Greening Government Operations

1. Greening Government Operations Green Procurement Implementation Tools & Resources Canadian Public Procurement Forum October 1st, 2007

2. Overview • Introduction to the Policy • Role of Commodity Management • Implementation & Communications Plan • Supporting Tools • Upcoming Tools • Performance Measurement • Success stories to date

3. Policy on Green Procurement - Overview • The new “Policy on Green Procurement came into effect on April 1, 2006. • Objective: • To advance the protection of the environment and support sustainable development by integrating environmental performance considerations into the procurement decision-making process. • Context: • Achievement of value for money through the application of life cycle costing to the procurement process. The Policy on Green Procurement introduces environmental performance as a key consideration in the same way as cost, performance, quality and availability.

4. Key elements of the Policy • Integration of environmental considerations in to the federal procurement decision-making process • Integrating environmental performance considerations into departmental procurement mechanisms, including setting departmental targets • Targeting of specific environmental outcomes

5. Commodity Management • Consolidation of federal government procurement • Through Commodity Management, achieve • Volume discounts • Greater efficiency in establishing contracts • Standardization of purchasing across departments • Key mechanism to support integration of environmental considerations into Departmental procurement

6. Policy Acquisitions Policy Partners Strategy enable Process Change enable Tools Governance enable Procedures Infrastructure Review process Green Procurement Instruments Procurement Change Implementation of Green Procurement Environmental Benefit Green Procurement Implementation Departments

7. Policy Partners client Acquisitions engagement • Internal: • Communication of policies & procedures • Manuals, clauses • Systems • Training • External: • Supplier engagement • Support: • Training • Guidance • Direct Support • Networking • Website • External: • Other governments • Public Fora Internal Communication of Process Changes enable Reporting: Parliamentary Internal Evaluation Best Practices Increased understanding of GP & supporting info/tools Communications Plan Departments GP Implementation

8. Supporting Tools • Publicly available • Green Procurement Decision-Making Tool • Guideline for the Integration of Environmental Performance Considerations in Federal Government Procurement • Environmental Awareness Toolkit • Internal to federal government • Green Procurement Templates • Green Procurement Instruments (Standing offers) • Government of Canada Marketplace (GoCM) • Online Green Procurement training course (C215)

9. Decision-Making Tool • Web-based tool to help set green procurement targets:http://www.pwgsc.gc.ca/greening/text/proc/decision-e.html A green procurement target includes: • Selected Goods and/or Services (what) • Environmental Improvement (why) • Green Procurement Action Plan (“how) • Quantifiable Measures (“how much”) • Timeline (when) • Example Green Procurement Target: By December 20075, we plan to reduce energy consumption2 from the use of printers1 by 10 %4 by purchasing high efficiency printers and setting the default option to duplexing3.

10. Decision-Making Tool • Determining which products or services represent the opportunity to reduce the environmental impact: • Identify products and services with greatest spend or significant environmental risk • Assess environmental impact • Assess operational feasibility • Consider products / services with greatest potential • Develop Green Procurement Action Plan

11. Guideline for the Integration of Environmental Performance Considerations in Federal Government Procurement • Reference information on how to integrate environmental considerations • Key principle: Value for money • Key tool: Life cycle analysis • Practical information and examples that apply to each phase of the life cycle: • Planning and requirement definition • Acquisition • Use • Disposal

12. Opportunities Eliminate Reduce Rethink Solutions Reuse Recycle Effective Disposal Requirement Definition Performance/functional specificationsEnvironmental labels Continuous improvement Options Early Stakeholder Engagement Guideline: Planning/Identifying Requirements

13. Guideline (cont’d) Planning in Action: Acquisition • Incorporating planning decisions in solicitation, contractor selection, and contracts • Including life cycle considerations in evaluation of bids Contract Management • Making sure what was planned actually happens • Cooperative effort to achieve results Use, Operation, Maintenance • Follow through on planning assumptions (.e.g. use of duplex printing and packaging take-back programs) • Maintenance to extend life Disposal • Supplier take-back • Recycling

14. Environmental Awareness Toolkit What is it? A web-based, convenient source of information and resources on green procurement. Availability? On the OGGO website at: http://www.pwgsc.gc.ca/greening/text/proc/envirotable-e.html Purpose? • Provide background information on environmental issues • Show link between procurement decisions and environmental impacts • Describe practical aspects of green procurement

15. Green Procurement Template • Documents • Key environmental impacts of good/service • Standards, certifications • Environmental specifications in use • Best-in-class environmental specifications • Supplier engagement approach • Packaging action • Planned future actions

16. Commodity Management andGreen Procurement • Commodity Teams integrate environmental considerations by: • Identifying green criteria at same time as they determine method of supply • Completing templates that highlight key environmental points to raise with suppliers and clients during internal planning process • Assessing supplier capabilities during market assessment • Documenting status and action plan for Green Procurement • Phased implementation across commodities • Use of government-wide procurement instruments facilitates implementation of Green Procurement

17. Green Procurement Template: Scorecard Anticipated criteria Optional criteria Mandatory criteria

18. Government of Canada Marketplace • e-procurement tool • Green Procurement elements • Search function for ‘Green’ at Standing offer and item level • Links to Green Procurement information are being established

19. Online Training • Available online through Canada School of Public Service • C215 on CampusDirect • Available free of charge to most federal government employees • Provides training on • Policy and it’s applications • Principles of Green Procurement • Environmental Terminology • Case studies, quizzes

20. Upcoming Tools • Lifecycle analysis guidance • Publication of Green Procurement Templates • Updates to • Decision Making Tool • Environmental Awareness Toolkit • Online training

21. RMAF • Results-based Management Accountability Framework • Logic Model • Policy Evaluation Framework • Performance Measurement Framework • Capacity • Tools • Direction andProcesses • Management Control Framework • Integration of environmental specifications • Environmental benefit

22. Success Stories • IT Hardware • Printers • Furniture • Managed Print Solutions • Other Commodities

23. Contacts PWGSC - Office of Greening Government Operations:caroline.macintosh@pwgsc.gc.ca jean.carruthers@pwgsc.gc.ca Environment Canada: Loretta.Legault@ec.gc.ca Natural Resources Canada: dipayne@nrcan.gc.ca OGGO Website: http://www.pwgsc.gc.ca/greening/text/index-e.html