Grantsmanship & Proposal Development Faculty Brown Bag Series

1. Grantsmanship & Proposal DevelopmentFaculty Brown Bag Series October 21, 2011 Gerberding Hall 142, University of Washington

2. Paul Yager, Ph.D Professor, Chair, Department of Bioengineering Lynne Chronister, MPA Ass't Vice Provost for Research & Director of Sponsored Prog

3. Session Outline Speaking the Language Where do I Get the Money? Putting Fingers to the Keyboard Post Award Compliance Overview Review Processes

4. Language Grants, Cooperative Agreements, Contracts, Other Transactions, Gifts Competitive, Non-competitive Continuation and Renewal Proposals Deadlines, Submission Dates Direct Cost, Fringe Benefits, Facilities and Administrative Costs (IDC)

5. Where do I Get the Money? $200 Billion annually Sources: Federal State Industry Non-profit Institutional

6. Federal Sources Traditional National Science Foundation (NSF) National Institutes of Health (NIH) Department of Energy (DOE/Laboratories) Department of Defense (DOD/Laboratories) NASA Department of Commerce (DOC) Department of Homeland Security(DHS)

7. Federal Information NSF Fastlane (www.fastlane.nsf.gov) www.Grants.gov(NIH etc) Standard Forms – no standard usage No standard procedure

8. State Sources of Funding State Agencies Legislative appropriations Centers of Excellence (Washington STAR)

9. Industry Funding Some grant programs –generally contractual agreements Generally personal networking

10. Foundations / Non-Profit Foundation Center/Advancement Gates Foundation American Cancer Pfizer Foundation American Heart

11. UW / Internal Sources Start-up grants Seed grants RCR and Matching Funds Royalty Research Fund (RRF) www.washington.edu/research

12. Networking is Important (and Fun) Internal Networking and Collaboration External Networking Collaborators Supporters Sponsors: Review Panels/Task Forces Visits

13. OK, Lets Get Started!

14. Things to Do BEFORE Writing I • Match your interests to the needs/desires of a funding source • Plan to work on an idea that is recognized by the funding agent(s) to be clinically/practically VERY important • Have a technical approach that differs from that of others well-known in the field • Have a technical approach that leaps over a major hurdle in the science/technology development • Assemble a perfect team for carrying out the work (and, ideally, translating the work into clinical practice at very low cost) • Honestly assess the competition (teams and technology) • Understand how YOUR work could change the world

15. Things to DO in Writing the Proposal If possible, response to an RFP rather than submitting a user-initiated proposal Read the RFP very very carefully Respond to what they say they want Respond to EVERYTHING that they say they want Check at the end to make sure that you covered everything (and then some) Start with an outline Don’t write on days when you’re not manic Over time, develop proposal co-authors who you trust with your life

16. Things to Do BEFORE Writing II • Have a good set of ideas that seem to match the area of interest of a funding agency • Consult colleagues who have been funded by the target agency • Call around to connect with the right people at the funding agency • Travel to the funding agency (yes, it costs money!) • plan ahead to make sure to meet for at least an hour with the most appropriate funding agent • meet as many additional people as possible • give a talk on your latest work to as many of those people as your funding agent can gather • take careful notes of what they tell you • Repeat every ~2 years

17. How to Write the Proposal I Short sentences—never make the reader work to figure out what you mean Mix up writing styles—use the first person very sparingly, and mostly for emphasis. Be sure to grab the reviewer’s attention as early as possible (the title is a good place to start), but the first page is THE MOST IMPORTANT ONE. If you’ve lost them there, you’re done

18. How to Write the Proposal II • Design the proposal to allow the reader to skim and still clearly get the point of your whole proposal • Bold headers for every paragraph? • Italicized topic sentences? • Have the whole story in figures and their captions (like the National Geographic Magazine) • Include a few gorgeous (memorable) graphics that VERY CLEARLY illustrate what you’re trying to do (or get their curiosity going), and put the best one on page one • Include one really catchy new phrase or acronym that will get stuck in their heads like an earworm

19. How to Write the Proposal III • As in good orchestral music, a wide dynamic range can be used to your advantage • Don’t be afraid to “shout” when you need to get their attention (remember it’s 2 AM and yours is the 30th proposal) • Scatter bold-face type,italics and underlining for emphasis for the things you don’t want them to forget • Don’t wear them out with too many superlatives • Never exaggerate • Make sure they understand that you understand the practical issues of “translating” your work to the real world (and that you have a great plan to solve them)

20. Before You Submit • Find friends whom you trust, and from whom you can take harsh criticism • Always leave time to let a colleague review the outline • Have them tell you if the idea is not good enough, the team is wrong, or the match with the RFA is poor • Be ready to scrap it completely if you can’t find one colleague who is enthusiastic • Always leave time to let a colleague review the near-final draft • Have them tell you if it has any flaws • Leave time to make corrections as needed • Have a real non-expert read the near-final draft • If your significant other doesn’t understand the basic idea, you haven’t been clear enough • Revise, revise, revise! It should glow when you’re done. • Note that all this takes time!

21. Things NOT to Do Try to force your favorite idea onto a funder, even if it is not a good match to their interests/RFP Rush the proposal-writing process Send in something not thoroughly proofed Adjust your writing effort to the budget size Collaborate just for the sake of making nice Pick team members just on the recommendations of others Whine when you’re not funded (revise or move on!) Get discouraged

22. In Summary: A FEW TIPS! Read the directions / Follow the directions! Always be positive! Be creative…but not too creative! Know your audience Write to your audience Know the review process Proof your proposal!

23. Does the Fun/Pain End Here? NO! Administration / Financial Grant or Contract? Award negotiation Subcontracts Award terms and conditions Account establishment Project Start-up

24. Post –Award: The Fun/Pain Part Reporting /Progress and Annual Financial Management Multiple projects management Track purchases Track time and effort Expenditure reports Equipment Close-Out Process

25. Compliance! The Real Fun Regulatory Human Subject (IRB) Institutional Animal and Care (IACUC) Financial Conflict of Interest Biosafety Radiation Safety Select Agents ITAR and EAR (Export Regulations)

26. Do I Care How the Review Process Works?

27. Here is How it Works! Peer Review Mail review Panels Site Review Scientific / Organizational Review Pre-awarded (Non-competitive)

28. A Few Cautions! Plagiarism/Theft of Ideas or Technology Embezzlement Federal Civil/Criminal False Claims Act Protect your freedom to publish Protect intellectual property

29. Contacts: Paul Yager 206-667-5654Yagerp@uw.edu Lynne Chronister 206-543-4043 lchronis@uw.edu

30. How Do I Build My Empire?

31. Strategies Investigator Project Program Center Institute ?