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MTB Master Timetable Builder Overview

MTB Master Timetable Builder Overview. Presented by: Bonnie Manchester, ACCESS Barb Switzer, NEOMIN. PRIOR TO ENTERING MTB. All PreScheduling steps must be completed. All dates must be accurate. PreScheduling builds the blueprint for the processes in MTB. Requirements for MTB.

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MTB Master Timetable Builder Overview

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  1. MTBMaster Timetable BuilderOverview Presented by: Bonnie Manchester, ACCESS Barb Switzer, NEOMIN

  2. PRIOR TO ENTERING MTB • All PreScheduling steps must be completed. • All dates must be accurate. • PreScheduling builds the blueprint for the processes in MTB.

  3. Requirements for MTB • Know in advance what type of schedule is needed in the building. • Student Requests need to be in for eSIS to calculate and MTB to build. Schedule can be built without student requests but eSIS will not calculate sections. • Know how many periods there are to work with. • Decide which method will be used: MTB will build or copy schedule Schedule will be manually built Combination of both

  4. Rules of MTB • Permanent changes are made in the “Live” file and pulled into MTB using Refresh. • Temporary changes can be made in the active MTB version/session. Those changes will not transfer to any other session. • Section Numbers should contain TWO digits. Exp: 01

  5. Master Timetable Builder Start ScreenRole: Scheduling-MTB Update>Timetable>MTB Start ScreenAdv: School>Master Timetable Builder

  6. Menu & Button Definitions File – Delete, Create Course Section Maintenance, Refresh, Simulation More Info – Course Maintenance, Update Combined Courses, Schedule Remaining Sections, Generate New Section Numbers/Letters, Modify Targets Reports - Canned reports are available. Suggested reports: Enrollment Summary by Section, Students Missing Sections --------------------------------------------------------------------------------------------------------- Simulation – used to move student requests into the schedule. Allocate Sections – Main work area. Lists all available courses Sec. Assign – Shortcut to individual courses. Add Teacher/Room/STDP Constraints on this screen. Teachers – Teacher Availability Rooms – Room Availability Conflict Matrix – Live. Changes as schedule changes. Used to determine best placement of courses. Messages – Messages from the builder.

  7. Details of MTB Screen School box – Displays the version currently sitting in CSM Current Session Version – Displays the version that is open in MTB. Buttons: Open, New, Session options, Refresh are available. Schedule Format – Displays the 4th panel set up in School Details. Builder Constraints – Displays the 4th panel set up in School Details. This are can be overridden. Section Summary – Displays progress. Courses should be scheduled prior to Simulation. Printer will display “Courses with Not Enough Sections”.

  8. Remove Old Master Timetable Builder SessionsRole: Scheduling-MTB Update>Timetable>MTB Start Screen>File>DeleteAdv: School>Master Timetable Builder>File>Delete

  9. Create First VersionRole: Scheduling-MTB Update>Timetable>MTB Start Screen>NewAdv: School>Master Timetable Builder>New

  10. Start a New Master Timetable BuilderRole: Scheduling-MTB Update>Timetable>MTB Start Screen>NewAdv: School>Master Timetable Builder>NewRequired fields: Version = 2 digits, Title, & Description

  11. Select Set Up for New Schedule If additional periods are available & MTB will build, make courses unavailable for those periods. If period is reserved or if a pattern is needed-Set period in “Do not Start Courses in These Periods”. Once constraints are placed in these fields, some of the other functions are disabled. This will copy all teacher & rooms associated w/course. eSIS will calculate the required number of sections if student requests are in. No STDP. Clean up involved. Use this feature to copy previous versions. Makes notes in description to designate what is copied. This feature will copy the exact schedule that is in place for the current year. It can be copied in completely scheduled or unscheduled. eSIS will not calculate number of sections needed.

  12. Create>Allocate Sections

  13. Create – Section Detail

  14. Copy Teachers & Rooms>Allocate Sections

  15. Copy Teachers & Rooms>Section Detail

  16. Use Current School Year Timetable-Scheduled

  17. Current Timetable-Scheduled>Section Detail

  18. Use Current School Year Timetable Model-Unscheduled

  19. Current Timetable Model-Unscheduled>Section Detail

  20. Copy a Saved Session

  21. Session Options

  22. Heading Definitions Status = S = Scheduled, U = Unscheduled, X = To be Scheduled Blank = Parent/Child designation field Course = Course Code and Course Name Act = Actual number of students who requested course SPED = Number of SPED students who requested course Sec = Number of sections for course C = eSIS calculated number of sections-based on student requests Max = Max number of students per section – Max class size Credit = Credit value of course Grade = Grade level of course

  23. Heading Definitions PG = Predominant Grade. Double click to determine grades taking course. Useful for manipulating targets. DS =Default Semester Department=Department Format = Course format M = Max sections per period C = Consecutive periods

  24. Course AvailabilityMore Info>Update Course Availability

  25. Update Teacher TimetableMore Info>Update Teacher Timetable

  26. Update Room UseMore Info>Update Room Use

  27. Messages from the Builder 5 possible reasons why a course will not schedule • Teacher Unavailable • Room Unavailable • Course Unavailable • Max Sections per Period Violation • Targets

  28. Messages from the SchedulerMore Info>Messages from the Scheduler

  29. Scheduling

  30. Scheduling>More button The More button is used when a course needs to be scheduled into more than one period, day, term, or semester.

  31. TargetsMore Info>Modify Targets

  32. Refresh

  33. Parent/Child CoursesMore Info>Update Combined Courses

  34. Parent/Child CoursesUpdate Combined Courses>Timetable With

  35. Conflict Matrix

  36. Setting Up Host CourseCourse Maintenance>More

  37. Scheduling Host Course

  38. Scheduling Courses Within Host

  39. Schedule Remaining SectionsMore Info>Schedule Remaining Sections

  40. Step 1File>Create Course Section Maintenance

  41. Generate New Master Timetable1. Verify version2. Select “No” to explode 3. Click on “Create” – will run through process of analyzing, deleting, & creating.4. Process moves schedule from MTB to next year’s course section maintenance.

  42. Courses With Not Enough SectionsPrinter button on Generate New Master Timetable screen

  43. Course Section Maintenance-Next Year* Run Enrollment Summary by Section* Verify STDP, Teachers, Rooms, Max, Dates

  44. Tips prior to Simulation • Run the Enrollment Summary by Section-Master Schedule without students. Make sure all sections have teacher, STDP, & room. • Never move a singleton • If MTB is building, make a copy prior to scheduling remaining sections.

  45. Simulation • Recommended: Everyone should be off all student schedules in the building prior to running Mass Simulation.

  46. Simulation

  47. Simulation – Step 1

  48. Simulation Parameter Screen

  49. Simulator Status

  50. Simulation - Final Simulation?Yes = Pop up - Do you want to explode courses?

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