NC State Approving Agency

1. North Carolina: ALL Schools’ Meetings, June 2008 NC State Approving Agency

2. Good Morning…. James E. (Jim) Little NC State Approving Agency

3. ALL Schools’ Meetings, North Carolina Monday, June 23, 2008: NC State University Thursday, June 26, 2008: Forsyth Tech CC WELCOME, one and all… Thank you (s) to… NCSU: Debra Waller FTCC: Martha Todd, Kevin Lineberry & Ricky Hodges DVA: Jodi Balder NCACVA: TJ & Heather NC State Approving Agency

4. Agenda… NC SAA: Who and What, with Updates The Application: What and How The Approval: huh?? Specific Topic for NC: Your Time: questions and dialog with you… NC State Approving Agency: ALL Schools’ Meetings, 2008

5. Opener…. NC State Approving Agency

6. Embarrassed, I am… Who: a) NC b) SAA, not DVA What: Approve programs of education Enforce State requirements/regulations NC SAA: Who and What

7. Kathy Nicholson, Program Assistant Albert Stanley Bill Doey Joe Wescott, Program Specialists John Pritchett, part-time PS Jim Little, Executive Director NC SAA: Staff and Office Updates

8. Program Specialists’ Assignments All: Public, Community Colleges, Private schools Albert: Trade, Business, Hospitals & Massage Bill: Bible & Nursing Joe: On-Military-Bases, Truck, Beauty & Barber Jim: Flight, High Schools, L&C, all NEW NC SAA: Staff and Office Updates

9. Annual Activities: How big is big…; what do we do all year! 245 separate schools (with Facility Codes) plus 30 Branch locations to visit 265 Supervisory visits (approx 85 per P / S / year) 180 Applications for renewal 210 Catalogs 0-10 responses to Compliance Surveys*** 5-15 application for NEW Schools / Programs NC SAA: Staff and Office Updates

10. CATALOG Activities: Good news & a lot of work to do…! NC SAA has three (3) catalogs on the shelves, to do…*** 29 schools must submit applications, NLT July 31… 58 additional, NLT August 31 87 schools before the beginning of Fall 2008 NC SAA: Staff and Office Updates

11. Break…. So you hate your job…. NC State Approving Agency

12. APPLICATION Activities: Congratulations!!! Happy NSY… 87 of you owe NC SAA an Application by the end of August 2008 (**Forsyth Tech CC, 1 atta-person!) 20 due MAY 9 due in 30 June 58 due 31 Aug The Application: What and How

13. HOW do you know if you are one of the 87 ? Email from your Program Specialist… has or will Look at the last date on calendar in Approval Look at item #2 in Visit Report: due date is there The Application: What and How

14. WHAT is required ?What do I do? Submit Application w/ signature List ALL programs (marked-up copy of Approval…) Submit two (2) Catalogs w/ certification NON-Accredited: pages with policies 30 minutes…… The Application: What and How

15. WHAT else ?Other things to consider… Policies & procedures: addenda or supplements Branch application, if approved/appropriate/needed NEW or Other Program: outline and course descriptions and policies / procedures (con. ed. type..) Calendars: odd or not published DVA Form 22-8794, Certifying Official changes NON-Accredited: Administrator / Instructor Info Forms The Application: What and How

16. The Approval… NC State Approving Agency

17. WHAT is it? What does it do? What does it look like? How do I read it? What do I do with it? What is an Addendum to the Approval? The Approval: huh??

18. WHAT is it? Document that conveys State / DVA approval for educational programs What does it do? It provides or lists… General information about your school Programs and hours that are approved (or EXCLUDED…) Calendars and Tuition and Fees Unique programs or policies (Remedial / Branches, others…) **Requirements specific to your institution The Approval:

19. What does it look like? PDF on slide closing… The Approval:

20. How do I read it? General Information Programs and Hours Unique and Excluded… Requirements Specific to this Approval…. The Approval:

21. What do I do with it? Hummm… Read it and review contents File it WITH VA/SAA records (a place you will remember!!!) Use it for record-keeping, certification, compliance… DO NOT… “Chunk” it away; destroy it, throw it into trash!! The Approval:

22. What is an ADDENDUM? (to the Approval) A unique NC SAA Form that contains the General Information section from the Approval AND a specific change to the Approval The Approval:

23. Addendum: What does it do? Corrects or Changes some portion of an Approval (…that is final) Examples: Change of a Calendar date, after published Change of policy in Requirements section Delete a program or change the hours approved for a program The Approval:

24. Addendum: How does it work? How do I use it? Addenda are generally conveyed as email attachments, with instructions An Addendum changes the Approval; supersedes the original information in the Approval Print a copy of the Addendum Add it to the Approval Comply with the Addendum change, not the Approval The Approval:

25. Break… Show the PDF of an Approval NC State Approving Agency

26. Items of Special Interest… NC State Approving Agency

27. Prior Credit “NO” Signatures High School Transcripts Conditional Admission Admission and Record-Keeping The 1995, “now what do I do…” SPECIAL INTERESTS: A List of Items…

28. Prior Credit Must be evaluated and recorded (by law…) Prior to enrollment OR within 2-terms Must be “program” specific (what does that mean?) Non-Accredited STILL report it to DVA… SPECIAL INTERESTS Items…

29. ”NO” Signatures (to DVA…) DVA Central Office directive: “..signatures are no longer required on applications (1990 / 5490)and 1995s…” No further guidance… So… What do you do? Help students where you can: ask and tell about on-line application Complete / have student complete, a 1995 Retain 1995 in the student’s record (with or without signature…) SPECIAL INTERESTS Items…

30. High School Transcripts: Are High School transcripts required? Depends on your school and on your Approval… When HS transcripts document “part” of the admission process, YES! Schools that teach degree / IHL programs generally require HS transcripts for new (freshmen) admissions (State standard for Public & Comty. Colleges…) Private and Proprietary schools are “generally” required to meet State standards NCD / Diploma / Certificate programs generally require “proof of high school completion” OR “ability to benefit”… SPECIAL INTERESTS Items…

31. Conditional Admission: Am I approved? Depends on your Catalog and on your Approval… May be approved under the following… School has written policy (that is clear and contains definitive “termination”) School officially request approval, with clarification Private and Proprietary schools “generally” required additional written policies / procedures Check (READ) your approval; call your Program Specialist SPECIAL INTERESTS Items…

32. Admission and Record-Keeping: “..for students who have met admission requirements approved by NC SAA…” Application NOT required (…help your students…) 1995 High School Transcripts… prior discussion Letter (something) to document acceptance Transcripts, other Prior Credit report, with program shortened SPECIAL INTERESTS Items…

33. The 1995: Forgotten and mis-understood.. Must have a copy for school’s record, w/ or w/o signature Requires “Prior Credit” review How do you do that review; how do you document it… SPECIAL INTERESTS Items…

34. Your time, your questions…. NC ALL Schools Meetings, June 2008

35. Thank you’ll for coming……. NC State Approving Agency NC ALL Schools Meetings, June 2008