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ctcLink Project Update ctcLink Steering Committee

Read about the updates and discussions from the ctcLink Steering Committee meeting in April 2019, including deployment groups, remediation status, and initiation activities. Dive into the details of college implementation activities and campus initiatives.

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ctcLink Project Update ctcLink Steering Committee

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  1. ctcLink Project UpdatectcLink Steering Committee April 23, 2019 Choi Halladay - District Vice President for Administrative Services Pierce College, ctcLink Steering Committee Chair Christy Campbell – SBCTC ctcLink Project Director Rev. 4/22/2019

  2. Agenda

  3. Ctclink Minutes – Approval • April 9, 2019

  4. Ctclink program status • Remediation (CCS, TCC Updates) • Deployment Group 2 (Training, Testing, Deployment) • Deployment Group 3 (BPFG, Data Validation) • Deployment Group 4 (Initiation) • Deployment Group 5 (Early Visits/Reporting) • PM Summit: • 2 Days - Focused on College Implementation Activities • 1/2 Day - Focused on College Initiation Activities

  5. Pilot remediation overview & status *FirstLink (pilot) colleges are validating open and closed items/numbers

  6. ctcLink Remediation Status Reports – April 1 to 12, 2019

  7. Project Status – April 1 to 12, 2019 Christy

  8. Deployment Group 2 Self-Reported Status – April 1 to 12, 2019 Y

  9. Deployment Group 3 Self-Reported Status – April 1 to 12, 2019

  10. Deployment Group 4 Dashboard Reports – April 1 to 12, 2019

  11. Deployment Group 5 Dashboard Reports – April 1 to 12, 2019

  12. PM summit • Agenda Prep (Collaboration with College from each DG) • Dates: • May 6 & 7 – All Colleges (Implementation Activities) • May 8 - DG5 & DG6 (DG4 optional) focused on Getting Ready for Implementation (Initiation Activities) • Location: Wenatchee Valley College

  13. DEPLOYMENT GROUPS AND TIMELINE Deployment Changes: • Bellevue: DG4 to DG5 • Columbia Basin: DG4 to DG6 • Shoreline: DG5 to DG6 requested

  14. INITIATION schedule highlights Revised 2/20/2019 This chart shows when each deployment group (DG) begins its first phase (initiation) and estimated Go-Live date. Dates subject to adjustment.

  15. DEPLOYMENT GROUP ALIGNMENT Background • Shoreline Community College requests to move from Deployment Group 5 to Deployment Group 6. • Discuss the impacts of adding a college to DG6 or leaving DG5 as is. Recommendations • The ctcLink Project Management Office recommends granting Shoreline Community College’s request in order to minimize impact to both DG5 and DG6. • To ensure college readiness, no further college movements are recommended within the deployment groups.

  16. Online Admissions (OAA) Update • OAA Quick Wins (Current Improvements to Application in Production for FLC’s) • Final Interviews with Colleges and Universities • OAA Work Group feedback • OAA Work Group Recommendation

  17. Continuing Education Update • Negotiations Update • Questions • Global Approach for consistent student experience • Pricing aligned based upon college size and enrollment • Integration for ctcLink CampusCE baseline

  18. ctcLink Quality Assurance Scorecard - Moran Technology Consulting , November 2018

  19. Other Discussion Items • -Executive Sponsor Engagement • -cELC/President Engagement • -SC Charter – Executive Sponsor Role • Subgroup to review Steering Committee Charter • Recommendations for addressing colleges in post-production that may no longer have an Executive Sponsor • Executive Sponsor title is currently a requirement for nominee to serve on ctcLink Steering Committee

  20. Questions?

  21. Remediation Open – Finance

  22. Remediation Open – Finance, cont’d

  23. Remediation Open – Human Resources

  24. Remediation Open – Campus Solutions

  25. Remediation Open – Campus Solutions, cont’d

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