1 / 34

Funding and Budgets with contributions by John Emerson

Funding and Budgets with contributions by John Emerson. Warning: This assignment can cause gray hair and male pattern baldness. Funding Sources. Vocational Education Act (VEA) Carl Perkins Act Originally for disadvantaged and handicapped Allocated funds

ebony
Download Presentation

Funding and Budgets with contributions by John Emerson

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. Funding and Budgetswith contributions byJohn Emerson Warning: This assignment can cause gray hair and male pattern baldness

  2. Funding Sources Vocational Education Act (VEA) • Carl Perkins Act • Originally for disadvantaged and handicapped • Allocated funds • Unlike discretionary grants is no competition • Federal money • No known as 131 & 132 funds • Still for handicapped and disadvantaged • 131 Secondary levels • 132 Adults • Allocated funds for Career & Technical Education

  3. Funding Sources cont’ Adult Education Funds • Based on attendance • Reported on J152A form • Includes: • ABE: Adult basic education - can not perform at 6th grade level • GED: General education development test - have reached 6th grade level • High School Diploma classes • ESL: English as a second language - can be combined with citizenship classes

  4. Funding Sources cont’ ROP Regional Occupation Programs • Categorical • Based on ADA – average daily attendance • Double dipping – school receives ADA then ROP gets ADA credit • Consolidated with district general fund for district operating expense

  5. Funding Sources cont’ Competitive Grants – soft money • Competing with all districts for same money • Readers assign points – districts with highest points get the funds • Expenditure of award must comply with grant proposal • Grants written for salary – once money is gone you have teachers with no program to teach • Try to write grants for equipment, labs, etc. • Strict accountability – be careful you don’t get in over you head

  6. Funding Sources cont’ CalWORKS – California Work Opportunity and Responsibility to Kids • Formerly GAIN (Greater Avenues for Independence) and JTPA (Job Training Partnership Act) • High in bureaucracy • Highly competitive • Rules continually changing • Write ROP/Adult Ed into SIP (School Improvement program) to count attendance on census date

  7. ADA – Average Daily Attendance • Paid based on revenue limit • State determines unit per district • Varies by LEA (Local education agency) • Examples • District X may get ~ $1900 per student • District Y may get ~ $2600 per student • District Z may get ~ $5000 per student

  8. ADA – Average Daily Attendancecont’ • 1 unit ADA = 525 hours of attendance • 1 unit ADA earns 1 revenue limit i.e. $2600 • 1 unit ADA = 6 hours of student in-class attendance for a comprehensive high school • 240 minutes (4 hours) is the maximum a school district can claim in 1 day for 1 student • Additional 120 minutes (2 hours) for ROP attendance (also reduces class size) • 180 minutes (3 hours) for continuation HS

  9. ADA – Average Daily Attendancecont’ • Passing periods between regular classes count toward ADA • Passing periods between regular classes and ROP classes do not count toward ADA • 15 hours per week per student maximum for adult students • ROP has no limit • Excused vs. unexcused attendance tracking is not allowed

  10. ADA – Average Daily Attendancecont’ • K-12 employs negative attendance – mark when students are not present • ROP and adult education uses positive attendance – mark when students are present • Audit exceptions • Pull registration records • Select arbitrary time period • Compare all factors

  11. CAP/Growth/COLA & Deficit Definitions • CAP – Maximum student ADA hours which will be reimbursed by the CDE • Growth – Allowable percentage increase in CAP • COLA – Cost of living adjustment added to base salary to account for increased cost of providing services to the community • Deficit [funding] – State has insufficient money to pay capped ADA so it only pays 80%

  12. CAP/Growth/COLA & Deficit • When state money is tight CAP ADA maximum revenue limit is based on a prior year • Growth allows percentage (i.e. 2%) to be added to base (CAP) to compensate for growth • COLA can be added to base • It takes 18 months to find out what your actual revenue limit – therefore • Districts operate on an estimated budget which may not be their actual budget determine 18 months following beginning of fiscal year

  13. Estimated ADA & IncomeExample District X located in San Bernardino County • District X ADA unit revenue limit = $2600 • SB County retains computational unit (comp unit) for operating expenses • District X receives actual revenue limit of $2000 • 1 ADA unit = 525 hours • 1 student attending 525 hours • Group of students attending 525 hours jointly • Class approved for 180 requires 3 student attending every day to generate 1 unit of ADA • Build in attendance factor of 0.75 into budget to compensate for absences

  14. Budget Strategy • Compute costs first • Fixed costs = mandatory costs • Discretionary costs = money you can play with • Compute fixed costs • Add discretionary costs • Calculate backwards to determine # students necessary to run class

  15. Budget Strategy cont’ • Lottery money not capped; paid per ADA unit • Where you can “hide” money to provide cushion • 4000 accounts: Books and Supplies • 5000 accounts: Contracted services and other operating expenses • 6000 accounts: New equipment • You didn’t hear it from me • Indirect costs – Local, State, Federal

  16. Program Budgets • Object codes are buried in 23 digit budget account number 01 – 304 – 40 – 4310 – 000 – 000 Federal $ or district match Funding sourceobject code from budget 01 = general funds 08 = adult ed (cannot be mingled with general funds)

  17. Print example budget for reference before continuing

  18. Program BudgetsEstimated ADA & Income Formula # sections X # slots X 180 hrs X 0.75÷ 525 hrs =20.57 X $1900 = $41142 2 classes20 kids(1 ADA) (total ADA)(gross income) (attendance factor) (revenue unit/computational unit) (2 sections @ 180 hrs ea = total hrs)

  19. Program BudgetSalaries • Calculate salaries with 4-5% COLA • Contract teachers = full-time • Hourly teachers = part-time • Contract is part of bargaining unit • Salary schedule example $40,000/yr prorated @ $25/hr/day + prep time = ROP cost Prep time ~ 40% of salary = ~ $16000 • Part-time @ $25/hr @ 2 hrs/day for 180 days = $9000 • Full-time @ $25/hr @ 6 hrs/day for 180 days = $27,000 • Full-time Prep time @ 40% = $27,000 X 40% = $10,800 • Total Full-time salary + prep = $27,000 + $10,800 = $37,800

  20. Program Budgets1000 Certificated Salaries (fixed) • 1110 Certificated employees = credentialed faculty 1 teacher X 8 hrs/day X 180 days @ $18/hr = $25,920 of includes 1 hr prep/day annual budget • 1140 Substitute salaries 10 days @ $75/day = $750 annually • Total 1000 Certificated Salaries annually $26,670

  21. Program Budgets2000 Classified Salaries (fixed) • Classified Staff – non-credentialed support staff • 2100 Vocational Technical Assistant • 2300 Clerical staff

  22. Program Budgets3000 Employee Benefits (fixed) • 3100 State Teachers’ Retirement System 8.25 % X $26,670 (1000 total) = $2201 • 3200 Public Employees’ Retirement Fund • 3300 Medicare 1.45 % X $26,670 (1000 total) = $387 • 3350 Alternative Retirement System • 3400 Health and Welfare Benefits $5500 X 1 (# FTE - full-time equivalent FTE) = $5500 • 3500 State Unemployment Insurance 0.05 % X $26,670 (1000 total) = $14 • 3600 Workers’ Compensation Insurance 1.5 % X $26,670 (1000 total) = $401

  23. Program Budgets4000 Books and Supplies (discretionary) • 4100 Textbooks • 4200 Other Books • 4300 Instructional Supplies

  24. Program Budgets5000 Contracted Services andOther Operating Expenses (discretionary) • 5100 Consultant Services • 5110 Approved In-service Activities(see program description form) 1 teacher X $60 X 3 days (3 max, 1 county, 2 district) = $180 • 5200 Travel/Conference • 5400 Insurance • 5500 Utilities and Housekeeping Services • 5600 Contracts, Rents, and Leases • 5630 Rents and Leases • * 5690 Student Transportation

  25. Program Budgets6000 New Equipment (discretionary) • * 6490 Equipment (Attach list of equipment cost and vendor) • * 6590 Equipment Replacement Program BudgetsNon-Coded Support Services (fixed) • District operating expense decentralized programs Subtotal all items $35,353 X 15% = $5303 without asterisks (*) (not to exceed 15%)

  26. Program BudgetsEnrollment Management • Minimum Target 12 students X 180 days X 6 hrs/day = 12,960 hrs 12,960 hrs X 90% attendance = 11,644 hours 11,644 hours ÷ 525 (1 ADA) = 22.21 total ADA 22.21 total ADA ÷ 5 hrs/day = 3.7 ADA/hr • Target 15 students X 180 days X 6 hrs/day = 16,200 hrs 16,200 hrs X 90% attendance = 14,580 hrs 14,580 hours ÷ 525 (1 ADA) = 27.77 total ADA 27.77 total ADA ÷ 5 hrs/day = 4.63 ADA/hr

  27. Fee-based Classes • Locally designed and operated classes • Demand driven curriculum content • Most common in adult education programs • Fee charged per student • Fee paid by student • Start-up costs more expensive than maintenance costs Estimated costs ÷ # expected students = charge for class

  28. Budgetary Record Keeping • Perkins = Federal funding • Mandatory inventory control • Requires Vocational Education Act (VEA) tag VEA 131 – 98 – 4671 Secondary fundsbudget yearinventory # • Second tag to identify ROP ownership • Must notify Federal government if • Taken out of service • Becomes obsolete

  29. PO’s, Requisitions, Bid Limits,& Quote Limits • Requests require requisition • PO issued to authorize order • Quote limit = expenditures over $25,000 requires 3 quotes • Bid limit = public notice with sealed bids

  30. Time Sense • Time sense refers to the time students are in classroom for ADA • Business department and instructors have different time senses • Business department doesn’t care students are sitting in front of computers that don’t work as long as they are in class • Instructor are concerned with productive classroom hours • You need an instructor time sense for TQM

  31. Annual Reports and Documentation • Annual Reports include: • ADA - Annual Daily Attendance • PBA – Performance Based Accountability • Follow-up Data • CCR – Coordinated Compliance Review • OCR – Office Civil Rights review • Documentation • Use of transferred funds • Transfer funds & amend budgets by end of fiscal year

  32. Other Considerations • Track open POs and how much is owed • Applications concerns • Format must be precise • Due dates must be met • Deadline cutoffs are absolute

  33. Estimated Budget Overview Staff Development (discretionary) Other Utilities Capital Outlay Salaries And Benefits Facilities Instructional Materials & Supplies

  34. Ready – Set - Go To your Funding & Budgetary Procedures Assignment Good Luck!

More Related