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Welcome to HR Presents

Welcome to HR Presents. February 22, 2017. 10:30 am – 12:00 pm Milton Hall | Room 185. Welcome & Introductions. Benefit news. Presented by: René S. Yoder Dir, Benefit Services. I-9 Training.

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Welcome to HR Presents

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  1. Welcome to HR Presents February 22, 2017 10:30 am – 12:00 pm Milton Hall | Room 185

  2. Welcome & Introductions

  3. Benefit news Presented by: René S. Yoder Dir, Benefit Services

  4. I-9 Training Presented by: Jessica L. Ulmer HR Specialist, Inter

  5. NMSU Exempt Employment Work Schedules and Hours Rules and Procedures Presented by: Kathy Agnew Dir, Employment & Comp Services

  6. Management Responsibilities and Authority • Managers: • Establish work schedules and hours of operations to meet business needs • Establish workload distribution to meet the operational needs • Assign duties (within the scope of the classification) to meet the operational needs • Evaluate performance of assigned duties and workload distribution • Managers approve: • Leave Requests (time off under FMLA is approved by Human Resource Services) • Alternative Work Schedules • Flexible Schedules (minimal use within rules and procedures)

  7. Office Hours - Administrative • Rule 3.70 - Office Hours - Administrative (See also Policies 5.84 Office Hours; 7.10 Holidays (NMSU Official) ; 8.75 Workweek) • As a general rule, individual work schedules will conform to the public hours of 8 a.m. to 5 p.m., Monday through Friday. (Some offices close from 12 noon to 1 p.m. for lunch.) • Most offices are closed on Saturday and Sunday except on special occasions and as required by the vice provost for distance education and extended learning. • However, with approval of the appropriate dean or vice president and the executive vice president and provost, departments may establish alternate work schedules if it is determined they better meet the needs of the clientele and/or better serve the needs of an individual employee without adversely affecting the clientele. • Alternate work schedules are to be of a semi-permanent nature (e.g., 1 semester at a time, 1 academic year at a time, etc.). • All requests and subsequent approval or denial of alternate work schedules are to be in written form. It is understood that not all jobs are open/available for alternate work schedule consideration.

  8. Flexible Schedules • Excerpt from Rule 7.20 – Leaves – Generally • All leave may only be used or paid in accordance with an employee’s official FTE • Exempt employees are required to submit approved leave taken to their supervisor each month via Employee Self Service. • Exempt employees who ordinarily work more than 40 hours a week may be given flexibility in reporting leave of one-half day or less. • This flexibility for the supervisor to recognize an employees efforts regularly above 40 hours per week. Supervisors at their discretion may allow time off of a maximum of 4 hours. • Example: Joe Smith has been working on a project for the past month. He has worked 50 hours per week on this project. Once the project is complete, the supervisor may authorize Joe to take 4 hours off on a Friday afternoon without reporting leave. • This should not be a regular occurrence (i.e. weekly or monthly). • Exempt employees may only accrue leave based upon their designated FTE regardless of the number of hours worked, and may not be placed on leave without pay for less than 8 hours in a work day (except when the Family Medical Leave Act applies). • Supervisors are responsible for monitoring leave balances

  9. Eligibility for Compensatory Time • Excerpt from Rule 8.20 - Compensatory Time, Overtime, and Holiday Pay • Any individual employed in a bona fide executive, administrative, or exempt capacity, as defined by the Fair Labor Standards Act, may be exempted from compensatory time or payment of overtime. Employees so exempted shall be termed exempt. • Exempt employees are not eligible for compensatory time, which is generally defined as time off in lieu of overtime pay.

  10. Resources • Administrative Rules and Procedures of New Mexico State University • https://manual.nmsu.edu/files/2013/10/11thEdARPrev080916v081816_mc.pdf

  11. Questions?

  12. CLOSING REMARKS & ADJOURNMENT

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