Finance & Administration Quarterly Update

1. Finance & Administration Quarterly Update Business Affairs Update January 25, 2010

2. Business Affairs Update • Agenda Item • Banner 8 Implementation • Banner 8 Downtime Plans

3. Business Affairs Update – Banner 8 Implementation • Banner 8 Implementation • March 11th (Thursday)– through 15th (Monday) • Minor Changes for Departments • Multi-Year Labor Encumbering • Internationalization Enhancements • New Address Fields • Increased Lengths of Vendor Name and Address Fields • Increased Dollar Amount fields • Contact – fsm@ttuhsc.edu

4. Business Affairs Update – Banner 8 Downtime Plans • Accounts Payable • Deadline for Invoices • March 10, 3:30pm for checks to be printed and mailed on March 11, 2010. • Invoice / Check Processing in Downtime • None – Checks will not process again until close of Business Tuesday March 16th. • Mail and receiving will be processed as usual • Accounts.Payable@ttuhsc.edu will be monitored as usual

5. Business Affairs Update – Banner 8 Downtime Plans • Accounting Services • MPIP Patient Refunds Deadline • March 9, 4:00pm for checks to print March 10, 2010. • Unavailable during downtime • Month End Entries Deadline • Friday, March 5, 2010 • Cognos Reports will be available • HSCACC@ttuhsc.edu will be monitored as usual

6. Business Affairs Update – Banner 8 Downtime Plans • Accounting Services • New Fund set ups will be reviewed, but not set up until systems become available on March 16th. • Check Cancellation and Re-issue process Deadline - Wednesday, March 9, 5:00pm • Will receive check cancellation requests and will cancel at the bank, but the check cancellation and re-issue will not occur in Banner until systems are operational on March 16th.

7. Business Affairs Update – Banner 8 Downtime Plans • Purchasing • TechBuy Deadline – March 10, 5:00pm • Unavailable during downtime • Direct Pay – March 10, 3:30pm • Unavailable during downtime • Vendor Query • Unavailable during downtime • Purchasing@ttuhsc.edu will be monitored as usual.

8. Business Affairs Update – Banner 8 Downtime Plans • Other Business Affairs Processes • Travel – Deadline March 10, 3:30pm • Unavailable during downtime • Travel office will work vouchers entered prior to deadline and process when system becomes available on March 16th. • Student Business Services Cash Receipting System – Deadline March 10, 3:30pm • Unavailable during downtime • Staff will be available for questions

9. Business Affairs Update – Banner 8 Downtime Plans • Other Business Affairs Processes • Contracting System – Deadline March 10, 5:00pm • Unavailable during downtime • Staff will be available during downtime • Contract Accounts Receivable System – Deadline March 10, 3:30pm • Unavailable during downtime • Accounting Services will be available to answer questions • PARs – Deadline March 10, 5:00pm

10. Business Affairs Update – Banner 8 Downtime Plans • Other Business Affairs Processes • Traffic and Parking – Deadline March 10, 5:00pm • Unavailable during downtime • Property Inventory – Deadline March 10, 5:00pm • Unavailable during downtime • Property Inventory will be available to answer questions

11. Business Affairs Update – Banner 8 Downtime Plans • Other Business Affairs Processes • Purchasing Card • Available • Gateway Uploads – Interdepartmental Billing Deadline – March 10, 3:30pm • Unavailable • ePrint • Available

12. Business Affairs Update • Questions?