Budget Committee Workshop

1. This workshop material was prepared for the college Budget Committee in 1999. Some of the processes are out of date now in terms of the budget development process that is part of the current College Strategic Planning System. However, this document may be useful in showing how the system has evolved at SCC.

2. Budget Committee Workshop December 13, 1999

3. College Budget Committee Chairs 1 Classified 1 Faculty Membership Classified Faculty Managers Students Administrative Liaison

4. College Budget Committee Recommends allocations of the College Discretionary Fund (CDF) for equipment purchases, base increases (permanent and one-time-only), use of instructional support accounts (equipment maintenance, laundry, etc) and allocation of the Educational Enrichment Program (EEP).

5. Revenue Sources • College Discretionary Funds (CDF) • Educational Enrichment Program (EEP) • Categorical Programs and Special Projects

6. College Discretionary Fund (CDF) • Funds allocated to the college for operational costs such as: • supplies, student help, equipment, travel, and temporary classified staff

7. College Discretionary Fund (CDF) Funding Formula Full Service College Base + Weekly Student Contact Hours (WSCH) + Building Square Footage + Book Value of Equipment + Regular Staff FTE

8. Educational Enrichment Program (EEP) • Income from extracurricular activities and college auxiliary services such as the College Store and Vending Commissions • Supports: • extensions of classroom instruction • student-centered, student-focused activities

9. Categorical Programs and Special Projects • Restricted funds that must be used in compliance with guidelines structured by the funding source. • Examples: • VTEA • EOPS • DSPS

10. Budget Development Process

11. Budget Development Process • Administrative Services issues a call for requests in October for the following budget year • Requests for: • Funding Base • Equipment • Support Accounts • EEP

12. Budget Development Process • Areas develop requests • All requests must be justifiable by: • program changes • enrollment increases • changes in instructional delivery • relationship to unit plan

13. Budget Development Process • Area Managers and Department Chairs prioritize requests for their entire organizational unit • Requests are forwarded to appropriate Vice President for review • Requests are forwarded to Vice President Administrative Services for review

14. Budget Development Process • Request are forwarded to Budget Committee • Budget Committee breaks out into subcommittees • Base/EEP • Equipment

15. Budget Development Process • Budget Hearings/Forums are held • Representatives discuss their budget requests • Representatives respond to direct questions from the subcommittee

16. Budget Development Process • Subcommittees deliberate and prioritize recommendations • Subcommittees make recommendations to the full Budget Committee • Final recommendations to the College President

17. College Budget Development • October - December • Call for Requests • Unit-level Budget • Development Early February Vice President of Administrative Services Presents Requests to the College Budget Committee Early January Units Submit Budget Requests to Appropriate Vice President February - March Budget Committee Hearings and Budget Committee Deliberations Late January Appropriate Vice Presidents Forward Budget Requests to Vice President of Administrative Svcs Late March Budget Committee Recommendations Forwarded to College President

22. Historical Information

25. Questions