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ALBANIA MINISTRY OF FINANCE TREASURY SYSTEM

ALBANIA MINISTRY OF FINANCE TREASURY SYSTEM. Public Financial Management Cycle. Budget Preparation. 0. Audit and Evaluation. Mgmt of Budget Authorizations. 7. 1. Budget Review & Fiscal Reporting. Commitment of Funds. 6. 2. Debt and Aid Management. Payments and Receipts Mgmt. 5. 3.

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ALBANIA MINISTRY OF FINANCE TREASURY SYSTEM

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  1. ALBANIA MINISTRY OF FINANCE TREASURY SYSTEM Albania Ministry of Finance Treasury System, Anni DASHO IT Department Director

  2. Public Financial Management Cycle Budget Preparation 0 Audit and Evaluation Mgmt of Budget Authorizations 7 1 Budget Review & Fiscal Reporting Commitment of Funds 6 2 Debt and Aid Management Payments and Receipts Mgmt 5 3 Cash Management 4 Albania Ministry of Finance Treasury System, Anni DASHO IT Department Director

  3. Albania Ministry of Finance Treasury System, Anni DASHO IT Department Director AMoFTS Business Flows The AMoFTS functional processes are classified as: Budgeting Preparation of Estimates, Consolidation and Approval Appropriation, Budget Breakdown and Budget Releases Procurement and Payment Management Commitments and Purchase Orders, Expenditure Requests Payment Execution Revenue and Cash Management Revenue Accruals, Revenue Reconciliation and Distribution Bank Statement Reconciliation, Cash Forecasting Fixed Asset Management Off-line FA management, FA journaling On-line FA management, Asset Additions, Asset Transactions and Depreciation Accounting and Financial Reporting General Ledger Accounting and Reconciliation, Period Closing Fiscal Reporting

  4. System Functionality Functionality                               Common Implementation Options   1-  Macroeconomic forecasting         LDS    2-  Budget Preparation               LDS / COTS    3-  Core Treasury System             COTS                             + General Ledger                                                 + Accounts Payable           Interface with banking system (TSA)         + Purchasing / Commitment     Interface with procurement agency         + Accounts Receivable Interface with revenue collection         + Cash / Fund Management Interface with banking system (TSA)         + Financial reports   + Org. Structure / Workflow Mgmt. + Asset / Inventory Management     4- Operational support for SUs Interface for spending units (LDS)   5-  Internal debt management     LDS   6-  External debt and aid mgmt.     Interface with DMFAS   7-  Personnel database (HR mgmt) LDS / COTS 8- Payroll calculations   LDS  9- Support for Auditing                       Locally developed reports 10- Management Information System COTS                 LDS :Locally Developed Software COTS: Commercial Off-The-Shelf Software Albania Ministry of Finance Treasury System, Anni DASHO IT Department Director

  5. Albania Ministry of Finance Treasury System, Anni DASHO IT Department Director Oracle Financials Aapplications modules Budgeting General Ledger Purchasing Payables Fixed Asset Management Receivables Cash Management Financial Statement Generator Spreadsheet tools (PSB Spreadhseet Integration, ADI Spreadsheet Integrator)

  6. Albania Ministry of Finance Treasury System, Anni DASHO IT Department Director AMoFTS SYSTEM ARCHITECTURE PURCHASING EXTERNAL SYS Financial Reports PAYABLES JournalInquiries Reviews GENERAL LEDGER FIXED ASSETS CASH MANAGEMENT BalanceInquiries BUDGETING RECEIVABLES Commitments Bank Statements Tax and Custom Revenues, PO – Invoice matching Fixed Asset Journals Inventory Journals, PIU Reports Health and Social Institute reports Expenditures,Payments Bank Reconciliation Asset Addition Capitalization, Transfers, Depreciation, Retirements Appropriation Bank Reconciliation (Non-Tax) Receivables,Receipts

  7. Design and Implementation of Information Systems • Secure countrywideNetworkinfrastructure • Development ofApplication Software • Central Serversand fieldHardware • System and networkmanagement • Technicalsupportsystems • System safety / security andbusiness continuitysolutions • Web publishing (web portal) Albania Ministry of Finance Treasury System, Anni DASHO IT Department Director

  8. Design and Implementation • Treasury System Project Lifecycle 2000-2006 • Designphase (2000-2002 Sema Shlumberger Consulting Comany) • High Level Functional Design: Legal and institutional framework • Detailed Functional Design: Coverage, functionality, scope, budget execution, budget classification, chart of accounts, reporting • Technical System Design: Technical architecture, software, hardware and networking requirements, implementation plan • Component sizing and preparation of procurement specifications • Procurement phase (2003-2004) International Competitive Bidding (ICB) for development of application software (two-stage) ICB for installation of hardware and network equipment • System integration and implementation(April 2005-2006) Albania Ministry of Finance Treasury System, Anni DASHO IT Department Director

  9. Information and Communication Technology Technology Architecture : 3-Tier Web-Based Central Hardware Wide Area Network MoF Albania 1 2 2 DB Server Internet 2 Application Servers Web Server Firewall Collection Point (city center) Dedicated line Treasury/MoF District Offices TDO Hardware 3 MoF Virtual Private Network Dedicated lines Encryption (3DES) Tunnelling (IPsec) District Offices Local Server PCs Albania Ministry of Finance Treasury System, Anni DASHO IT Department Director

  10. Treasury/MTBP Operations Application Servers User Terminals Database Server Web Server System Center Users PFMS COTS Internal Access Budget Preparation • Core Treasury System • General Ledger • Purch./Commit. • Accts Pay/Rec • Cash/Fund Mgmt • Fin. Reports DB MoF, TDOs, Line Ministries, Central Gov Agencies Asset/Invent Mgmt Org/Workflow Mgm External Access LDS Oper sup for locals HR Mgmt/Pers DB Payroll Calcs. Web Portal Local finance directorates, local public authorities, primarias, public institutions Internal Audit Interfaces Int+Ext Albania Ministry of Finance Treasury System, Anni DASHO IT Department Director

  11. Albania Ministry of Finance Treasury System, Anni DASHO IT Department Director Albania : Treasury System > Public Financial Management System (PFMS) Treasury > Integrated PFMS GovNet External Users Ministry of Finance Line Ministries & Departments P, R I MoF IT Dept T, P General Tax Administration I Reports Treasury / PFMS System Center FMIS + Business Continuity Center Council of Ministers T, P General Customs Service I Internet & Intranet Treasury / PFMS FMIS + BCC T, P ISSH & ISKSH and Other Revenue Org. I Reports • Core Treasury System • General Ledger • Purch./Commit. • Accts Pay/Rec • Cash/Fund Mgmt • Fin. Reports • SU interface Macro Econ Forec Commercial Banks PFMS Web Portal R Public Procurement Agency Budget Formul. I Debt Mgmt Bank of Albania TSA Inventory Mgmt I Reports P, R Statistics Institute Internal Audit I 36 Treasury District Offices Spending Units R Other Related Gov Agencies/Depts T,P,C,A I I Local budget institutions, public authorities, municipalities, public institutions [ ~3,000 ] TTransactions P Plans C Contracts A Accounts R Reports I Interface TSA Treasury Single Acct I R DoPA > HRMIS HR Mgmt/Pers DB Payroll Calcs.

  12. Albania Ministry of Finance Treasury System, Anni DASHO IT Department Director Proposed Integrated PFMS Network Topology FMIS + BCC Treasury / PFMS PFMS System Center Line Ministries & Departments Budget Process BCC FMIS + Business Continuity Center MoF/Treasury State Tax Administration GovNet Tirana State Customs Service Revenues F/Oconn. Other Revenue Org. Internet Internet access Bank of Albania Audit Backup ISDN F/O conn. F/Oconn. Backup Treasury Single Account DoPA - HRMIS HRMIS Procure-Payroll-IA PoP Public Procurement PoP Albtelecom IP Network Countrywide VPN Line Ministries and Gov Agencies in Tirana PoP Statistics Institute Internet Data Exc Other Related Gov Agencies F/O conn PoP PoP PoP Backup line Dedicated lines (online connections) District #1 District # 1 TC PSTN District #2 District #2 TC TC On demand lines (online/offline) [e.g. Dial-Up or ADSL] All regional / local offices District #n TC Regional Treasury Office Regional / District Treasury Offices + Local Governments District #n

  13. Albania Ministry of Finance Treasury System, Anni DASHO IT Department Director MOF and BCC Servers DescriptionInstallation and Configuration

  14. Albania Ministry of Finance Treasury System, Anni DASHO IT Department Director Database Servers Hardware Configuration Servers Model : PW650 CPU: 4 x SPARC64TM V CPU with4 GB Memory I/O capability up to 3,2GB/sec. Application Servers Hardware Configuration Server Model : PW650 CPU: 8 x SPARC64TM V CPU with8 GB Memory Software Installation Operating System: Solaris 9 Revision: Solaris9 09/04

  15. Albania Ministry of Finance Treasury System, Anni DASHO IT Department Director IT Department Structure Director Anni Dasho Sector for Processing, Retrieval and Integration of Financial Information Arta Kolnikaj Sector for Maintenance and Technical Support Daniel Maranga Sector for Help-desk and Monitoring Rajmonda Collaku IT Specialist (III-b) Disara Muca IT Specialist (III-b) Adriola Faqolli (MSs 2009) IT Specialist (III-b) Krisela Kotonika IT Specialist (III-b) Odeta Kromici IT Specialist (III-b) Olger Thomaj IT Specialist (III-b) Ardit Sferdelli IT Specialist (IV-a) Astrit Sinani IT Specialist (IV-a) Nikola Turlla IT Specialist (IV-a) Isida Vasjari

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