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INSTALLATION OF STANDBY GENERATORS PRESENTATION TO PORTFOLIO COMMITTEE ON POLICE

Detailed presentation to the Portfolio Committee on Police regarding the progress, challenges, and interventions for the installation of standby generators in various SAPS facilities across the country within the allocated budget.

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INSTALLATION OF STANDBY GENERATORS PRESENTATION TO PORTFOLIO COMMITTEE ON POLICE

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  1. INSTALLATION OF STANDBY GENERATORSPRESENTATION TO PORTFOLIO COMMITTEE ON POLICE DATE: 19 AUGUST 2015

  2. CONTENT • PURPOSE • BACKGROUND • FINANCIAL IMPLICATION • PROJECTS STATUS • SUMMARY REPORT PER PROJECTS • CHALLENGES • INTERVETIONS UNDERTAKEN • CONCLUSION

  3. 1. PURPOSE • To appraise the Portfolio Committee on Police about progress made by the Department of Public Works (DPW) with regard to installation of standby power generators in various SAPS facilities including Police Stations across the country.

  4. 3. BACKGROUND SAPS submitted funded list of projects to DPW to install emergency power generators in May 2014. Upon receipt of the list, the department subjected the request to the following processes: Site clearance processes (to comply with the National Environment Management Act) Appointment of professionals to conduct site inspections and develop designs. This includes an electrical power needs assessment for the process and the facilities involved. This process also determines the electrical loads required by any essential supporting services for effective operation. Compliance with requirements of the local authority to be determined before design i.e. noise limitations, sans requirements, etc.

  5. 3. BACKGROUND Standby Generator installation is designed to ensure that the following minimum areas are catered for in line with SAPS requirements : • Control room • Charge office/CSC • Office of the Station Commander • Certain limited demand kitchen equipment • Armouring Security • Access gate for public • Security perimeter lighting • SAPS Blue light • Cell Blocks

  6. 3. BACKGROUND • There are also installations of standby power generators that are attached or coupled to installation of water tanks, sewer treatment plant and storm water drainage system as one service for some facilities in order to improve service to the user client and public. • After the design process, the department resumed a process to source contractors to execute projects. This includes purchasing and installation of generator sets (wiring of engine and control panel). • Lastly the department had to ensure compliance with Occupational Health and Safety Act (OHSA) during installation and operation of the units

  7. 4. FINANCIAL IMPLICATION Budget allocated for installation of standby power generators in the current financial is R23,161,338.00 (Contractors = R21,792,616.00 and Professional Fees = R1,368,722.00) Expenditure as at end of July 2015 was R171,785.00, representing fees paid to consultants.

  8. 5. PROJECTS STATUS

  9. 6. PROJECT DESCRIPTION

  10. 6. PROJECT DESCRIPTION

  11. 7. CHALLENGES The following challenges led to delays in the implementation of the programme: Assessments of facilities listed took longer than anticipated due geographical location of sites (scattered). Another delaying factor is that some of the consultants nominated were declining appointment and the process had to be re-done. New instructions had to be issued out after failure to attract responsive bids due to the magnitude and geographical location of sites to be serviced.

  12. 8. INTERVENTIONS UNDERTAKEN The following interventions have been devised to address challenges in implementation of the programme: Appointments of consultants is done per location and assessments of facilities are fast tracked to reduce turnaround time for planning.  Projects have all been unbundled in order to attract responsive bids and procurement process will be fast tracked.

  13. The department acknowledges delays experienced in implementing these projects due to design and industry response to bids. In line with implementing its Turn Around Plan the department has entered the efficiency enhancement phase, which focuses more on streamlining service delivery processes and work flow for greater responsiveness to client’s needs. This includes strengthening project management capabilities through establishment of Project Management Office (PMO) and utilization of Public Works entities. • In line with the project execution actions outlined per project in the report the department projects to complete the installation of generators in all sites by end of the second quarter in the financial year 2016/17 in line with anticipated budget allocations from SAPS. • The Ministerial Joint Task Team has been established to effect close monitoring of projects under implementation. • The report is submitted to the Portfolio Committee on Police for consideration. 9. CONCLUSION

  14. End of Presentation

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