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EGEE-II Collaboration Board meeting

Summary of the collaboration board meeting on 11th May 2007 covering EGEE-II and EGEE-III status, financial reporting, vision, mission, consortium structure, joint research units, and upcoming plans. Details on funding, budget, and key decisions discussed. 8 Relevant

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EGEE-II Collaboration Board meeting

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  1. EGEE-II Collaboration Board meeting Bob Jones – Project Director - CERN EGEE-II User Forum 11 May 2007

  2. Agenda • EGEE-II status • EGEE-III: • Vision and mission • Consortium structure • Joint Research Units • Budget • Collaborating projects • EGI • National Grid Initiatives • Timeline and roadmap • Questions and Discussion Collaboration Board - 11 May 2007

  3. EGEE-II Status • First period ended • All reports and deliverables submitted to EC on 30 April • Preparation for the first review • Rehearsals held on 19-20 April and 3-4 May • Register on http://egee-technical.web.cern.ch/egee-technical/EU-reviews/review-may07/registration.htm - last day! • Common Fund in place since mid-2006 • Support for long term sustainability plans • Related Projects Liaison Office • iSGTW newsletter editor • Common media work (stands at events, video updates, dissemination material) • Additional security manpower PMB decision: […] All partners will limit their costs to 99% of their total budget, keeping 1% in reserve for this common fund. Re-adjustments will be made at the end of the first period and at the end of the project. Collaboration Board - 11 May 2007

  4. EGEE-II Financial Status • Overall financial status: • 22,084,582 € requested in first period • 42% of project budget (EC and partner funding) 52,608,105€ • Based on (data as of 10 May): • 63 audited Forms C (75%), • 13 Internal Costs Claims covering Q1-Q4 (15%) • 8 Internal Cost Claims for the period Q1-Q2/Q3 (10%). • Final report due mid-May • 5,837 Person Months consumed • 53% of total budgeted Person Months Collaboration Board - 11 May 2007

  5. EGEE-II Financial Reporting • Reporting coordinated by PO and AFC • Partners monitored for responsiveness • Frequent errors in reports despite clear instructions provided • Audited Forms C not submitted by a number of partners and JRU members as of 10 May ! Collaboration Board - 11 May 2007

  6. EGEE-III • Preparation started in December 2006 • Editorial Board set up: Bob Jones, Erwin Laure, Frank Harris, Anna Cook • Second draft of the proposal written with PEB and submitted to PMB in April • These slides are based on the material in that draft • Bi-weekly conference calls with PMB to discuss each activity • Call due to open early summer 2007 and close in September Collaboration Board - 11 May 2007

  7. EGEE-III vision and mission • The main vision of EGEE-III is to make a strong move towards a sustainable world-wide production quality Grid infrastructure by appropriate technical and organisational evolutions. • The e-Infrastructure operated by EGEE-III must be capable of providing services to a rapidly increasing number of application areas, and make Grid technology easily accessible and usable for these communities. Collaboration Board - 11 May 2007

  8. EGEE-III – What is new • Partner/federation reviews • National reporting to take into account emerging NGI and JRU structure • Clusters of competence concept to enhance some activities • Avoid thinly spread manpower (shown to be ineffective); • Co-locate user, operations, and middleware support, training and dissemination where appropriate to increase synergies; • Invest in quality rather than full geographic coverage (quantity); • Minimum commitment of 50% for key activity personnel. • Better support for industry • Challenge: Bringing the cost of Grid Operations down Collaboration Board - 11 May 2007

  9. Consortium structure - 1 • EGEE-II counts 91 contractors and a further 48 JRU members • Need to rationalise the consortium in preparation for EGI project • Day-to-day administration with 91 contractors is unsustainable • Must open the door to National Grid Initiatives which will be the mainstay of the future • JRU mechanism already used in EGEE-II can be used where an NGI is not yet in place or is not a legal entity • JRU Workshop held in Brussels on 1st December 2006 • Attended by 34 people representing 16 countries; featured a talk by Christophe Kowalski, financial and legal officer at DG INFSOM • http://indico.cern.ch/conferenceDisplay.py?confId=8424 • Positive feedback from attendees on intentions to form JRUs PMB decision: EGEE-III will accept only one public research/academic partner per EU-funded country. Those countries that have more than 1 potential public research/academic partner are invited to form a JRU and identify a single partner to sign the EGEE-III contract Collaboration Board - 11 May 2007

  10. Consortium Structure - 2 • Progress made with several countries in terms of national organisation • Consortium Agreement will feature more clauses on JRU and partner obligations (to be prepared Q4 2007) • Federations: Collaboration Board - 11 May 2007

  11. Joint Research Unit Progress Countries in which a JRU is in place Countries in which a JRU is planned and in progress Countries in which no JRU is planned (one partner) Collaboration Board - 11 May 2007

  12. JRU requirements • For those countries “in progress”: • Provide by mid-June: • Clear details on JRU composition and leadership • Progress on JRU MoU/CA status • Timeline for recognition by ministry • Confirmation that the JRU is NOT project specific • More information and links to FP7 documents on: • http://egee-technical.web.cern.ch/egee-technical/JRU/towards-fp7.html Collaboration Board - 11 May 2007

  13. EGEE-III Budget • EU contribution capped at 35 Million € • INFRA-2007-1.2.3 e-Science Grid infrastructures is likely to be ~50 Million € • In some cases, FP7 cost models allow to charge up to 75 % of costs (for R&D activities – SA and NA are 100%) • This could reduce the total effort available within the budget of the project • EGEE-III will aim at a *total* effort of 10,000 Person Months and a duration of 2 years • Compared to 11,165 for EGEE-II with ~37 Million € EU funding • Matching (unfunded) resources from institutes will be needed to ensure this level of manpower with the 35 M€ EC contribution PMB decision: EGEE partners and participating JRU members must make known any intention to submit other proposals in the same Call as EGEE-III. Failure to notify EGEE of such proposals may cause the partner to be removed from the consortium. Collaboration Board - 11 May 2007

  14. Registered Collaborating Projects Infrastructures geographical or thematic coverage Support Actions key complementary functions Applications improved services for academia, industry and the public 24 projects have registered as on February 2007 Collaboration Board - 11 May 2007

  15. Letters of supportfor proposed FP7 projects Infrastructures geographical or thematic coverage Support Actions key complementary functions Applications improved services for academia, industry and the public EDGeS EELA-2 SeeGrid Sci DORII MEDIAN BioMedGrid EUFORIA GEMMS LifeWatch VERSATILE ARGO ERC YNIVERSUM UnosatMobileGrid ICEAGE-2 AGENA OGF-EU Chapter E3Grid eNMR ETICS-2 HEI Collaboration Board - 11 May 2007

  16. European Grid Initiative • Need to prepare permanent, common Grid infrastructure • Ensure the long-term sustainability of the European e-infrastructure independent of short project funding cycles • Coordinate the integration and interaction between National Grid Infrastructures (NGIs) • Operate the European level of the production Grid infrastructure to link NGIs for a wide range of scientific disciplines Collaboration Board - 11 May 2007

  17. EGI – Workshops Organised • 30-31 January 06, Thoiry (France) - EGEE Project Management Board; • 10 March 06, Kassel, (Germany) • 28 March 06, Barcelona (Spain) • France, Portugal, Spain • 19 April 06, Athens (Greece) • Bulgaria, Cyprus, Greece, Israel, Romania, Serbia, Turkey; • 26 April 06, Vilnius (Lithuania) • Estonia, Finland, Latvia, Lithuania, Poland, Sweden • 28 April 06, Paris (France) • TERENA NREN-Grid workshop • 29 April 06, Lisbon (Portugal) • 26 September 07, Geneva (Switzerland) • NGI workshop @ EGEE06 conference • 12 January 07, Oslo (Norway) • Norway, Sweden, Finland, Denmark • 19 January 07, Reading (UK) • 16 February 07, Amsterdam (Netherlands) • Netherlands, Belgium, Luxemburg • 27 February 07, Munich (Germany) • EGI workshop Presentations also made atEuropean Commission events,eIRG workshops as well as inAsia (Taipei) andUS (Seattle & San Diego), Collaboration Board - 11 May 2007

  18. EGI Design Study Project Proposal • EGI Design Study proposal submitted to the European Commission (2 May 2007) • Supported by 31 National Grid Initiatives (NGIs) • 2 year project to prepare the setup and operation of a new organizational model of a sustainable pan-European grid infrastructure • Federated model bringing together NGIs to build a European organisation • Well defined, complimentary responsibilities between NGIs and EGI Collaboration Board - 11 May 2007

  19. Submission of EGEE-III Start of EGEE-III Start of EGI Design Study EGEE-III transition to EGI-like structure Develop EGI Proposal Final Draft of EGI Blueprint Proposal EGI Blueprint endorsed by NGIs NGIs signing proposal EU Call Deadline for EGI Proposal EGI Entity in place EGEE-II (2 years) EGEE-III (2 years) EGI operational 5 6 7 8 9 10 11 12 12008 2 3 4 5 6 7 8 9 10 11 12 12009 2 3 4 5 6 7 8 9 10 11 12 12010 2 3 4 5 6 7 8 9 10 11 EGEE and EGI • Our intention is to submit a proposal for the 3rd phase of EGEE project to the European Commission in September 2007 • To run from April 2008 to March 2010 • The main goal of EGEE-III is to enable the transition to EGI by evolving the existing technical and organisational structures • This will be complex since EGEE-III must in parallel ensure the continuous availability of the production infrastructure to an ever increasing number of diverse user communities Collaboration Board - 11 May 2007

  20. Timelines and Roadmap - 1 • April: 1st draft of EGEE-III proposal completed by Activity Managers + Editorial Board. Begin 1st pass review by PMB • Today: Status report on preparation to CB. Begin effort data collection through Federations • 15-16 May EGEE-II review - need to take into account feedback • 24 May: Brussels information day – final details of the call • 25 May: First feedback on effort data from Federation representatives • End May: Editorial Board retreat to generate Draft 2 of the proposal • 11 June: EGEE-III PMB phone confs. resume • 18-19 June: Face-to-face PMB meeting to discuss Draft 2 and budgets • June: PO will collect A form data for proposal • July : final draft produced • … Interests from partners in contributing to the activity/tasks should be communicated through your federation PMB representative using a template which will be distributed in the coming weeks Collaboration Board - 11 May 2007

  21. Timelines and Roadmap - 2 • Sept : Assume call closes for INFRA-2007-1.2.3 e-Science Grid infrastructures? • Nov-spring’08: hearings and contract negotiation process • Produce Description of Work document • Prepare Consortium Agreement during Q4 2007 • 1 April’08: EGEE-III start? • Short time to complete negotiation (exact dates of call not yet known) • May be in the same situation as EGEE-II: start project before contract is signed Collaboration Board - 11 May 2007

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