STRATEGY FOR STRENGTHENING CIVIL SOCIETY PARTICIPATION IN THE ACTIVITIES OF THE OAS

1. STRATEGY FOR STRENGTHENING CIVIL SOCIETY PARTICIPATION IN THE ACTIVITIES OF THE OAS Department of International Affairs Secretariat for External Relations January 22, 2010

2. CONTENTS • Executive Summary • Objectives of civil society participation in OAS activities • Background • Policy basis of CSO participation in OAS activities, set forth in various mandates • Principles that will guide civil society participation at the OAS • 6. Actors and requirements considered in the strategy • a. Actors • b. Requirements for meaningful CSO participation

3. CONTENTS • Elements of the Strategy • a. Challenges to be addressed by the Strategy • b. Registry of Civil Society Organizations in the OAS • Level and scope of participation • d. Criteria for inviting CSOs to participate in OAS activities • e. Proactive delivery of information • f. Consultation • g. Broad dissemination of the Strategy

4. PROCESS OF DEVELOPMENT OF THE STRATEGY • Contract a consultant / Terms of Reference • Analysis of OAS documents related to civil society participation • Interviews with key actors: • 11 Member States • 6 OAS Directors • 9 CSO Representatives • Consultation about the draft strategy with key actors • Analysis and discussion about the results of the process • Draft Strategy disseminated to the CISC in May 2009

5. EXECUTIVE SUMMARY Study of OAS documents Background CIVIL SOCIETY STRATEGY Views and recommendations from Member State representatives and OAS staff Views and recommendations from CSOs

6. OBJETIVES OF THE STRATEGY • Contribute to strengthening democracy • Create spaces for substantive, timely, and informed dialogue among representatives of governments and CSOs • Foster cooperation by CSOs, allowing them to make contributions and share expertise on matters of public interest

7. POLICY BASIS AND GUIDING PRINCIPLES POLICY BASIS GUIDING PRINCIPLES Transparency Access to information Equity (equal opportunity) Non-exclusionRecognition of and respect for diversity, receptivity, and voluntary participation OAS ResolutionsArticles of the Inter-American Democratic CharterDeclarations and Plans of Action of the Summits Process

8. POLICY BASIS: RESOLUTIONS • 1971: GA defines relationship with civil society. • 1994: Study begins on the granting of specific status to nongovernmental organizations at the OAS. • 1997: Resolution CP/RES. 704 (1129/97) “Status of Non-Governmental Organizations (NGOs) in the OAS”. Preparation of guidlines that include: • Selection criteria with regard to NGO participation in projects and activities • Project financing opportunities • Document dissemination to CSOs • 1999: In the GA in Guatemala, Resolution AG/RES. 1661 (XXIX-O/99) “The Organization of American States and Civil Society” approves: • The establishment of a Committee on Civil Society Participation in OAS Activities within the Permanent Council (PC); • Preparation of a Register of NGOs; • Resolution CP/RES. 759 (1217/99) “Guidelines for the Participation of Civil Society Organizations in OAS Activities,” which establishes a register of civil society organizations.

9. POLICY BASIS: RESOLUTIONS • 2001: In the GA in Costa Rica, Resolution AG/RES. 1834 (XXXI-O/01) “The Organization of American States and Civil Society,” instructs the Permanent Council: • To develop strategies to increase civil society participation at the OAS. • Mandates contained in the Plan of Action of the Summit of the Americas held in Quebec, Canada. • 2002: In the Bargados GA, Resolution AG/RES. 1852 (XXXII-O/02) “Increasing and Strengthening Civil Society Participation in OAS Activities,” calls for: • Analyzing the feasibility of establishing a specific voluntary fund to support the particiaption of civil society organizations in OAS activities. • 2003: Resolution AG/RES. 1915 (XXXIII-O/03) “Increasing and Strengthing Civil Society Participation in OAS Activities” resolves: • To include on the draft schedule for regular sessions of the OAS General Assembly, before the inaugural session, as a regular activity, the informal dialogue that has been taking place thus far between heads of delegation and representatives of CSOs. • The creation of a specific fund for voluntary contributions to support the participation of CSOs in OAS activities.

10. POLICY BASIS: RESOLUTIONS • 2008: Resolution AG/RES. 2395 (XXXVIII-O/08) “Increasing and Strengthening Civil Society Participation in Activities of the OAS and in the Summits of the Americas Process,” resolves: • To request the General Secretariat to develop a strategy for a coordinated approach to encourage civil society participation in OAS activities, for consideration by Member States. • CP/CISC-371/08 “Draft Work Plan of the CISC 2008-2009 (Presented by the Chair) • The Department of International Affairs of the SER, acting as Technical Secretariat of the CISC, presents a proposed Committee work plan for the 2008-2009 term, which includes actions, the assignment of responsibilities, and timeframes for implementing the mandate set forth in AG/RES. 2395 (XXXVIII-O/08), which, in turn, incorporates the history of mandates issues in this area. • Prparation of a Strategy for CSO Participation in OAS Activities by the Department of International Affairs of the SER of the OAS, in pursuit of the mandate given in AG/RES. 2395 (XXXVIII-O/08).

11. POLICY BASIS ARTICLES OF THE INTER-AMERICAN DEMOCRATIC CHARTER • According to the Inter-American Democratic Charter, democracy is the cornerstone of the OAS, a necessary condition for the countries’ participation, and the basis of all its activities. Article 1:“The peoples of the Americas have a right to democracy and their governments have an obligation to promote and defend it.” • Articles 3 and 4 of the Inter-American Democratic Charter refer to the “essential elements” of representative democracy, which include respect for human rights and fundamental freedoms; the exercise of power in accordance with the rule of law; the pluralistic system of political parties; the separation of powers and independence of the branches of government; transparency, probity, and responsible public administration on the part of governments; respect for social rights; and freedom of expression and citizen participation. • Article 6 provides that “It is the right and responsibility of all citizens to participate in decisions relating to their own development. This is also a necessary condition for the full and effective exercise of democracy. Promoting and fostering diverse forms of participation strengthens democracy.” • Article 26 states that “the OAS will consult and cooperate on an ongoing basis with member states and take into account the contributions of civil society organizations working in those fields.”

12. POLICY BASIS DECLARATION OF COMMITMENT OF PORT OF SPAIN (V SUMMIT), DECLARATION OF MAR DEL PLATA (IV SUMMIT) AND THE DECLARATION OF NUEVO LEON (SPECIAL SUMMIT) • The Declaration of Commitment of Port of Spain: “We commit to continue encouraging the participation of our peoples, through the engagement of our citizens, communities and civil society in the design and execution of development policies and programmes, by providing technical and financial assistance, as appropriate, and in accordance with national legislation to strengthen and build their capacity to participate more fully in the inter-American system.”. • The Declaration of Mar del Plata, of the Fourth Summit of the Americas in November 2005, indicates: “Increased participation by citizens, communities, and civil society will contribute to ensuring that the benefits of democracy are shared by society as a whole.” • The Declaration of Nuevo Leon: “We recognize the role of civil society and its contribution to sound public administration and we reaffirm the importance of continuing to forge new partnerships that will enable constructive ties to be built between governments, nongovernmental organizations, international organizations, and the diverse sectors of civil society to work in favor of development and democracy.”

13. ACTORS AND REQUIREMENTS OF THE STRATEGY ACTORS

14. CONCEPT CSO: CP/RES. 759 (1217/99) • A Civil society organization is any national or international institution, organization, or entity made up of natural or juridical persons of a nongovernmental nature, that carries out activities in areas of work relevant to the functions of the OAS, that do not contradict its principles and norms, and that is legally recognized and has transparent administrative practices.

15. REQUIREMENTS FOR PARTICIPATION CP/RES. 759 (1217/99) “Guidelines for the Participation of Civil Society Organizationsin OAS activities” • To register in the OAS, the CSO must: • Demonstrate that its activities do not contradict the principles of the OAS • Have a recognized legal standing and transparent administrative practices • Have a legal representative • Have an institutional structure that includes appropriate mechanisms for holding its officers accountable • Have an established headquarters and conduct its principal activities in one of the OAS Member States • Present a report of its sources of financing • Be independent from the government • Not have its headquarters or conduct their principal activities in any territory over which there exists a sovereignty dispute

16. ELEMENTS OF THE STRATEGY: CHALLENGES • Democratization of access to OAS activities • Delivery of relevant, meaningful and timely information for CSO participation • Establishing clear, transparent procedures to facilite access and cooperation with OAS bodies • Clarifying the apprehensions of Member States regarding CSO representation • Eliminate restriction by governments to the participation of CSOs registered in the OAS

17. ELEMENTS OF THE STRATEGY: Registry of CSOs in the OAS Principal mechanism for giving civil society access to participate in OAS activities. Priority will be given to CSOs that meet the following criteria: • Experience: CSOs with at least five years of experience and demonstrated experience in their areas of activity • Geographic representation and scope: CSOs that perform their work in multiple countries of the Hemisphere, regional networks, subregional and national networks, and individual organizations

18. Civil Society Organizations Contacts Registry of Civil Society Organizationswithin the Organization of American States (OAS) The following is a register of all civil society organizations approved by the Permanent Council for participation in OAS activities, in compliance with Article 7 of Resolution CP/RES. 759. The applications, prepared by the Summits of the Americas Secretariat, are listed beneath the links to the websites of the respective civil society organizations: A|B|C|D|E|F|G|H|I|J|K|L|M|N|O|P|Q|R|S|T|U|V|W|X|Y|Z|See All ELEMENTS: LEVEL AND SCOPE OF PARTICIPATION The OAS grants the CSOs consultative status that allows them to participate in OAS activities. The OAS commits to: • Proactive and timely delivery of information • Effectively consider the contributions, critiques and proposals put forth by CSOs • Delivery of period reports on the work carried out, the recommendations received, and the decisions taken in relation to civil society contributions

19. ELEMENTS: LEVEL AND SCOPE OF PARTICIPATION GAMinisterialsPCCAJPCISCCHS

20. Civil Society Organizations Contacts Registry of Civil Society Organizationswithin the Organization of American States (OAS) The following is a register of all civil society organizations approved by the Permanent Council for participation in OAS activities, in compliance with Article 7 of Resolution CP/RES. 759. The applications, prepared by the Summits of the Americas Secretariat, are listed beneath the links to the websites of the respective civil society organizations: A|B|C|D|E|F|G|H|I|J|K|L|M|N|O|P|Q|R|S|T|U|V|W|X|Y|Z|See All ELEMENTOS: CRITERIA FOR INVITING CSOs TO PARTICIPATE IN OAS ACTIVITIES • Prior entry in the Registry • Relevance • Breadth or scope (regional and subregional networks, thematic areas) Registry of Civil Society Organizations within the Organization of American States (OAS)The following is a register of all civil society organizations approved by the Permanent Council for participation in OAS activities, in compliance with Article 7 of Resolution CP/RES. 759. A|B|C|D|E|F|G|H|I|J|K|L|M|N|O|P|Q|R|S|T|U|V|W|X|Y|Z|See All

21. ELEMENTS: PROACTIVE DELIVERY OF INFORMATION • General information on the Web • Individualized information to CSOs

22. Civil Society Organizations Contacts Registry of Civil Society Organizationswithin the Organization of American States (OAS) The following is a register of all civil society organizations approved by the Permanent Council for participation in OAS activities, in compliance with Article 7 of Resolution CP/RES. 759. The applications, prepared by the Summits of the Americas Secretariat, are listed beneath the links to the websites of the respective civil society organizations: A|B|C|D|E|F|G|H|I|J|K|L|M|N|O|P|Q|R|S|T|U|V|W|X|Y|Z|See All ELEMENTS: CONSULTATION • A clear recognized approach that allows for substantive dialogue • Study of contributions by participatns, decision-making, and preparation of the report • Distribution of reports on the outcome

23. Civil Society Organizations Contacts Registry of Civil Society Organizationswithin the Organization of American States (OAS) The following is a register of all civil society organizations approved by the Permanent Council for participation in OAS activities, in compliance with Article 7 of Resolution CP/RES. 759. The applications, prepared by the Summits of the Americas Secretariat, are listed beneath the links to the websites of the respective civil society organizations: A|B|C|D|E|F|G|H|I|J|K|L|M|N|O|P|Q|R|S|T|U|V|W|X|Y|Z|See All ELEMENTS: BROAD DISSEMINATION OF THE STRATEGY ESTRATGIA DE LA SOCIEDAD CIVIL

24. PREPARED BY THE DEPARTMENT OF INTERNATIONAL AFFAIRSSECRETARIAT FOR EXTERNAL RELATIONShttp://www.civil-society.oas.org/civilsociety@oas.org