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NATIONAL JUDICIARY INFORMATICS SYSTEM

Republic of Turkey M i nistry of Justice. U Y A P. NATIONAL JUDICIARY INFORMATICS SYSTEM. Cengiz TANRIKULU Reporter Judge in Ministry of Justice, Turkey 13 Februar y 200 7 Ankara. CONTENT OF THE CONFERENCE. Republic of Turkey M i nistry of Justice.

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NATIONAL JUDICIARY INFORMATICS SYSTEM

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  1. Republic of Turkey Ministry of Justice U Y A P NATIONAL JUDICIARY INFORMATICS SYSTEM Cengiz TANRIKULU Reporter Judge in Ministry of Justice, Turkey 13 February 2007 Ankara

  2. CONTENT OF THE CONFERENCE Republic of Turkey Ministry of Justice • Firstly this event will present an overview of the National Judiciary Network Project (UYAP) • Secondly and mainly, wewillshare the experiences of Turkish Ministry of Justice’s (MoJ)National Judiciary Network Project (UYAP) • and givesomequickfactsabout UYAP and effects of the project on Turkishjudicialsystem and will evaluateUYAP’s outputs

  3. What is ‘UYAP’ Republic of Turkey Ministry of Justice • UYAP’s expansion is “NATIONAL JUDICIARY INFORMATICS SYSTEM” • UYAP is a judicial central network project • which includes all of the courts, public prosecutors services, prisonsanddetentionhouses, and other judicial institutions in Turkey (Forensic medicine offices, probation offices etc.) • All judicial Institutes connect online each other via UYAP WAN • It’s purpose is providingverticalandhorizontalintegration across Turkish judicial systemand other government departments and international organizations

  4. TURKISH JUDICIAL SYSTEM Republic of Turkey Ministry of Justice SOME FACTS ON TURKISH JUSTICE SYSTEM According to Turkish Constitution article 2 : “Turkey is a democratic, secular and social state based on rule of law” According to Turkish Constitution article 141/3 : “Carring through a lawsuit with minimal expenditure and as far as possible speedy is task of jurisdiction”

  5. HIGH LEVEL COURTHOUSES Republic of Turkey Ministry of Justice Court Systemand competences • Councilof • State Constitutional Court Court of Cassation Constitutional Jurisdiction Civil Jurisdiction • Administrative • Jurisdiction

  6. Republic of Turkey Ministry of Justice

  7. TURKISH JUDICIAL SYSTEM Republic of Turkey Ministry of Justice SOME FIGURES

  8. Number of the Judges and Prosecutors Republic of Turkey Ministry of Justice Turkey has… • 136 High Criminal Courts Centres • And in 575 districts totally 708 courthouses, • 443 Penitentiary and Detention Houses , • 23 Forensic Medicine Units, • All in all, 7751 Courts, Public Prosecutor Services and Enforcement Offices • In civil judiciary 4529 judges and 3023 public prosecutors, • 491 administrative judges in administrative courts

  9. CURRENT SITUATION OF CASE FILES IN TURKEY Republic of Turkey Ministry of Justice

  10. DELIVERED HARDWARE in the scope of UYAP Republic of Turkey Ministry of Justice

  11. CABLE LAYING Republic of Turkey Ministry of Justice • Cable was laid in 807 units 41.175 connection points across Turkey ANKARA

  12. UYAP Map of to commence operationshttp://www.adalet.gov.tr/harita/harita.html

  13. Average duration of assize Republic of Turkey Ministry of Justice General Courts : Penal : 266 days Civil : 241 days C.o. Cassation Penal : 283 days Civil : 86 days Council of State : 460 days

  14. Some other figures Republic of Turkey Ministry of Justice • Auxiliary Court Personal: (Aprox.)30 000 • Members of the C.o.Cas 250 • Members of Council of State:78 • Lawyers (Aprox.) 40.000 • In 443Prisons • Current Numberofconvicts : 58 000 • Total Prison Officials: 31 000

  15. UYAP e-Learning

  16. EDUCATIONS are given in laboratories Republic of Turkey Ministry of Justice

  17. The Basic Requirements Of Turkish Judicial System and whathas been doing? Republic of Turkey Ministry of Justice • Turkish government nowadays isfallowing a national programme for reinforcement and to accelerate the judicial system • They are also implementing various measures on judicial modernisation and penal reform and want to improve the functioning and efficiency of the judiciary • UYAP was prepared and established by MoJ within the context ofto create an effective and less bureaucratic judicial systemfor each concerned institutionand citizens as one and very importantmeasure

  18. Project plan with milestones Republic of Turkey Ministry of Justice Analysing of the process In 2002 Design of the system and production of Programmes and screens In 2003 TJS Revision In 2000 Composing of the project schedule In 2001 Appraisal Project’s finish time End of 2007 Project start toroll out in whole Turkey at the beginning of the 2005 implementing of the project in pilot units at the beginning of the 2004 Testing system and new products at the end of the 2003

  19. Scope of UYAP InitiatedIntegration studies • MERNİS, (MI) • POL-NET (Police) • KİK, (Procurement Office) • Adli Sicil, Judicial statistics and records • MASAK, Ministry of Finance • VEDOP,Tax Automation System • DİE, Statistic • TAKBİS, Land Registry • Türkiye Noterler Birliği, Public Notaries Ass. • Türkiye Barolar Birliği, Bar Ass. • Gümrük Müsteşarlığı, Undersecretariatof Custom • Dış İşleri Bakanlığı, Ministery Of Foreign Affairs • Merkez Bankası, Central Bank to import in the instantfrom … MERNİS  Idendity Records Criminal Records Ins. Criminal Records POL-Net  Driver Licence

  20. With the Decision Support System, procedural mistakes are reduced to a minimum level

  21. Virtual discussion forums within judicial organization about jurisprudence is in place, information sharing and exchanging is enabled

  22. The Document Management System (DMS) in our Ministry has been integrated.Exchange of the electronic documents between the Ministry and Provinceunits and between the units has been started.

  23. UYAP’S Web Mail Server Has 60.000 USERS

  24. Objectives of UYAP Republic of Turkey Ministry of Justice • To transfer key business processes of the judicial system into central electronic means • To reduce the clerical, administrative and communications costs which would otherwise be incurred in manuel and paper- based system. • Reductions in staffing and use the personal most effective • To create a Databank of information on relevant legislation, regulations, circulars, template texts and policies Information etc. • To produce Management Reports for performance, Work Reports for planning or recordingetc. • To research information which is needed during processes • To create fast, secure and efficient information system enabling the appropriate sharing of information across the wider Turkish judicial services • Composing alertsto prevent from basic judicial errors

  25. Objectives of UYAP Republic of Turkey Ministry of Justice • Interface judicial institutions with each other and with concerned institutions • Providing transparency • Fulfill inspections in to electronic means • Give process information's and basic legal aidsto citizens via internet • Set up centraldocument management system between TJS Units • Procure data for doingdata mining in judicialfield • Obtain very strong and efficient judicial centralinfrastructure

  26. Objectives of UYAP Republic of Turkey Ministry of Justice • To provide the capability to measure performance and report on the effectiveness of Turkish judicial services in terms of such performance indicators are defined by Government and stakeholders.The data required for this would be captured and made available through the operational UYAP system • To provide a research capability to evaluate the impact and effectiveness of offender-crime assessment tools (yet to be implemented) and programmes and interventions designed to reduce crimes

  27. Scopes and interfaces Republic of Turkey Ministry of Justice • The scope includes all functions required to support and enabletransactionsvia electronic means between judicial institutions • The scope includes also fulfillment of finance and commissioning functions, human resources management, payroll, training management, property management , asset administration and other supporting services

  28. UYAP consists of these sub-systems Republic of Turkey Ministry of Justice • Penal Law System • Civil Law System • Administrative Law System • PublicProsecutors Services System • Court of Cessation System • Probation System • Verdict SupportSystem • LawyerInformation System • Enforcement-Bankruptcy System • Convict-Arrest Management System

  29. UYAP consists of these sub-systems Republic of Turkey Ministry of Justice • Citizen Information System • Personal Management System • Financial Management System • Supply Management System • Procurement Management System • Training Management System • Document Management System • ForensicMedicineSystem • General SupportSystem

  30. UYAP SYSTEM CENTRE We have also disaster Recovery Center Republic of Turkey Ministry of Justice

  31. UYAP Databank Republic of Turkey Ministry of Justice Legislation Directives Sentences Case law Judicial essays Template texts Circularsetc.

  32. Lawyer Portal

  33. Constrains Republic of Turkey Ministry of Justice • Technological constraints • Managing the IS/IT function – which models to use? • Effective use processes • Training, behaviours etc. Integrate information capture & use into operational business processes • Flexible & re-usable IT infrastructure – what are the available IT infrastructures?

  34. UYAP’s Initial BusinessBenefits Republic of Turkey Ministry of Justice • Speed and efficiencyof operations • Integration with other justice agencies to enable informationexchange withkey stakeholders (police, gendarme, prisons, customs, etc.) • Integration/interfaces with other state’s systems • Transparency in terms of accountability and data accuracy • Data standards and data standardization to improve data quality and enable reliable operational andmanagementreporting • Saving in personal i.e. Those who would otherwise be engaged in data processing, clerical and administrative work • Cheaper judicial services • Data mining means that collection and dissemination of aggregated data for research for consisting of future plan • System of alerts to identify users with some described alerts and notices

  35. UYAP’s Initial BusinessBenefits Republic of Turkey Ministry of Justice • Decrease administrative and judicial so toenableworkloadpractitionersto focusontheir otherpriorities • Obtain central financial audit • Save space with using electronic means instead of paper files • Access to information and make transaction online, instant and secure • Flexibility of working hours so if staff wants to work independent from locality and offices • Performance management through integrated management information

  36. UYAP’s Initial BusinessBenefits Republic of Turkey Ministry of Justice • Data repository and migration will be only in one system for that reason will not be data confusionandduplications • Simplify process • Self assessment by staff, they can monitor their works in toelectronicmeans • Provision of Clear Evidence on performence and quality for inspectors, every processes are logging by system • Generate data for policy makers • Prevention of corruption • Inters action between users (free lectern)

  37. Management of UYAP Republic of Turkey Ministry of Justice

  38. Republic of Turkey Ministry of Justice Group 1: UYAP’S Project Stakeholders

  39. Group 2: UYAP’S StrategicStakeholders Republic of Turkey Ministry of Justice

  40. Group 3:UYAP’S Operational Stakeholders Republic of Turkey Ministry of Justice

  41. ProjectControl Republic of Turkey Ministry of Justice • Overcoming resistance • Change control process • Compliance with project schedules/product delivery monitoring arrangements • Reports for project board (exception, highlight, End-Stage report etc) • Establish project support office (PSO) to handle common management and to help our users

  42. WAN Republic of Turkey Ministry of Justice satellite spare • BİM LAN HUB STATION LAN LAN territorial

  43. Stage of the UYAP in courts Republic of Turkey Ministry of Justice

  44. Citizens can reach their case information via Internet

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