REDUCE YOUR DISPOSAL COST THE FEDERAL SURPLUS PROPERTY DONATION PROGRAM

REDUCE YOUR DISPOSAL COST THE FEDERAL SURPLUS PROPERTY DONATION PROGRAM Scott E. Pepperman Executive Director National Association of State Agencies for Surplus Property www.nasasp.org Other Agency Logo

TOPICS- NASASP-FEDERAL SURPLUS PROPERTY PROGRAM-WHAT NASASP CAN DO FOR YOUR AGENCY- CURRENT ENDEAVORS- PARTNERSHIP HOW TO????- WRAP UP- Q AND A

THE NATIONAL ASSOCIATION OF STATE AGENCIES FOR SURPLUS PROPERTY, INC. THE WORLDWIDE LEADERS IN SURPLUS ASSET MANAGEMENT GSA’S PARTNERS IN THE FEDERAL SURPLUS PROPERTY DONATION PROGRAM

Who is NASASP ??? • History of NASASP??? • What does NASASP Do???

WHY is there a NASASP, Inc.? • TO protect (Congress), promote (Marketing) and enhance (Partnerships) the Federal surplus property program, • TO speak to the Federal government with one voice; and • TO provide a conduit and centralized network to all state and Federal agencies for the disposition of personal property.

"Pro Bono Publico"- This Latin phrase is found on the insignia of the National Association of State Agencies for Surplus Property (NASASP, Inc.). Literally… it means "for the public good.” Expanded meanings include "for the public good for the welfare of the whole." That’s the mission of the State Agencies for Surplus Property (SASPs) that make up NASASP, Inc.

THE FEDERAL SURPLUS PROPERTY DONATION PROGRAM IS . . .Best Example Of Federal, State And Local Governments Working TogetherAnnually Saves American Taxpayers Over $100 MillionStretches Local Budget DollarsRecycles Your Tax DollarsFinally It Is A Program That Helps Make The Impossible. . . Possible

HISTORY • Federal Administrative and Services Act of 1949, later amended • P.L. 94-519 (1976) • Stewart B. McKinney Act (1986) • P.L. 105-50 (1997) • Title 40, Section 549 (2002)

Federal Surplus is defined as… • All personal property and equipment of the federal government and military branches, once no longer needed by the government, including: • Obsolete (Computers) • No longer useful life (Humvees) • Overage (Blue Jeans) – No longer economical

GSA Screening Cycles(… where SASPs fall in the cycle) Internal Agency Redistribution GSA Cycle Federal Utilization Donation Cycle Public Auction State Agency for Surplus --State Government --Local Governments Towns, cities, villages Schools, police, fire -- Not-For-Profit Entities Shelters, etc -- SBA (8)(a) Within Federal Agencies --Dept. of Defense --Law Enforcement --Fire Fighters Between Federal Agencies --Social Security Admin --F.B.I. --Small Business Admin --others

What is a SASP? - State Agency Designated by the Governor to act as a partner to GSA in Administering the Program. - State Agencies for Surplus Property (SASPs) are governed by the rules, policies and programs promulgated by the… U.S. General Services Administration (GSA) SASP MISSION: “For the public good…to Donate surplus federal property to eligible organizations in a fair and equitable manner.” * Responsibilities (Eligibility, Compliance, Accountability, Security)

What is a Donee? • Any tax-supported government or public agency established by or pursuant to state law qualify under this criteria generally referring to : • State and Local Government Departments • This includes, but is not limited to: • Police • Fire • Museums, libraries

Other Eligible Organizationsfor Surplus Property… • Programs for homeless • Food Bank • Shelter • Or, support services to the homeless • Such organizations may include: • Legal Services • Transportation • Job Training

And…Non-Profit Programs such as…for the Elderly • State, local government agencies and non-profit organizations or institutions providing services to senior citizens via funds provided under the Older Americans Act of 1965, Title IV or XX of the Social Security Act or under the Economic Opportunity Act which include the following: • Adult Day Care • Senior Centers • Services Like Transportation

…any Non-Profit, Tax-Exempt Health or Educational Entities • Non-profit educational and public health activities exempt from taxation under Section 501(c)(3) of the Federal Internal Revenue Code. • Hospitals • Clinics • Drug Rehab • Colleges • Universities • Child Care/Day Care • Charter Schools • Home Schools

Transfer of Federal Surplus Property toParticipants in theSmall Business Administration’s 8(a) Program

FOR VETS ACT OF 2010 S. 3794 Educational and Health Programs Approved by Secretary of Veteran’s Administration

Where do eligible organizations find Federal Surplus? • Warehouses (SASP) • Direct Allocations (Federal Warehouse) • Electronic Screening – GSAXcess

What types of property are available to eligible donees? • Not real property • Anything Uncle Sam uses . . . • Useful and Unusual • Frozen Fish ??? • TSA – Box of Rocks

NASASP provides Accountability Property must be acquired for program purposes. Personal use or use outside the State is strictly prohibited. Property must be placed into use within 12 months of receipt and used for a period of 12 months thereafter (18 months for passenger vehicles and property with a value in excess of $5,000). Property not utilized in accordance with this requirement must be reported back to the SASP for transfer or other disposition. Cannibalization of an item or secondary use of an item for purposes other than its original intended use may be approved at the time of donation. During the 12- or 18-month use period, the Donee may not sell, trade, lease, lend, bail, encumber, or otherwise dispose of such property without the prior written approval of GSA or state SASP. The fraudulent acquisition, use, or sub-sequent unauthorized disposal of property shall be subject to criminal prosecution and penalty. Periodic on-site visits are conducted to ensure program compliance. Civil Rights

Are There Costs Involved For The Federal Government Donee??? • Federal Government Cost • Donee Cost (Service Charge) - Minimal - Necessary - Taxpayer Benefit (100% R.O.I.)

Reducing Your Disposal Cost Networking, Reduce Resources, Transportation, Warehousing, Accountability Assist with Disaster Relief Efforts – Networking, Transportation, Accountability Expedited Screening – Reduce Cost State Managed Property Centers – Reduce Space Reuse is Recycling – Reduce Carbon Footprint

Assist with Disaster Relief Efforts BEFORETHE DISASTER OCCURS… • Collect and warehouse necessary basic supplies, equipment, water, cots, clothing, etc.

Assist with Disaster Relief Efforts DURINGTHE DISASTER… • Provide coordination,Packaging and shipment of life-saving basic equipment and property

Assist with Disaster Relief Efforts AFTERTHE DISASTER… • Aid in distribution and communication with emergency response units. • Provide an immediate shelter or transition area of Property and/or Personnel.

Expedited Screening • Allows your federal agency to remove and transfer personal property quickly • Must be approved by GSA • No cost to your agency

Offer State-Managed Property Centers • SASPs enter into agreements with federal agencies--with GSA approval--to serve as Property Holding Centers • Federal property is made available at SASP warehouse for screening • Benefit to federal agency is ability to quickly remove property with minimal expense.

REUSE IS RECYCLING • - Recycle Federal Tax Dollars • - E.O. 13514 – Federal Leadership In Environmental Energy And Economic Performance (2009) • GSA Bulletin FMR B-34 • Disposal Of Federal Electronic Assets (2012) • - Green, When It Was Only A Color

NASASP . . . NOW • NPMA • State and Local Government SIG • NEW Certification • Co-National Meetings • State and Local Government Initiatives • ASTM • Committee E53 – Asset Management Standards • ISO 55000 (E53.10) • GSA • SLAM • - UNICOR

WRAP-UP . . . HOW TO?? • www.nasasp.org (Your State) • GSA, our Federal Partner • ExecutiveDirector@nasasp.org • Partnership

… Contact your state SASP and see how we can save your agency time and money by disposing of your federal property! www.nasasp.org

QUESTIONS? Scott E. Pepperman Executive Director NASASP National Association of State Agencies for Surplus Property, Inc. 5 Briarwood Court Mechanicsburg, Pennsylvania 17050 Telephone No. : 717-389-5100 Fax No: 717-795-7594 E-mail: ExecutiveDirector@nasasp.org Web site: www.nasasp.org

REDUCE YOUR DISPOSAL COST THE FEDERAL SURPLUS PROPERTY DONATION PROGRAM