Attendance and Truancy Packet Procedures

1. Attendance and Truancy Packet Procedures Las Cruces Public Schools Attendance and Student Services

2. Unexcused Absence Actions • 3rd Unexcused Absence • 5th Unexcused Absence • 7th Unexcused Absence • 10th Unexcused Absence • Attendance Alert Letter • Parent Notification Letter (Form JHB-E2) • Student Attendance Intervention Plan (SAIP) (Form JHB-E1) Conference • Parent Notification Letter (JHB-E2) • SAIP Follow UP (Form JHB-E3) • 10 Day Letter (JHB-E4) • SAIP Follow UP(Form JHB-E3) All of these forms are available on: http://www.lcps.k12.nm.us/Forms/index.shtml

3. 3rd Unexcused Absence • Parent Alert Letter • May be generated from Synergy • Will alert the parent to their 3rd unexcused absence • ELEMENTRY – Letter can be sent home with child, but telephone call to parents must be placed prior to sending the letter. Please include a note stating that a phone call was placed to parents informing them of the sent letter. • Maintain a hard copy to upload to Synergy Documents. • MIDDLE/HIGH - U.S. Mail may be utilized • BEST PRACTICE – Call and follow up with a phone call , both to let the family know the letter is coming but also to check and see if the letter has gotten there. • Upload a copy of Alert Letter to Synergy under the documents section of the child’s profile.

4. 5th Unexcused Absence • Parent Notification of Conference Letter • JHB – E2 • Upload a copy to Synergy on the documents section

5. 5th Unexcused Absence • Student Attendance Intervention Plan (SAIP) • JHB-E1 • School can fill out either the initial or follow-up form JHB-E3 • Parent , child and school representative must sign the hard copy of the SAIP • Upload hardcopy onto Synergy in the documents section

6. 7th Unexcused Absence • Parent Notification of Conference Letter • JHB – E2 • SAIP Follow-UP form • JHB-E3 • Parent, child and school representative must sign SAIP follow-up form. • Upload both forms to Synergy under the documents section.

7. 10th Unexcused Absence • SAIP Follow-Up form • JHB-E3 • 10 Day Letter • JHB-E4 • Parent, child and school representative must sign both forms • Upload both forms to Synergy in the documents section

8. Once Ten Day Notification is Completed • Ensure all SAIP and SAIP Follow-Ups are uploaded to Synergy • Ensure School Principal completes and signs Truancy Cover Form once all the forms are completed and uploaded to Synergy in the documents section. • School Principal will then upload the Truancy Cover Form to Synergy in the documents section of the student’s file.

9. Next Unexcused Absence • Once the student has an additional unexcused absence the school must immediately notify the Attendance and Student Services Staff. • Attendance and Student Services will complete the Class III referrals, assemble the packets and turn over to Juvenile Probation Parole Office/District Attorney’s Office.

10. Attendance and Student Services 505 S. Main Ste. 249 Las Cruces, NM 88001 Eric Lopez Joseph Mestres Richard Chavez Ealopezjmestres rchavez1 202-6692 202-7373 635-2243 LCPS Attendance and Student Services