Microsoft Office XP Illustrated Introductory, Enhanced

1. Microsoft Office XP Illustrated Introductory, Enhanced Editing Documents

2. Objectives • Open a document • Select text • Cut and paste text • Copy and paste text • Use the Office Clipboard Editing Documents Unit B

3. Objectives • Use the Spelling and Grammar checker and the Thesaurus • Find and Replace text • Use the wizards and template Editing Documents Unit B

4. Opening a Document • To modify a document, you must first open it. Current drive or folder Files stored on current drive or folder Editing Documents Unit B

5. Opening a Document (cont.) • The Save command • Use to save changes to a file • The Save As command • Use when you want to create a new file with a different filename Opening methods Editing Documents Unit B

6. Selecting Text • Before deleting, editing, or formatting text, you must select it. • Selected text is highlighted Methods for selecting text Editing Documents Unit B

7. Selecting Text (cont.) Selected text Use Down scroll arrow to see more text Editing Documents Unit B

8. Cutting and Pasting Text • Move text from one location to another • This operation is called cut and paste • Cutting text places it on the Clipboard, a temporary storage area • System Clipboard- holds one item • Office Clipboard- holds up to 24 items • Cut text using the Cut button or the Cut command • Paste text using Paste button or the Paste command Editing Documents Unit B

9. Cutting and Pasting Text (cont.) • Special characters, called formatting marks, can help you work with text Formatting mark Paste Options button Editing Documents Unit B

10. Copying and Pasting Text • Copied text is not removed from the document • Copied text is placed on the Clipboard • Use the Copy button or the Copy command Copied text Pasted text Editing Documents Unit B

11. Copying and Pasting Text (cont.) • Using the Undo, Redo, and Repeat commands • Reverse the last action with the Undo button • Keep a change that you reversed with the Redo button • Repeat a change with the Repeat command on the Edit menu Editing Documents Unit B

12. Using the Office Clipboard • Collect up to 24 items on the Office Clipboard • Text and graphics • Opens after two consecutive cut and paste actions Clipboard Stored items Editing Documents Unit B

13. Using the Office Clipboard (cont.) • Copying and moving items between documents • Open both Word documents • Cut or copy text from one document • Paste the text into the second document Editing Documents Unit B

14. Using the Spelling and Grammar Checker and the Thesaurus • Spelling and Grammar checker flags possible mistakes and suggests corrections • Use the Thesaurus to look up synonyms for repetitive or awkward words Editing Documents Unit B

15. Using the Spelling and Grammar Checker and the Thesaurus (cont.) Identified misspelled word Suggested corrections Identified grammatical error Suggested corrections Editing Documents Unit B

16. Using the Spelling and Grammar Checker and the Thesaurus (cont.) Word in document Possible meanings Synonyms for the selected word Editing Documents Unit B

17. Finding and Replacing Text • Search for and replace all instances of a word or phrase in a document using the Find and Replace feature. • To replace words, you can: • Automatically find and replace all words or • Find and review each individual occurrence of a word Editing Documents Unit B

18. Finding and Replacing Text (cont.) • Inserting text with AutoCorrect • Create your own AutoCorrect entries • Words you often type, such as a name • Words that you often misspell • To create an AutoCorrect entry • Click AutoCorrect Options on the Tools menu Editing Documents Unit B

19. Using Wizards and Templates • Word includes many templates to create documents. • A template is a formatted document that contains placeholder text • Templates for memos, faxes, letters, reports, brochures • Word’s document wizards • A wizard is an interactive set of dialog boxes that guide you through the process of creating a document Editing Documents Unit B

20. Using Wizards and Templates (cont.) Template Wizard Preview Editing Documents Unit B