Ballots(p. 29) STEP 2: Record # of voted provisional ballots and seal number, and place provisional ballots in the Yellow Bag. 02-05-13 IC01

  16. Secure Paper Ballots(p. 29) STEP 3: Place the Spoiled Ballots in the Green Ballot Transfer Case. SPOILED STEP 4: Also place any Unused Ballots in the Green Transfer Case.

  17. Secure Paper Ballots(p. 29) STEP 5: Record the new seal number on the insert card and also on the Lime Green Form. Initial the Lime Green Form. Seal the Green Transfer Case. LA NM LA NM 3106209 2/5/2013 3106209

  18. Paperwork and PEO Signatures (p. 31) Complete the Tally Book, recording the number of ballots cast and the certification of votes. 97 6 5 12 IC01 Victor Chair Polly Paul 97 Harry Rueber 97 0 6

  19. Location of Supplies When Returned • BLUE SUPPLY TRANSFER CASE: • File Box containing regular voters’ numerically filed completed eligibility slips. (some precincts will have more completed eligibility slips that will fit in the File Box. Return the excess in the Blue Supply Transfer Case or clear plastic box slips were received in. • “Instructions and Checklists” hanging file folder: Ziploc bag containing keys for M100, AutoMARK and any extra unused seals. • Legal-Size file folder in front of the black mesh basket: signs/ sample ballots • Yellow and Purple Election Registers • Black mesh basket inside Legal-sized Envelope: Surrendered absentee ballots • Small blue supply bag: Return same supplies as received in bag. • GREEN BALLOT TRANSFER CASE: • Voted ballot bag(s) • Yellow Provisional Ballots and Completed Registration Forms Bag containing: • Voted provisional ballots • Completed Voter Registration forms • Completed Voter Requesting Assistance forms (salmon) • Completed Election Day Registration forms (yellow) • Eligibility Slips for Voters in Wrong Precinct • Large spoiled ballot envelope containing small white spoiled ballot envelopes • Unused ballots • Unused provisional ballots • Clipboard • Red Media Transfer Case • Tally List Book • Claim Forms • Lime Green Form

  20. Return Supplies to Auditor’s Office

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