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Increased efficiency by harmonizing metadata and quality

Learn how the Republic of Macedonia State Statistical Office increased efficiency through harmonizing metadata and quality at a European conference. Explore the adoption of Euro-SDMX, GSBPM, and the impact on harmonizing metadata and quality. See how documentation culture and tying metadata to quality reporting were developed, and the importance of feedback loops in the BPM. Discover the SSO's initiatives in metadata management and system integration for better statistical practices.

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Increased efficiency by harmonizing metadata and quality

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  1. REPUBLIC OF MACEDONIA STATE STATISTICAL OFFICE Increased efficiency by harmonizing metadata and quality European Conference on Quality in Official Statistics (Helsinki, 5-7 May 2010) BlagicaNovkovska M.Sc. and Helena Papazoska

  2. REPUBLIC OF MACEDONIA STATE STATISTICAL OFFICE Content Past • Building a basis for metadata management Present • Adoption of Euro-SDMX Metadata Structure • Tying reference metadata and quality reporting Future • Adoption of GSBPM • Impact of BPM in harmonizing metadata and quality

  3. REPUBLIC OF MACEDONIA STATE STATISTICAL OFFICE Building a basis for metadata management • One of CAF self-assessment findings about records (source of verification) • Documentation exists, but not visible enough • Actions based on common practice, not documented • SSO commitment for systematic approach when dealing with metadata

  4. REPUBLIC OF MACEDONIA STATE STATISTICAL OFFICE Development of documentation culture • Documentation vs. metadata • Basic rule: re-use metadata for efficiency reasons and system integration as well • First metadata-related work based on • Catalogue of tasks • Catalogue of activities • Result: Database for electronic management of the annual statistical program

  5. REPUBLIC OF MACEDONIA STATE STATISTICAL OFFICE Adoption of Euro-SDMX Metadata Structure • Identifying and collecting existing reference metadata • Activities for providing missing metadata • Supporting metadata collection with adequate IT system • Creating centralized ESMS database

  6. REPUBLIC OF MACEDONIA STATE STATISTICAL OFFICE Tying reference metadata and quality reporting • Exploitation of ESMS Database for quality reporting • Implemented mapping between ESMS and different metadata frameworks • Different user reports produced • Quality reporting according to ESQR

  7. REPUBLIC OF MACEDONIA STATE STATISTICAL OFFICE Example: Production of ESMS Report on Foreign Trade Statistics

  8. REPUBLIC OF MACEDONIA STATE STATISTICAL OFFICE Tying metadata and quality beyond quality reporting • Metadata are present in every phase of the statistical BPM • Metadata are created or carried forward from the previous phase • Metadata are an important input for quality management • There is a need for a framework for process quality assessment and improvements

  9. REPUBLIC OF MACEDONIA STATE STATISTICAL OFFICE GSBPM • Initially aimed at reaching an agreement on standard terminology • Further extended with overarching statistical processes • Framework for integrating statistical metadata and quality assurance issues • Importance of evaluation and feedback throughout the statistical business process

  10. REPUBLIC OF MACEDONIA STATE STATISTICAL OFFICE SSO statistical BPM • Currently existing catalogue of activities is used as a proxy for BPM • A major revision is foreseen that could result in better harmonization with the GSBPM, eventually mapping to GSBPM • Identification of metadata relevant to each phase and linking with the quality concepts

  11. Feedback loops in SSO BPM Evaluation and feedback throughout the statistical business process as a prerequisite for sound quality management Activity-oriented view of metadata life cycle (description of processes) Entity-oriented view of metadata life cycle (description of deliverables) If the outputs do not meet the desired specifications, the process itself or the system behind has to be changed REPUBLIC OF MACEDONIA STATE STATISTICAL OFFICE

  12. Feedback loops in SSO BPM REPUBLIC OF MACEDONIA STATE STATISTICAL OFFICE

  13. Thank You for Your Attention! REPUBLIC OF MACEDONIA STATE STATISTICAL OFFICE

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