Welcome to HR Presents

1. Welcome to HR Presents October 23, 2013 10:30 am – 12:00 pm Corbett Center | Senate Chambers (RM 302)

2. Welcome & Introductions

3. EPAF Update Presented by: Adam Cavotta University Training Specialist, Sr. Center for Learning & Professional Development

4. EPAF Update Temp Exempt and Temp Non-Exempt Hiring Go live November 18th 2013 Key Features • Replaces eHireprocess • Familiar data entry process • New Title drop-down list Training and Support • Training begins Nov. 18th • Updated Hiring Toolkit • Register Online:http://training.nmsu.edu/epaf-temp EPAF UPDATE

5. Healthcare REform Presented by: Kathy Agnew, Assistant Director Employment and Compensation Services

6. Healthcare Reform Updates • Compliance • Continue with implementation plan and policy compliance: • Policy 4.30.10 • Student Handbook (Student and Co-Op) • Graduate Assistant Guide • Policy 5.15.40: this policy is unrelated to Healthcare Reform and requires separate compliance. • Waiver Requests – provisions for policy FTE waivers have been included. • Waivers should only be requested for unique/rare, unavoidable, justified circumstances. HEALTHCARE REFORM

7. Healthcare Reform Updates • Look-back/Stability Period • We explored possible changes to the look-back/stability periods. Based on your feedback, the look-back/stability period will remain 6 months. HEALTHCARE REFORM

8. Reports Under Development • EPAF Hire Report • HR-471-EPAF Temp/Student Hires • Anticipated Availability October 25 • 3 different versions to run:  My Dept, My Coll/Div, and the Admin version • Available to BFHR Users • Report will show all EPAFs that were completed and loaded into Banner: • Includes those that were record removed from Banner. • The data represents what was in the EPAF, does not reflect changes made in Banner REPORTS UNDER DEVELOPMENT

9. Reports Under Development • EPAF Hire Report HEALTH CARE REFROM

10. Reports Under Development • HR-492 Job History Lookup-past 12 months • Report includes the following data: • User ID, Name, Position-Suffix, Title, FTE, Status, Type (regular or temp), Group (faculty or staff), Begin Date, End Date, Department, Summary Org. • Anticipated availability November 1 REPORTS UNDER DEVELOPMENT

11. Reports Under Development • HR0-492 Job History Lookup-past 12 months • Report includes the following data: • User ID, Name, Position-Suffix, Title, FTE, Status, Type (regular or temp), Group (faculty or staff), Begin Date, End Date, Department, Summary Org. Reports Under Development

12. FTE/HourS Tracking Presented by: Kathy Agnew, Assistant Director Employment and Compensation Services

13. FTE/Hours Tracking • FTE/Hours Tracking Reports • Next report tool to be created • Supervisors are responsible for monitoring: • Hire/Employment Conditions • Policies and Procedures • Time Sheet Approval FTE/HOURS TRACKING

14. FTE/Hours Tracking • Banner FTE/Hours Calculation • How does banner calculate number of hours based on FTE • 2080 – the standard established annual hours for full time employment is 2,080. • NMSU Pays – NMSU has established 24 pays during an annual cycle. • Hours Per Pay Period – 2080 ÷ 24 = 86.67 hours per pay period • Pays Per Month – there are two pay periods each month for a total of 173 hours established for full time employment. • Calculated at .74 FTE – 128 hours per month • Calculated at .475 FTE – 82 hours per month FTE/HOURS TRACKING

15. FTE/Hours Tracking • HRS Assistance FTE/HOURS TRACKING

16. FTE/Hours Tracking • HRS Assistance FTE/HOURS TRACKING

17. Leave Management Presented by: Jacki Griffin – HR Specialist, Sr., Benefit Services Ralph Lucero – Assistant Director, Employee & Management Services

18. Leave Management • Leave Types • Annual Leave – NMSU Policy 7.20.25 • Sick Leave – NMSU Policy 7.20.80 • Educational Leave (with or without pay) – NMSU Policy 7.20.35 • Family and Medical Leave – NMSU Policy 7.20.45 LEAVE MANAGEMENT

19. Leave Management • Leave Types • Military Leave – NMSU Policy 7.20.55 • Professional Leave (without pay) – NMSU Policy 7.20.60 • Sabbatical Leave – NMSU Policy 7.20.70 • Leave Without Pay (personal) – NMSU Policy 7.20.85 • Unauthorized Leave – NMSU Policy 7.20.20 LEAVE MANAGEMENT

20. Leave Management • Employee Responsibilities • Request Leave • Provide Documentation • Reporting Time • Continued Contact • Return to Work • Documentation • Inability to Return LEAVE MANAGEMENT

21. Leave Management • Department Responsibilities • Approve/Deny Leave • Documentation • PAFs • LWOP • Return to Work • Documentation • Inability to Return LEAVE MANAGEMENT

22. HR Communications & Contacts Presented by: Dorothy Anderson, Director

23. COMMUNICATING WITH HR As a reminder, HR Services provides the following contact lists on our website at http://hr.nmsu.edu/contacts/. • HRS Team Partners • HRS Employees by Department (NMSU Phonebook) • College/Division Contacts – HR Liaisons and Business Managers We are revising the process for communicating Payroll Timesheet issues: • Dedicated Payroll Communication’s Contact added for each summary org • Consistent process for emailing recipients on payroll issues • Revised email identifying role/action of recipients • Simplified process for viewing or changing summary org’s HR Contacts COMMUNICATING WITH HR

24. CONTACTS College/Division HR Contact Review: • Overview of Master Communication List • College/Division Contacts: HR Liaison-Primary; HR Liaison; & Business Manager • New role HR Contact: Payroll Determining College/Division Payroll Contact: • HRS recommendation based on review of current payroll distribution list • Number of timesheet issues from January - September • For changes or assistance in setting up groups – contact Amber Gabaldon, HR Project Support at amber01@nmsu.edu by November 6th. Other communication breakdowns? CONTACTS

25. State and Structure of HR STATE AND STRUCTURE OF HR

26. CLOSING REMARKS & ADJOURNMENT