The Cayman Islands 2010 Population and Housing Census

1. The Cayman Islands 2010 Population and Housing Census

2. Contents: Overview Frames 3- 17 Census Organization Frames 18- 22 Census Operations Frames 23- 28 Census Training Frames 29- 31 Basic Census Concepts Frames 32- 37 Structure of the Questionnaire Frames 38- 41 Keeping the Census Safe and Secure Frames 42 - 44 Census Quality Controls Frames 45 - 47 Census Contacts Frame 48

3. Overview of Population and Housing Census for the Cayman Islands 2010

4. What is a Population and Housing Census? The process of collecting, compiling, analyzing and publishing demographic, socio-economic and environmental data pertaining to all persons in a country and the national housing stock, at a specified time. Emphasis is placed on Housing and Population.

5. What is a Population and Housing Census? The process of collecting, compiling, analyzing and publishing demographic, socio-economic and environmental data pertaining to all persons in a country and the national housing stock, at a specified time. Emphasis is placed on Housing and Population.

6. Census is a snapshot It is a complete count of the population and living quarters. It provides detailed benchmark data on the size of the population, age structure, educational attainment, economic activity, disability, housing and household amenities and other major socio-economic characteristics. It provides data that can be disaggregated at the lowest geographical level

7. Census is the largest data gathering in any country Most costly exercise (the budget for Census 2010 is $1.069 million, 80 % of which is for the cost of enumerating 277 enumeration areas; an enumeration area comprises approximately 100 households) Taken every ten years (the last Census was in 1999; the current one was not conducted in 2009 because a Census should not be taken during an election year) Preparatory period: 2-3 years before going into the field

8. Why take a Census? Many changes in the social fabric of a country take place over time. Fluctuating rates of population growth due to changing birth and death rates, changing migration patterns, economic factors that affect employment rates. Impact/implications re the demand for social services: e.g. health, education and infrastructure including water, electricity and transportation systems etc. Census provides baseline data for disaster preparedness and emergency response for each area or district in Cayman

9. Users of Census Data Government policy makers Private industry Media Academia, researchers Labour organizations Small and large businesses General public International organizations such as ECLAC, ILO (International Labor Organization), etc.

10. Legal Authority The Census is conducted in accordance with the Statistics Law of the Cayman Islands 2010 Census Order defines who should be counted, the information to be collected, and who should provide such information. Census Regulations outlines the duties of the ESO Director, the Census Manager, Area Coordinators, Field Supervisors and Enumerators.

11. Census Information is Confidential The Statistics Law states that all information collected from the Census are confidential. All field staff and permanent employees of the ESO are required to sign an Oath of Secrecy. The Statistics Law stipulates penalties of $5000.00 and/or one year imprisonment for non-compliance or breach of confidentiality.

12. Census information is Confidential, cont’d It is preferred that residents respond voluntarily to the Census questionnaire All Census workers are REQUIRED BY LAW not to divulge information to anyone who is not a sworn employee of the Census organization.

13. Who is counted? All persons who usually reside within the borders of Cayman Islands at the time of enumeration are to be counted in the census, regardless of citizenship or length of stay. ‘Usually’ refers to having lived in Cayman Islands for at least six months or having the intention to remain in Cayman for at least six months. A count of the usual residents is referred to as a de jure Census.

14. Who is counted? cont’d The following persons who are outside the country are to be counted where they usually live: Persons temporarily absent for less than 6 months on business, holiday, medical treatment, etc Person studying abroad who have the intention of returning home, regardless of the length of stay abroad

15. Where are they counted? Persons are to be counted at wherever their usual place of residence is at the time of enumeration.

16. How is a census taken? Use of Enumeration Area maps Use of data collection instrument Visitation Record Questionnaire (takes into account time frame and national priorities) Face-to-face interviews Requires extensive field organization and quality control

17. Who provides the census information? Ideal: Each responsible adult (18 years or older) in the household should be interviewed In practice: Any responsible adult provided that he/she knows all the required answers. Combination – may require revisits.

18. Measure of Success The level of completeness (coverage) achieved All households are visited and all residents are counted All dwelling units are recorded (Visitation Records) The quality of the collected information Edit all completed questionnaires and visitation records by enumerators, field supervisors and ESO staff

19. ESO Census Organization, Reporting Structure, and Roles and Responsibilities

20. CENSUS ORGANIZATION ESO Social Statistics Supervisors (3) Director, ESO Census Advisory Committee and Sub-Committees (11) Census Manager Area Coordinators (9) Field Supervisors (57) Editors/Coders (12) Enumerators (263)

21. Role of Census Staff • ESO Director: responsible for the management of the Economic and Statistics Office, which has the responsibility for conducting the Census. • Census Manager: responsible for the overall management of the Census • Area Coordinators: responsible for the management of the Census in a particular district or area within a district.

22. Role of Census Staff,cont’d • Field Supervisors: responsible for supervising at least four (4) enumerators as they collect Census data. • Enumerators: primary data collectors for the Census. They are assigned an enumeration area and are required to canvass, list and conduct interviews. • ESO Social Statistics Supervisors: assists the Census Manager in pre-field and post-field operations • Editors/Coders: responsiblefor making edit checks and coding specific responses.

23. Census Advisory Committee

24. 2010 Census Operation

25. 2010 Census Operation • The Census operation involves three (3) phases: • Pre-enumeration activities • Census enumeration • Post-enumeration activities • Preparation began in 2008 with Cabinet’s approval for the conduct of the 2010 Census and organization of the Census Advisory Committee. • Enumeration will begin on Census Day, October 10, 2010, and is expected to last for six weeks. • The post-enumeration activities are expected to take one year.

26. 2010 Census Procedures, cont’d Pre-enumeration Activities: Cabinet’s approval for the census to be taken Census Advisory Committee and sub-committees established Census Advisory Committee and sub-committee meetings Questionnaire and training manual developed Tabulation plan developed Publicity plan developed and census publicized Questionnaire tested and revised Preparation of Census Order and Regulations Finalizations of questionnaire and other census documents

27. 2010 Census Operations, cont’d Pre-enumeration Activities: • Preparation of census Enumeration Area maps • Household Register updated • Census publicity • Printing and collating of census documents • Recruitment of field staff • Training of Trainers • Batching of census documents and supplies • Training of field staff • Distribution of Census assignments

28. 2010 Census Operations, cont’d • 2010 Census Enumeration • Data collection ( • Field supervision • District coordination • Census publicity • Post-enumeration Activities • Editing and coding of census questionnaires • Data processing • Data analysis and report writing • Dissemination of census results

29. Census Offices George Town Office Paddington Place c/o Sweetbread Limited P.O. Box 10090 Grand Cayman KY1-1001 Cayman Islands West Bay Office Centennial Towers Box 762 Centennial Towers Grand Cayman KY1-1303 943-4929 Bodden Town, Northside, East End Office Breakers Community/Civic Centre Cayman Islands Government Lands & Survey Department Box 1089, Grand Cayman KY1-1102 244-3420 Sister Islands Office Old MRCU Building - Stake Bay Cayman Islands Government Lands & Survey Department

30. Census Training

31. Four sets of training workshops have been planned for Census workers. These include: Area Coordinators’ Training Training of Trainers Enumerators’ Training Field Supervisors’ Training The training workshops are essential in preparing Census workers for their respective roles. Training of Trainers was conducted jointly by the Census Manager and a Census specialist from the United Nations Fund for Population Activities (UNFPA) All Census Workers are trained

32. The main purpose of the Enumerators’ Training Workshops is to prepare Enumerators for the canvassing and listing of enumeration areas and collecting Census data. The training has been scheduled over a six-day period which allows sufficient time to cover the training materials. There are 9 training groups: 4 on Sept 20-26; 5 on Sept 27 – Oct 2. Around 400 trainees were selected from around 600 applicants Training for Enumerators(Sept 20 - Oct 2, 2010)

33. Basic Census Concepts

34. ENUMERATIONAREA: an area with well-defined boundaries that is assigned to an enumerator in conducting a census or a sample survey. 277 EA total, 274 have households. During a census, the enumerator is responsible to cover all households in his/her EA. EA map given to interviewer as part of his/her census kit. The EA is of a size that the enumerator can complete within the data collection period; size of an EA for the 2010 PHC is approximately 100 households.

35. RESPONSIBLE ADULT: Any member of the household who is 18 years or older and can provide information on other members of the household. KEY RESPONDENT: the responsible adult who actually provides the information.

36. RESIDENT: for census purposes Any person whose usual place of residence is the Cayman Islands. The person has to have stayed in the Cayman Islands for more than six months or intends to stay more than six months. No link to legal status

37. Canvassing is the method of systematically travelling through an EA to locate all buildings and other places where people could live. Canvassing

38. The main purpose of the listing exercise is to get a total count of all buildings, dwelling units, households, and institutions in an EA. Listing information on households will be used to develop a new Household Register. Listing exercise is conducted simultaneously with canvassing of an EA. Listing

39. Structure of the Questionnaire

40. Parts of the Questionnaire Cover page Record of Visits List of Household Members Section 1: Demographics (15) Section 2: Disability and Illness (3) Section 3: School Attendance (4) Section 4. Educational Attainment (2) Section 5: Union Status (2) Section 6: Births (4) Section 7: Employment (9)

41. Parts of the Questionnaire, cont’d Section 8: Housing Characteristics (15) Section 9: Mortality (5) Section 10: Emigration (8) Comments 10 Sections with a total of 67 questions Not all questions will apply Skip patterns Some questions target certain age groups and gender

42. General Characteristics of the questionnaire, cont’d QUESTIONNAIRE SUPPLEMENT are used at households that are: Under construction Vacant Temporary second home Temporary short-term rental

43. Keeping the Census Safe and Secure All Census Workers: ALWAYS carry their identification card and they must show it when introducing themselves. ALWAYS wear a Census Staff shirt Identity may be verified with ESO (949-0940)

44. Keeping the Census Safe and Secure Census workers are required to: ALWAYS remember that confidentiality covers ALL information obtained during duties, including anything they are told or observed by themselves. ALWAYS take a positive line on confidentiality. Reassure the public, by their actions, that they take confidentiality seriously.

45. Keeping the Census Safe and Secure SOME "DON’T’S“ for Census Workers: DON'T discuss the contents of an interview with unauthorised persons, including your immediate family. Even a casual remark is a breach of confidentiality. DON'T give questionnaires with any information, even if they are incomplete, to anyone outside the ESO. DON'T leave any questionnaires with information unattended. Keep them with you at all times when in the field and store them safely at home. Family members or other persons should not have access to questionnaires, DON'T let any unauthorised person accompany you on your visits. DON'T ask respondents to supply answers in front of visitors.

46. Census Quality Control All Census workers MUST undergo training; Enumerators must edit 3 times before submitting their completed questionnaires; Field supervisors MUST conduct systematic and random checks on all enumerators; Area coordinators check on Field Supervisors’ work; Final check:A questionnaire is checked at least three (3) times by ESO staff before the information is entered into the computer and given the final computer edit.

47. Census quality controls Each enumerators must sign the completed questionnaire: The signature will attest that they have conducted the interview, recorded the responses correctly and checked the completed questionnaire before handing it in to your supervisor. Completion of enumerator’s control form: This must be completed whenever a batch of questionnaires is submitted to the Field Supervisor.

48. Census quality controls Termination of Census workers:If there is proof of any of the following violations being committed: falsified information on questionnaires; divulged information given in confidence; disrespected a respondent; fall behind schedule with assignments; or have too many errors or omissions on the questionnaires.

49. For queries ESO : 949-0940 Census Manager : 244-1621 Census Dep. Manager : 244-3502