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Budget Workshop

Budget Workshop. Executive Treasurer Elisa Passarella. What is a Budget?. Your SGA Budget is the money you will receive from SGA that will fund all of your club or organization’s activities, events, and other needs for the 2011-2012 year.

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Budget Workshop

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  1. Budget Workshop Executive Treasurer Elisa Passarella

  2. What is a Budget? • Your SGA Budget is the money you will receive from SGA that will fund all of your club or organization’s activities, events, and other needs for the 2011-2012 year. • This includes your basic funding for supplies and an interest meeting ($210.00 per semester) as well as any events that your club will be putting on.

  3. How Do I Request Funds? • You need to complete a Budget Request Form. • Need to request funds based on individual events. • Break down your entire Budget based on specific events. • Each event must be explained explicitly in a typed attachment.

  4. If needed, you can schedule an appointment to meet with the Executive Treasurer and CSI to explain your reasoning behind your budget request. • If explained correctly, this would not be necessary. • Co-sponsoring with other clubs is encouraged, but only one club has to request funds for the event. • It is very IMPORTANT that every detail of the event is explained with thorough reasoning.

  5. What Can I NOT Request Money For? • DJ’s can only cost up to $400.00 • Sit-down/Buffet Dinners (2). • Centerpieces/Ballons/Invitations. • Food at weekly meetings. • Donations must be fundraised for. • Prizes are capped for all events. • Trips or events. • Membership dues.

  6. T-shirts/clothing purchases. • Events that occur after the last day of classes of each semester. • Conferences: (Case by case basis) • Bring something back to Adelphi Community. • Up to $50.00 per day for food (depending on the food available at Conference). • Transportation (most reasonable method). • No giveaways. • Unless in association with a sit-down dinner (that attendees are charged for).

  7. What Should My Budget Request Look Like? • Should begin with the Budget Request Cover Sheet. • All of the club’s information is filled out. • List of each event for the 2011-2012 year and the amount REQUESTED. • Attached should be explanations and reasoning behind each event in which money is requested. • All information must be TYPED!

  8. Example:

  9. Example: Third Annual Fun Day: This event is a tradition for our club and is required according to our Constitution. It is always very well attended and is a great benefit to the Adelphi community. The DJ will cost $400.00. The food, provided by Lackmann, will cost $1,000.00. We are receiving the Wings & Things package for 400 people. Etc etc….

  10. How Do I Find Out Information About This Year’s Spending? • Each club is responsible for keeping track of their own spending. • OrgSync has a Checkbook feature that allows for easy managing of your club’s Budget. • If you are unsure contact Jen Hunker in CSI (UC 110) for a print out of your club’s spending this year. • Next year this will NOT be an option. So start keeping track!

  11. When Are 2011-2012 Budgets Due? • All Budgets are due Thursday March 3rd by 4:30pm. • A hardcopy must be handed in to Tara Wagner in CSI (UC110). • This will be time-stamped! • A copy must also be emailed to Executive Treasurer Elisa Passarella at elisapassarella@mail.adelphi.edu.

  12. Who Do I Contact If I Have Questions? • Executive Treasurer Elisa Passarella • elisapassarella@mail.adelphi.edu • Wednesdays 2-4pm in CSI (UC 110) • Jen Hunker (CSI) • mccabe@adelphi.edu • Tara Wagner (CSI) • twagner@adelphi.edu

  13. Questions? Concerns?

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