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2013/2014 Year end Meeting

2013/2014 Year end Meeting. Gilbert Public Schools Business Services State Reporting. Year End to do list…. Retentions Non Grads Year End Attendance & Withdrawals Demographics. Retentions: K-11 th.

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2013/2014 Year end Meeting

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  1. 2013/2014Year end Meeting Gilbert Public Schools Business Services State Reporting

  2. Year End to do list… • Retentions • Non Grads • Year End Attendance & Withdrawals • Demographics

  3. Retentions: K-11th • KG-11th grade students scheduled to repeat a grade should be marked as ‘Retained’ on the enrollment tab for the current school year. • If the student is completing the school year, DO NOT add an end date or end status. • Retentions (KG-11th) must be entered no later than May, 22nd .

  4. Non Grads • 12TH grade students not graduating should have the ‘Graduation(Year End Status)’on the Enrollments Tab completed. • Do NOT add an end date or end status on the current school year. • Year end coding for non graduates must be entered no later than: May 22nd.

  5. Year End Attendance & Withdrawals • Attendance for the last week of school should be taken as normal. • No student should have a withdrawal on the last day of school. • If you are informed of a student who is completing this school year but will not attend your campus next year : Complete the summer withdrawal on the 14/15 enrollment line (S1 or S99).

  6. Demographics • Run the ADHOC report ‘Missing Demographic Information’ • Make sure all demographic information has been added to IC for all students. • All Demographic should be entered by May 22nd.

  7. Reminders for Next Year • Withdrawals • Attendance • SAIS Information • Uploads • Kindergarten 2014/2015

  8. Withdrawals • SAIS expects students who completed the 13/14 school year to attend the 14/15 school year – (This includes 7th & 9th graders who completed the year at their elementary or junior high and are expected to attend the feeder junior high or high schools). • S99- Transfer within district: Students who have not returned to your campus but are attending another GPS campus : Enter the Summer withdrawal information to allow the new GPS campus can create the 14/15 line. • S1- Transfer Out of District: Students who have moved over summer: Enter Summer Withdrawal Information. • S4- NO SHOW: Students who do not show, with no correspondence the first 10 days of school: Wait until the 10th day of school (August 19,2014) and enter Summer Withdrawal Information.

  9. Attendance • Reminder: The only time a student can be marked absent on their first day of enrollment, is the official first day of the school year: August 6,2014 (no exceptions)

  10. SAIS Information Students who already have a SAIS number in IC: • Remember not to correct misspellings of names, incorrect date or births, or incorrect genders. • The information may only be corrected after a successful upload for the 14/15 school year has taken place.

  11. Uploads • After the first upload is completed, we will send an email of any errors that need to be corrected prior to the next upload. • The email will include the error and how to correct the error in IC. • SAIS uploads occur a minimum of every 20 days.

  12. Kindergarten • ADE does not fund second year KG. • Remember to modify the ‘Payer Code’ on the Enrollments Tab for students repeating kindergarten.

  13. Contact Us: State Reporting Team: Jeremy Betts 545-2163 Joanna Catanzaro 545-2112

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