Clear Lake Primary Care Patient Information Management System

1. Clear Lake Primary CarePatient Information Management System by, Richard Hobbs Nikitha Vempati Kalaivani Ramasamy

2. Professor Dr. Rob President and CEO of Clear Lake Primary Care clprimarycare@gmail.com Contact Number : 832-000-0000 The project is developed for a non-profit Clinic affiliated to University of Houston-Clear Lake. The software can be used in any Hospital, Clinic, Dispensary or Pathology labs for maintaining patient details and their test results. Company & Sponsor

3. The preferred software application is for the automation of our Patient Information Management. The current system employed in the clinic is a paper-based system. Problems with the system include, • Lack of proper storage and maintenance of patient health records. • Lacks immediate retrieval of the patient history. • Lacks security. • Requires more labor time. • More error prone in terms of manual processing, inconsistent data. • Lacks the ability to generate accurate and timely reports. Business Needs

4. An integrated computer-based system that functions within the clinic’s network, serves as a single repository for maintaining patient information and other related records. • Provides organized working conditions and maintains more reliable, and consistent data. • Provides support for GUI forms for immediate and easy data storage and retrieval. • Supports role based authorization, to enhance the security measures. • Maintains and generates accurate reports for viewing and analyzing. Proposed Solution

5. Maintaining patient information and medical history. • Appointment scheduling information. • Providing and maintaining various kinds of tests for our patients, such as: • X-Ray • Urine Test • Blood Test • Biochemistry Test • Providing and maintaining medical prescriptions for a patient. • Billing Information. • Report generation. • Patient Information report • Medical Prescriptions report • Billing reports Basic Functionalities

6. Cancellation of previously scheduled appointments. • Registration of new patients. • Updating personal details of the existing patients. • Provides medical prescription reports for the patient. • Generates patient test reports, and patient detail reports. • Generates annual, quarterly and monthly billing reports. • Password recovery Other Functionalities

7. Login Cancel Appointment Collect Information from patient No Is new patient Info update req? Schedule Appointment? No No Logout Yes Yes Yes Register new patient Provide available date and time Edit and update Patient Information Dataflow Diagram - Staff

8. Login Is Appoint scheduled? Generate tests for the Patient Diagnosis Yes View Patient Information No View test reports Enter test details Schedule appointment with the front-desk Prescribe Medications Provide Billing Information Exit/Logout Dataflow Diagram - Doctor

9. Login details • Username • Password Patient Information • First Name • Last Name • Address • Contact Information • Gender, Date of Birth • Marital Status • Parent/Spouse name • Emergency Contact Number Appointment Information • Appointment date and time Various Test Diagnosis Inputs • Diagnosis • Lab test • X-Ray • EKG Billing Information • Diagnosis fees • Lab test fees • X-Ray fees • EKG fees Medical Prescriptions Expected Inputs

10. List of available appointment time by date. • Patient Information. • Medical Prescriptions. • Total charges(billing information) • Diagnosis Tests results/reports • Annual, quarterly and monthly billing reports Expected Outputs

11. Intended users of the system include front-desk staff, Administrative staff, Physicians and developers (if any issues reported with the system). No other users are allowed to operate the system. • Basic training for the Physicians and other Clinic staff on how to use the system will be required. • The potential users of the system will be pre-registered and entered into the system before the system goes live. Constraints

12. Staff have basic knowledge on how to operate windows based computers. • Internal network exists within the Clinic premises. • Hardware including Computers, Database serves, Printers, etc., are available, installed and ready to use. Assumptions

13. Thank you & Wish us Good Luck!