Today’s Agenda:

1. Today’s Agenda: Updates : - New Role in PS: Communications Director - New eProcurement suppliers & Catalog Improvements - Strategic Sourcing: Projected Savings for 2011 & Upcoming Projects - Improvement Projects Underway: Copiers, & Supplier Registration Spotlight Presentations: - UW Sustainability Office - Supplier Spotlight: Complete Office - Business Diversity Program News: - New Federal Tax Requirements:1099 - New PAS Programming - Electronic Reimbursement Project - Procard Update

2. New: Communications Director Communications

3. Potential Savings from Strategic Sourcing Projects $225M Future Opportunities Potential Savings of $13M from University wide contracts $71M 2011 Commodities shown by % $71M 2011 Contracts to be Established $65M 2010 Contracts Established Strategic Sourcing $249M Existing Contracts -Patient care -IT goods & services -Life Sciences -Office supplies -Food -Janitorial supplies -Furniture -Industrial Gases -Consulting services -Patient care -IT goods & services -Life Sciences -Office supplies -Food -Janitorial supplies -Furniture -Industrial Gases -Consulting services

4. Strategic Sourcing: Upcoming projects for FY 2011 Strategic Sourcing

5. eProcurement Update eProcurement catalog improvements: - ABI: eInvoicing, custom quotes, standing orders, oligos - Invitrogen: eInvoicing, custom quotes, oligos - Fisher Scientific: eInvoicing, custom quotes, oligos and alcohol approvals - Praxair: eInvoicing, standing orders and toxic gas approvals - Sigma: eInvoicing, custom quotes, oligos - Bank & Office Interiors: eInvoicing, custom quotes - CDW-G: eInvoicing, custom quotesNew Catalogs in eProcurement! - Complete Office (federal small business) - Keeneys Office Products (State certified WBE) - Millipore eProcurement

6. Improvement Project: Supplier Registration Process HOW CAN YOU HELP? Refer suppliers to the “Information for Suppliers” web page. The most current version of the form will always be here. http://f2.washington.edu/fm/ps/info-for-suppliers What is it? LEAN project to review and improve the Supplier Registration Process Goals: • Reduce the complexity of the process • Reduce the time it takes to register a supplier • Provide a single place to submit the supplier information …oneplace …one way! ImprovementProjects

7. Copier Project 1600 copiers on Campus! Goal – provide new purchasing approaches / options • Inclusive Process customer involvement • “Scoping” phase help create direction • Sourcing Event Improvement Projects

8. UW Sustainability Office Katy Folk-WayAssistant Director of Creative Communications Office of Environmental Stewardship and Sustainability Sustainability

9. UW Environmental Stewardship and Sustainability Office Paper Conservation & Copier Initiative Need to reduce usage by 30% Need to use 100% recycled paper Review: • double-sided printing • printing instead of filing • generic toner • multi-purpose devices (MPD) • upgrade to energy efficient machines • “rightsizing” copiers/printers • the need for individual printers

10. Substitute House Bill 2287 Three components: Sustainability

11. UW Paper Conservation Committee Paper Conservation Committee was formed in January 2010 and is sponsored by UW Finance and Facilities, and the UW Environmental Stewardship and Sustainability office Committee members include representation from the following: • UWMC Materials Management & HMC Purchasing • UW Procurement Services • UW Recycling & Solid Waste • UW Creative Communications • UW & UW Medicine IT Services • UW Bothell - Facility Services & Physical Plant • UW Tacoma - Finance & Administration • UW Faculty • UW Educational Outreach Sustainability

12. Implementation Plan : 30% reduction in paper Sustainability

13. Implementation Plan : 30% reduction in paper Sustainability

14. Recycled Paper Measurement UW Recycling & Solid Waste Office& UW Environmental Stewardship & Sustainability Office Who will monitor the paper recycling rates? Sustainability HMC will need to develop a similar program.

15. Questions or comments? Environmental Stewardship and Sustainability Office Email: sustainableuw@uw.edu Website: http://green.washington.edu

16. Supplier Spotlight

17. Complete Office

18. Why Complete Office? • UW eProcurement Vendor • Consolidate Vendors – Increase Efficiency • Superb, Local Customer Service • Emphasis on Fiscally Responsible Sustainability • Easy, Efficient, Customizable Online Ordering • Higher Ed Experience • Low Competitive Prices • Departmental Focus Complete Office

19. Sampling of Complete Office Customers Insurance Parker Smith & Feek Propel (formerly Bratrud Middleton) * Northwest Administrators Law Firms Gordon Thomas Honeywell, LLP Foster Pepper & Sheflman, PLLC Dorsey Whitney Real Estate Windermere Real Estate GVA Kidder Mathews * Vulcan Distribution & Manufacturing Food Service of America Unified Grocers (formerly Associated Grocers) Technology BigFish Games Classmates Online Inc. Aerospace Astronics AES Precision Aerospace Toray Composites Non-Profits * The Bill & Melinda Gates Foundation SeaMar Community Health Services (29+ locations) Puget Sound Blood Center * Northwest Harvest Government * City Of Seattle City of Issaquah * City of Tukwila City of Mercer Island City of SeaTac Education University of Puget Sound Renton School District * Cornish College of the Arts Local * Seattle Art Museum * Experience Music Project * Woodland Park Zoo Pike Place Market Contractor & Building Services * Sellen Construction Lease Crutcher Lewis Washington Energy Services * GLY Construction Financial Institutions * Banner Bank (120 locations) Viking Bank * The Bank of Washington * Whatcom Educ. Credit Union Complete Office * These customers are particularly focused on environmentally sustainable purchasing and operational practices, with which we assist them.

20. Award Winning Local Company Puget Sound Business Journal100 Fastest Growing Private Companies2007, 2008, 2009, 2010 Tukwila GreenWorksBusiness Recycler of The Year2009 Inc.Inc. 5002008, 2009 Complete Office Small Business Commerce AssociationTukwila Best of Business2009 King CountyBest Workplace for Recycling2009 Puget Sound Business JournalWashington's Best Workplaces2007

21. Sustainability with Spend Reduction Complete Office

22. Straight-forward, Efficient Website “It’s Easy, Being Green!” Complete Office

23. GoGreen Office Complete Office

24. Robust Earth-Friendly Breadth-of-Line Complete Office

25. Fiscally Responsible Sustainability Share a Pallet with a Friend!  Complete Office

26. Terracycle Complete Office The Husky Green Fund catalyzes university sustainability initiatives, such as activities that are set out in the UW Climate Action Plan that was submitted to the American College & University Presidents' Climate Commitment. This is a collaboration development fund working towards university-wide enrichment activities that bring students, faculty and staff together to achieve campus sustainability in Seattle, Bothell and Tacoma. The Husky Green Fund supports activities that continue the University's vision and leadership for environmental stewardship.

27. Questions or comments? • Dan Marcus • Senior Account Manager • Phone: 206-336-5750 • Email: dmarcus@complete-office.com • Fax: 206-628-8366 • Complete Office Customer Service • Phone: 888-207-7360 / 206-628-0059 • Email: sales@complete-office.com • Fax: 800-533-9237 / 206-628-8366 • Web: complete-office.com | Twitter: @completewa Complete Office

28. Business Diversity ProgramUpdate for the Procurement Services Fall ForumSeptember 2010Chesca Ward, Business Diversity ManagerUW Business Diversity Program Diversity Opportunity Transparency Business Diversity

29. Business Diversity Program Goals Business Diversity

30. UW Spend with M/WBEs FY 2008: MBE: 0.67% WBE: 1.25% FY 2009: MBE: 1.56% WBE: 1.08% FY 2010: MBE: 1.04% WBE: 0.70% Business Diversity

31. Connecting with Suppliers • Small Business Plans • Federal Contracts over $550K • Federal & State certified suppliers for plans • eProcurement • Keeney’s Office Products – NEW State WBE • Excel Gloves – State MWBE • Bioline, Fermentas (Federal) • Diverse Vendor Search • Available on BDP website • ProCard Purchases • Business Diversity Supplier Fair (December 9) Business Diversity

32. Contact BDP Chesca Ward, Business Diversity Manager qsw@uw.edu (206) 616-3741 http://www.washington.edu/admin/bdp/ http://f2.washington.edu/fm/ps/ Business Diversity

33. PAS Reports Project • Goal: • Provide visibility into the PAS data by use of a Web Based Business Intelligence Reporting Tool PAS Reports • Example: ‘Invoice Status by Department’ report

34. New Federal Law: 1099 Reporting • New Federal law requires 1099 reporting for all goods and services purchased starting in 2012 1099 Reporting

35. New PAS Programming: • As of September 22nd, you now have the ability to update the "department contact" on PAS POs  PAS Programming • Step-by-Step Instructions are online:http://f2.washington.edu/fm/ps/change-dept-contact

36. Electronic Reimbursement Project • Team consists of central office staff and several customers to come up with a recommendation for using an eFormfor reimbursements. ElectronicReimbursement

37. Direct Buy Limit Update ProCard Update

38. ProCard Update ProCard Update