LANGUAGE PROFICIENCY ASSESSMENT COMMITTEE 2011-2012 LPAC Training

1. LANGUAGE PROFICIENCY ASSESSMENT COMMITTEE2011-2012 LPAC Training Bilingual & ESL Programs Department for Second Language Education Alief Independent School District

2. Why Are We Here? It’s the Law! 19 Texas Administrative Code (TAC), Chapter 89 Texas Education Code (TEC) Chapter 29

3. WHAT is theLANGUAGE PROFICIENCYASSESSMENT COMMITTEE?

4. What is the LPAC? LPAC Defined The Language Proficiency Assessment Committee (LPAC) serves as the foundation for the education of LEP students. At the time a student with a language other than English enters the school system, the committee responsibilities are set in motion.

5. What is the LPAC? Members of the LPAC By law, LPAC members must consist of… Administrator Bilingual and/or ESL Teacher Parent of a LEP Student NOTE Members of the LPAC must be trained and sign Oath of Confidentiality

6. What is the LPAC? Members of the LPAC The parent cannot be an employee of the district. A parent representative must be present at every LPAC meeting.

7. What is the LPAC? Members of the AISD LPAC Administrator ESL Lead Teacher* / Department Chair* ELD Interventionist (Elem/Inter Campuses Only) Parent of a LEP Student Counselor *Serves as the LPAC Chairperson

8. What is the LPAC? Members of the AISD LPAC NOTE Bilingual campuses must have a bilingual certified teacher on the LPAC(ESL Lead Teacher or ELD Interventionist may fill this requirement) Parent cannot be an employee of school district(If parent does not understand English, an interpreter must be provided) Although not official members of the LPAC, Compliance ESL Paraprofessionals play a vital role in the preparation for LPAC meetings.

9. What is the LPAC? LPAC #1 Responsibility The LPAC’s primary responsibility is to serve as an advocate for each LEP student.

10. What is the LPAC? LPAC Responsibilities Each member of the LPAC Committee is responsible for the identification of students who are limited in English; to oversee the placement of students in the bilingual or ESL programs(includes seeking parent permission for participation); review and monitor LEP student progress and performance; make assessment decisions for students; exit and reclassify students when they meet state exit criteria; and monitor progress of students who have been exited/reclassified for two years after exit/reclassification.

11. What is the LPAC? AISD LPAC Responsibilities Meeting #1 • Train Members of LPAC • Identify new LEP Students • Place all LEP Students in LEP Programs • Assign English Proficiency Level of new LEP Students • Complete appropriate paperwork for the above decisions(Include students who were tested but did not quality) LPAC meeting must occur within 20 days after first day of school (SEPT 19, 2011).

12. What is the LPAC? AISD LPAC Responsibilities Monthly Meetings • Identify & place new LEP Students in LEP Programs • Assign English Proficiency Level of new LEP Students • Discuss Linguistic & Academic progress of LEP Students • Discuss Interventions for LEP Students • Review Year1 and Year2 Monitors (progress reports & report cards) • Review any changes for the month (includes withdrawals and special cases) • Complete appropriate paperwork for the above decisions

13. What is the LPAC? AISD LPAC Responsibilities Assessment Decisions Meeting (Spring 2012) • Make assessment decisions for state assessments • Which assessment will each student take? • If not ready for testing, does the student qualify for an exemption? If yes, student will take LAT version of test. • Which language will the student be tested? Spanish or English? • Complete appropriate paperwork for the above decisions

14. What is the LPAC? AISD LPAC Responsibilities End of Year Meeting (May 2012) • Report Spring Assessment Results of LEP Students • OLPT, TAKS, TELPAS, etc. • Identify students who will continue in Bilingual or ESL programs • Identify students who will exit or be reclassified (see new EXIT criteria) • Complete appropriate paperwork for the above decisions

15. What is the LPAC? AISD LPAC Responsibilities ARD / LPAC Collaboration Team • Identify students who may need LEP and Special Education services • Determine LEP identification criteria for students • Determine LEP exit criteria for students • Exit LEP students when they meet criteria set by ARD/LPAC Team • Complete appropriate paperwork for the above decisions The ARD/LPAC meeting is a separate meeting from regular LPAC monthly meetings

16. WHAT is theLPAC PROCESS?

17. LPAC PROCESS This process is triggered by the Home Language Survey which is completed by a parent or guardian for students in Grades Pre-K through 8, or by the student in Grades 9-12 at the time of registration.

18. LPAC PROCESS Home Language Survey • Two Questions • Which language does student speak most of the time? • Which language is spoken in the home most of the time? • Response to Questions • If one of the questions above is answered with a language other than English, testing must begin.

19. LPAC PROCESS TESTING • Oral Language • PK through 1st grade: IPT Test (NES, LES, FES) • 2nd through 12th grade: IPT Test (NES, LES, FES) • Reading/Language (2 tests) • 2nd through 12th grade: Standford 10 Test Below 40 %ile in just one test indicates LEP status

20. LPAC PROCESS ENGLISH PROFICIENCY Using TELPAS rubric, a teacher of the LEP student in collaboration with the ESL Lead Teacher/Department Chair will rate a student in each area below: Listening: Beg, Inter, Adv or Adv-High Speaking: Beg, Inter, Adv or Adv-High Reading*: Beg, Inter, Adv or Adv-High Writing: Beg, Inter, Adv or Adv-High *Students in grades 2-12, may take a released TELPAS reading test.

21. LPAC PROCESS Beginner: has little or no ability to understand/use English Intermediate: has some ability to understand/use English Advanced: has ability to engage in grade-appropriate in English with language support Advanced-High: has ability to engage in grade-appropriate in English with minimal language support ENGLISH PROFICIENCY Once a rating is assigned to each language skill, a composite rating will be determined.

22. LPAC PROCESS INSTRUCTION for LEP STUDENTS AISD provides three programs for LEP students: Transitional Bilingual Education Program Two-Way Dual Language Immersion Program English as a Second Language Program

23. LPAC PROCESS INSTRUCTION for LEP STUDENTS Transitional Bilingual Education ProgramGrades PK-6

24. LPAC PROCESS INSTRUCTION for LEP STUDENTS Two-Way Dual Language Immersion Program Grades K-2 @ Holmquist Elementary

25. LPAC PROCESS INSTRUCTION for LEP STUDENTS English as a Second Language Program (ESL) Grades PK-12

26. LPAC PROCESS PARENT PERMISSION Before a LEP student can officially be placed in a LEPprogram, parent permission must be obtained.

27. LPAC PROCESS STUDENTS COMING FROM ANOTHER SCHOOL DISTRICT Texas Public School District: If a student has been identified as LEP in another Texas school district, AISD will honor decisions made by the former district’s LPAC. No testing required for identification. Student will continue in program he/she participated in previous district. Campus must obtain copy of original Home Language Survey and copy of LPAC paperwork from previous district. Outside Texas Public School District: If a student has been identified in a school district outside of Texas, AISD must follow LEP identification procedures and base program decisions on AISD test results.

28. Getting Started

29. GETTING STARTED What to do? • Determine who will serve on LPAC • Prepare for LPAC Training(use slides #1-27) • Schedule LPAC Meetings for the Year • Prepare LPAC forms for Meeting #1 (see next slide)

30. GETTING STARTED LPAC FORMS • Make 1 copy of LPAC Committee Operations Report • Make 1 copy of Verification Statement of LPAC Training • Make enough copies of Oath of Confidentialityfor each LPAC member including ESL Compliance paraprofessionals

31. GETTING STARTED LPAC FORMS • Run e-School Plus Campus LEP Rosters • Follow formula provided • Provide columns for roster as shown in example • All students who were tested must be on this roster • Students who are non-LEP participating in LEP programs… leave LEP status blank and write in Comments Section…Parent Request

32. GETTING STARTED LPAC FORMS • Home Language Survey: pink copy or copy of original of each new student • LPAC Assessment Form, page 1: make copy of each new student entering bilingual or ESL program • ELD Intervention Roster: ELD Interventionist will provide this form. (Elementary/Intermediate campuses only)

33. LPAC MEETING #1

34. LPAC MEETING #1 MEETING AGENDA • Welcome & Introductions • LPAC Membership Training • Oath of Confidentiality • Students Identified as LEP and Non-LEP • Withdrawals & Special Cases • Student Issues • Closing

35. LPAC MEETING #1 MEETING AGENDA • Welcome & Introductions Introduce every member of the LPAC NOTE If the parent representative does not understand English, an interpreter must be present

36. LPAC MEETING #1 MEETING AGENDA • LPAC Membership Training Go over slides # 1 - 27 in this powerpoint presentation NOTE Once training is completed, complete the training form and obtain signatures

37. LPAC MEETING #1 MEETING AGENDA • Oath of Confidentiality All information discussed at LPAC meetings is confidential information. This is the law. NOTE Obtain signatures on Oath of Confidentiality forms.

38. LPAC MEETING #1 MEETING AGENDA • Students Identified as LEP Discuss how these students met LEP criteria: Students are indicated on e-School Plus spreadsheet with… Y = Yes, Student is LEP W = Student is LEP, however parent denied services I = LEP & Special Education only

39. LPAC MEETING #1 MEETING AGENDA • Students Identified as non-LEP Students are indicated on e-School Plus spreadsheet with… T = Tested, Did Not Qualify F = First Year Monitor S = Second Year Monitor

40. LPAC MEETING #1 MEETING AGENDA • Withdrawals & Special Cases Discuss any withdrawals of LEP students from the campus Discuss how parent make decisions to place their non-LEP children into LEP programs. This also includes those student who were tested and did not qualify

41. LPAC MEETING #1 MEETING AGENDA e-SCHOOL PLUS CAMPUS LEP ROSTER Obtain signatures after reviewing roster of LEP and Non-LEP students.

42. LPAC MEETING #1 MEETING AGENDA • Student Issues If there are any student concerns, this is the time to discuss them. The LPAC will... Discuss the concern/issue Determine course of action (if any) Record decisions in LPAC minutes

43. LPAC MEETING #1 MEETING AGENDA • Closing Before meeting ends, make sure all signatures have been obtained for all LPAC forms. Thank everyone for their participation and remind them of their oath of confidentiality.

44. SETTING UP THELPAC MINUTES NOTEBOOK

45. LPAC NOTEBOOK LPAC DOCUMENTATION • Every campus must have an LPAC Minutes Notebooks for documenting all LPAC meetings • Binder is divided by months of the year starting with September • Monthly minutes plus LPAC forms must be filed under month of meeting • Withdrawal of LEP Students Form to be kept in binder (front or back of binder) NOTE Follow LPAC Minutes Notebook Set-Up & Guidelines for details

46. QUESTIONS?

47. THANK YOUforCOMING!